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JUNE 2011

 Present: Councillor B Patrick (in the Chair)

Councillors: M Archer, M Craddock, L Leak, C Pollitt

PACT (Police and Communities – PC Head reported as follows:

May 2011 – 0 anti-social calls – comparison for 2010 2; 0 vehicle nuisance calls – comparison for 2010 – 6

May 2011 – 7 crimes recorded (drainpipe damaged at the doctor's surgery, damage to a vehicle (domestic), attempted burglary but no entry gained, possession of cannabis, theft of a vehicle, potted tree set on fire at the community centre, and a wing mirror smashed on a vehicle) – Comparison for 2010 were 2.

Community work was carried out by two of those responsible for the damage caused to the sprinkler system on the bowling greens. This was arranged with Mike Ashton who over-saw the works carried out by these young people.

The police are currently working with a young person who has been living rough in Thwaite Brow Woods, and possibly one of the reasons why the activity there reported last month occurred. He is now living at Red Bank and working with the various agencies to try to bring his life back on-line.

Apologies - Parish Councillors: Budden and Bell ; County Councillor Fishwick.

Minutes – Minutes of the meeting held on 9 th May 2011 were distributed prior to the meeting. Cllr. Archer proposed acceptance– seconded Cllr. Pollitt – carried.

6453 Environmental Matters

Parish Lengthsman's Report : Mike worked with those who damaged the watering system and he repaired the damage they caused. With Alan Swindlehurst's help, another side of the bowling green was re-boarded leaving only one side left to replace. A new security light has been purchased and will be fitted soon. Unfortunately it is not known who damaged this. The usual grass cutting has been carried out which has grown substantially since this wet weather.

Grange View: The dangerous tree which was identified some time ago has blown over. Its condition was reported to the Local Authority who at the time felled the wrong tree. Therefore two trees have been removed from Grange View and it was hoped that Lancashire County Council will replace them. The Clerk will direct this to Cllr Fishwick for her assistance.

Greenwood Avenue : Cllr Pollitt expressed his concern at the state of the pot holes along this stretch of road which are dangerous and will cause accidents. The Clerk will again report this to both the Highways Authority and Cllr Fishwick and request these are repaired as a matter of urgency.

Junction of Mill Lane and A6 – It was also highlighted that the state of this junction is also of concern.

Thwaite Brow Woods – It was announced that Ron Harrington died recently and the tools used on Thwaite Brow have been left in his garage. It was requested that these be removed and stored elsewhere as his house is being cleared. It was agreed they would be stored in the parish council's garage.

Matters arising from the Minutes:

 6454 Casual Vacancies – The Clerk reported that notices have been placed in ‘The Messenger', 3 local papers and on the website with notices going on the notice boards as well. She will report back after the closing date of 17 th June 2011.

6455 Gate at School Croft – Cllr Archer has liaised with McGaffigans and is awaiting a price.

6456 Planning Issues at Holgates Caravan Park – Due to work commitments and holidays, the planning authority was unable to meet with Cllr Budden and the Clerk earlier and therefore a meeting has been set up for Wednesday 15 th June to discuss the various matters of concern. Cllr Craddock expressed his concern at the number of sheep now grazing the shore from land rented out to a farmer which is within Holgate's Caravan Park .

6457 Bus Shelter, Main Road – Deferred

6458 Main Street Toilets – The clerk reported that she has only just received a key to these toilets from Lancaster City Council and she was informed by them that these would be painted using community labour. She will arrange to meet with Mike Ashton and inspect these toilets in due course.

6459 Land adjoining A6 – Deferred

6460 Closure of St Nicholas Lane – The Clerk explained that it was the intention of United Utilities to close the road from the railway bridge to Wild Duck Hall to vehicular traffic. A road closure notice has not been received but the clerk has been in contact with United Utilities to arrange to meet with their representative to discuss the use of the gravelled area for the turning of vehicles.

6461 Reports by Members

Community Centre Management Committee: Cllr Leak reported on the latest meeting and tabled its Minutes. For the first time in two years, a price increase for hire charges has been put in place as from April 1 st 2011. The hall is booked every day of the week by a variety and diverse set of regular clubs and societies and a selection of bookings have also come from funerals, birthday parties and latterly enquiries from Wedding Parties.

They are in dispute at the present time with the bowling club over its utility bills. Geoff Forrest, secretary of the bowling club has been in contact with the clerk asking for support of the parish council in this respect and has forwarded copies of correspondence. It appears that a meter is in the boiler room of the community centre labelled bowling pavilion and council shed. It was thought wise to make enquiries with the various utilities for separate meters.

The floor is to be re-sealed and therefore the centre will close for one week whilst this work is being done.

There is confusion over its proper title and it was agreed it should remain the Community Centre (Village Hall).

Thursday mornings from 9.30am – 11.15am are available for coffee mornings if local clubs and societies wish to use this window to raise funds.

They are looking to create their own web-site which will be linked to the parish council's.

6462 Correspondence

 Lancaster City Council – Tree Preservation Order has been made for a Scots pine within the grounds of Christ Church (United Reformed).

Lancashire County Council – letter received advising that the 3 pilot schemes to manage the transfer of existing Public Rights of Way maintenance arrangements in line with the requirements of the Delegated Services Protocol, does not apply as it is outside of this area.

Residents of The Shore – A request was made to hold a bonfire on one of the week-ends either side of Midsummer's Night (weather depending) and on Bonfire Night. Permission was granted subject to the usual conditions.

Society of Local Clerks – wrote offering the sale of The Parish Councillor's Guide at £12.75 and The Councillor at £13.50 which it was agreed are not required at the present time.

City Contract Services – Playground Report – This will be passed to Mike Ashton for his action where highlighted. The Clerk will ascertain whether any of the items mentioned should be covered under the new scheme where minor repairs are carried out at no charge. Cllr Leak also mentioned areas which could be improved and it was suggested Mike makes contact with her to meet on site and discuss this further.

SELRAP – The parish council offers its support for the re-opening of the Colne to Skipton missing rail link.

Old Free Grammar School – Joan Baker (Trustee/Secretary) advised of the new hire charges which have been increased to £8.50 per hour. She has also taken on the role of bookings secretary since the death of Ron Harrington.

Children with Cancer UK – requested a donation but the parish council felt it was unable to support at this time.

Alan Holding – wrote to thank the parish council for its continued support to the Mike Rigby Bowling Trophy which is played for annually. £322 was raised this year which has been donated to the North West Air Ambulance.

Sports Turf Research – advised that the new subscription is due in July and after lengthy discussion it was agreed to renew again for the coming year. Cllr Patrick expressed his concern over the state of the greens. The Clerk will therefore write to all members of the Bowling Greens Management Committee to invite them to discuss this further at a separate meeting.

Annual Insurance Premiums – This was agreed for the coming year. The Clerk was advised to include the toilets on Main Road .

6463 Accounts Payable

Councillor Archer proposed that the following accounts be paid. Seconded by Councillor Pollitt - carried.

 T & C Planning:

Application No. 11/00316/FUL: Proposal: Replacement of existing conservatory structure with traditional slated roof and associated works

Site Address: The Old School House, Bolton Lane , Bolton-le-Sands; Comment: No adverse comment

Application No. 11/00401/FUL: Proposal: Erection of a two storey side extension and single storey rear extension

Site Address: 89 Coastal Road , Bolton-le-Sands; Comment: No adverse comment

May 2011

Present: Councillors: M Archer, T Bell, K. Budden, L. Leak, B Patrick, D Rodwell

Election of Chairman – The Clerk opened the meeting requesting nominations for Chairperson. Cllr Patrick proposed Cllr Budden – seconded Cllr Pollitt – carried unanimously. Cllr Budden took the chair.

PACT (Police and Communities – PC Head reported there were no anti-social behaviour or vehicle nuisance incidents during April, although for the same period last year there were 3 ASB and 3 nuisance. There were a total of 9 crimes recorded: damage to sprinklers on the bowling greens, 2 x possession of cannabis, 2 incidents of vehicle damage, bikes stolen from a shed, coping stones knocked off a wall on Eden Grove, theft of a badge from a car and attempted arson at Woodlands Care Home. For the same period last year there were 13 recorded crimes. The incident whereby youths were caught on CCTV camera at the bowling greens was detected and dealt with via the community pay back scheme.

A letter had been handed to the parish council expressing the concern of local residents who live close to Thwaite Brow Woods which are being used late at night by large numbers of teenagers, a situation which is currently being monitored by the police.

Apologies – Cllr Craddock

Minutes – Minutes of the meeting held on 4 h April 2011 were distributed prior to the meeting. Cllr. Bell proposed acceptance as a true record of that meeting – seconded Cllr. Archer – carried.

Election of Officers

Vice Chairman – Cllr Bell proposed Cllr Patrick – seconded Cllr Pollitt - carried

Community Centre Management Committee – Cllr Patrick proposed Cllr Leak – seconded Cllr Bell – carried.

Bowling Green Management Committee – Cllr Bell proposed Cllrs Budden, Pollitt and Archer – seconded Cllr Patrick – carried.

Sports Centre Management Committee – Cllr Bell proposed Cllrs Archer and Craddock – seconded Cllr Leak – carried.

Parish Lengthsman Representative – Cllr Bell proposed Cllr Budden – seconded Cllr Leak - carried

Financial Officer – Cllr Patrick proposed The Clerk – seconded Cllr Pollitt – carried.

6444 Casual Vacancies – As it had been an uncontested election in Bolton-le-Sands, there still remains three vacancies on the parish council which are to be filled by co-option Notices will be displayed around the village as well as in the local press and the parish magazine, the closing date for which will be 17 th June 2011.

6445 Environmental Matters

Parish Lengthsman's Report – Mike Ashton tabled his monthly report as follows:

•  Assembled 12 bird boxes (some were in fact bat boxes as well as owl boxes)

•  The plaque at The Pinfold has been replaced.

•  Weed spraying at The Pinfold, War Memorial, tennis courts, car park, bowling greens as well as other areas.

•  The beech hedge has been cut

•  The tennis courts have been swept

•  A new tap was fitted to the bowling green watering point.

•  Vandals had dismantled a picnic table

•  Usual litter picking and grass cutting.

School Croft – Cllr Archer will liaise with a local contractor regarding a gated access.

Highway Matters – The Clerk was directed to report the following:

• Hedges along Broadlands Drive
• State of the road at the junction of Greenwood Crescent / Ash Tree Grove
• Potholes along Greenwood Crescent
• The pavement has broken up along Greenwood Avenue / Crescent
• Re-instatement of the highway at the junction of St. Michael's Lane and the A6
• Grit bin required on Greenwood Crescent.

The Hollows: The Dog Warden will supply the parish council with dog fouling signs for this area.

6446 Planning Issues at Holgate's Caravan Park – A tree preservation order has been made on this site. The Clerk will set up a meeting with members of the Planning Department who were unavailable last month to meet to discuss the various planning issues due to workload and annual leave.

6447 Bus Shelter Main Road – nothing to report.

6448 Main Street Toilets – A management agreement for a period 10 years had been received for acceptance, however in view of the fact that the parish council had not been given the opportunity to view the toilets nor had the work been carried out that was promised, the parish council deferred signing this and the clerk will contact Lancaster City Council accordingly.

6449 Land adjoining the A6 – deferred.

6450 Reports by Members

Sports Committee met recently where not a great deal had been discussed. The Treasurer has resigned but financially the committee is stable. The fencing has been slightly damaged which could be repaired by the Lengthsman. As already reported by Mike Ashton, the courts have been cleared.

6451 Correspondence

 •  Rachel Harrison – Permission was sought for a mobile trader to sell hot and cold drinks and home baked cakes from Morecambe Lodge. Permission was granted subject to receiving a copy of her public liability insurance and a donation of £150. Permission must be requested on an annual basis at the beginning of Spring.

•  General Sir David Richards – To mark the third Armed Forces Day parishes nationwide were invited to fly a flag in support for the military community both serving and retired at home and abroad. The clerk will forward this onto Revd Capon for his approval.

•  United Utilities – United Utilities wish to close a section of the road from the railway bridge on St Nicholas Lane to Mill Lane near to Wild Duck Hall. The clerk will arrange for an engineer from United Utilities to meet with a parish councillor to discuss the issues.

•  Jonathan Perkins of Freshwater UK (Edinburgh) is looking for outdoor and indoor venues in Bolton-le-Sands for a public consultation on behalf of the National Grid. The Old Boy's School or the Community Centre was suggested.

•  LALC Membership cost would be an annual subscription of £434.45 which members felt was too expensive and did not wish to further this.

 6452 Accounts Payable

Councillor Patrick proposed that the following accounts be paid. Seconded by Councillor Pollitt - carried.

Payee / Description Amount Cheque No.

P. Bradley (Clerk's salary + petty cash) £513.48 001694

Inland Revenue £60.00 001695

Mike Ashton (lengthsman) £1647.31 001696

A Swindlehurst £200.00 001697

Lancashire County Council (rent) £7.00 001698

P McGaffigan (misc.) £4.80 001699

PAD's (paint for bowling pavilion) £101.20 001700

Travis Perkins (building materials) £91.90 001701

Old Boy's Free Grammar School (rent) £90.00 001702

K Budden ( Chairman's expenses) £125.00 001703

 T & C Planning:

 Application No. 11/00119/FUL: Proposal: Replacement of fire damaged building; Stuart Longton Caravans, 70 Slyne Road, Bolton-le-Sands. Comment: No adverse comment

Application No. 11/00326/LB: Proposal: Listed Building consent for the installation of timber sash windows to front elevation, re-building external staircase and replacement of balustrade to roof terrace. Church Rigg, St Michael's Lane, Bolton-le-Sands. Comment: No adverse comment

Application No. 11/00337/FUL: Proposal: Erection of single storey extension to front; 17 Brookfield Close, Bolton-le-Sands. Comment: The parish council made no objection but asked for neighbour's comments to be taken into consideration.

APRIL 2011

 Present: Councillor K Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , M Craddock, L Leak, B Patrick, W Stockdale

PACT (Police and Communities – PC Head reported on the months of February and March.

February 2011 – 0 anti-social calls – comparison for 2010 1; 1 vehicle nuisance call – comparison for 2010 – 0

February 2011 – 13 crimes recorded (damage to vehicle x 3; Theft x 6; Poss of cannabis; damage to building x 2 and shoplifting) – comparison for 2010 were 5.

March 2011 – 1 anti-social call – comparison for 2010 1; 1 vehicle nuisance call – comparison for 2010 - 3

March 2011 – 1 crime recorded (theft of a vehicle) – comparison for 2010 were 7.

Apologies - Cllrs Rodwell and Pollitt

Minutes – Minutes of the meeting held on 7 th March 2011 were distributed prior to the meeting. After slight amendment, Cllr. Patrick proposed acceptance– seconded Cllr. Stockdale – carried.

6436 Environmental Matters

Parish Lengthsman's Report : In the absence of a report Cllr Budden briefly explained works carried out by Mike Ashton which were: repairs carried out to 2 or 3 seats, repairs to the roof of the bus shelter on Coastal Road ; timbers replaced on 1½ sides of the bowling greens. It was also reported that it was hoped the Greens would be open that week.

Matters arising from the Minutes:

6437 Planning Issues at Holgates Caravan Park – The Clerk was directed to set up a meeting with officers of the Planning Authority to which Cllr Budden would attend.

6438 Bus Shelter Main Road – Deferred

6439 Main Street Toilets – The Clerk will liaise with Paul Cocker regarding a works schedule to re-open them.

6440 Land adjoining A6 – Deferred

6441 Parish Assembly – Members of the public asked the parish council to deal with the following:

Bus Shelter – Main Road – The Clerk has already asked Lancashire County Council to visit the site and give a report.

Parish Notice Board – The notice board will be re-instated once the shelter has been demolished.

Water leakage St Michael's Lane – United Utilities has already inspected this although it was noted there is damage to the road surface which the Clerk will report.

6442 Correspondence

Introduction to Crown Green Bowling – A request was made by the Bowling Club to allow tuition on the greens on Friday afternoons to any senior pupil of the Primary School who may be interested. He confirmed a teacher will accompany the child/children with probably 2 – 4 members in attendance. The council considered this request and felt this request should be granted and encouraged.

6443 Accounts Payable

Councillor Patrick proposed that the following accounts be paid. Seconded by Councillor Bailey - carried.

 T & C Planning:

Application No. 11/00168/FUL

Proposal: Erection of a new front porch

Site Address: 68 Sunnybank Road , Bolton-le-Sands

Comment: No objection but asked that neighbour's comments be taken into consideration.

March 2011  

Present: Councillor K Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , M Craddock, L Leak, B Patrick, C Pollitt, D Rodwell, W Stockdale

City Cllr: V Histed

PACT (Police and Communities – No report.

Minutes – Minutes of the meeting held on 7 th February 2011 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance– seconded Cllr. Patrick – carried.

6427 Environmental Matters

Parish Lengthsman's Report : Mike tabled his report:

PROW works – 1 kissing gate was built and with the help of Cllr Budden he was able to remove a fallen branch that was obstructing a path from Mount Pleasant Lane to Thwaites Brow.

• Beech hedge at the bowling greens was cut back and picked tonnes of litter from the canal banking.
• Mended the PIR connected to the outside light at the bowling green pavilion.
• Checked the CCTV to discover two youths deliberately damaging the sensor and transmitter for the cctv camera.
• Helped the volunteer group plant trees on one Sunday morning in Thwaites Brow.
• Bench opposite Whin Grove was dismantled and a new seat section made and the seat re-installed.
• The last of the blackthorn at the side of School Croft was removed.
• The crocus bulbs were planted on the roundabout on The Shore
• The shelter at Brookfield was mended and given a good clean
• Works done to benches on: The Shore, Coastal Road .

A request was made for the disabled toilet to be inspected and ensured that it is cleaned regularly.

Matters arising from the Minutes:

6428 Planning Issues at Holgates Caravan Park – Awaiting information.

6429 Bus Shelter Main Road – Deferred

6430 Main Street Toilets – It was confirmed that The Shore toilets will be secured. Whilst there is no money in budgets of Lancaster City Council until 2014/2015, it is hopeful they will be demolished sooner.

The Ladies Toilet in Main Road is in a very poor state. It was acknowledged that the parish council will take over the running of the toilets as of 1 st April 2011, however due to their current state, it was agreed that any delay in their opening could be justified.

6431 Land adjoining A6 – Deferred

6432 Parish Assembly – Cllrs Pollitt and Leak extend their apologies but will not be able to attend the Assembly.

6433 Reports by Members

Community Centre Management Committee – Cllr Rodwell returned a photograph of the Grant of Arms which has been held in the Community Centre for many years and has now deteriorated. The clerk will make enquiries into having a new photograph taken.

Bowling Greens Committee – Cllr Budden reported on a recent meeting where the new prices for the bowling permits had been agreed. Cllr Patrick was upset with the Committee when it transpired Geoff Forrest would now be in charge of collecting the monies for the permits from Sands News when he had done this for many years beforehand. The council supported him on this issue and Cllr Budden will speak with Geoff Forrest on the matter.

Sports Turf Research – Cllr Budden also reported on his recent meeting with a representative of the STRI who commented on the excellent root growth and commended Alan for his good work on keeping the greens in such good condition. He gave advice as to future maintenance and with future watering which it was suggested should take place after the Thursday competitive matches.

6434 Correspondence

Open Day Old Boy's School – an invitation had been given to the parish council to attend the Open Day on Wednesday March 23 rd to which Cllr & Mrs Patrick will attend.

Sands Tree + Ground Services – a leaflet was received offering various ground maintenance works. It was suggested a price be sought to prune the willow at Parson's Moss.

Cricket Club – a letter requesting a donation towards the final phase of their renovation project was received. Cllr Budden declared an interest and Cllr Bailey took the chair. Cllr Rodwell proposed a cheque for £325.00 be drawn that evening – seconded Cllr Craddock.

Abbeyfield – acknowledged receipt of the council's letter regarding the sleeve replacement in the ground for the annual Christmas tree. This matter will be dealt with at their March meeting.

Lancaster City Council – will be taking over the grass cutting of the amenity areas within this parish. It was explained that County will identify two separate types of verge and class them as either amenity or as a safety swathe. The agreement that they have is to mow only the amenity areas. The cutting of the safety swathe areas will still remain the responsibility of the County Council. Cllr Leak commented on the state of the hedges along Slyne Road backing onto the houses in Broadlands. The Clerk will again ask County Highways to send letters to the relevant householders.

Interdenominational Songs of Praise – A request to use the playing field on Sunday 17 th July from 3 – 5pm was received and granted.

Mr Bryan Bond – wrote to the clerk thanking Cllr K Budden for his quick and efficient response to his recent request to attend to a problem tree branch over a public footpath.

Grounds Maintenance – The prices for the grounds maintenance carried out by City Contract Services was just received for the forthcoming year. The mowing and fertilization costs were confirmed, however the council will seek prices elsewhere for the coppicing.

Sefton Road URC Ramblers – wrote in response to an earlier request to use the bowling greens in July for a competition. Mr Derek Ion proposes to liaise with Geoff Forrest regarding the dates and he will give a cheque for the green fees after the competition.

6435 Accounts Payable

Councillor Bailey proposed that the following accounts be paid. Seconded by Councillor Patrick - carried.

 T & C Planning:

Application No. 11/00098/FUL: Proposal: Alterations to roof to form loft conversion and side extension to form sun lounge

7 Clarksfield Road , Bolton-le-Sands

Comment: No adverse comment

Application No. 11/00120/FUL: Proposal: Erection of a single storey rear extension; 107 Slyne Road , Bolton-le-Sands

Comment: No adverse comment

 Present: Councillor K Budden (in the Chair)

Councillors: J Bailey, L Leak, B Patrick, C Pollitt, D Rodwell.

PACT (Police and Communities – Crimes for December and January were tabled.

December 2010 – 4 anti-social calls were made – comparison for 2009 were also 4

December 2010 – 6 crimes recorded (vehicle interference x 2, theft from donation box in St. Mary's church, theft from a vehicle and 2 x possession of cannabis) - comparison for 2009 were 8.

January 2011 – 0 anti-social calls were made – comparison for 2009 was 1

January 2011 – 2 crimes recorded (2 x possession of cannabis) - comparison for 2009 were 5.

It was also reported that damage has been caused to the CCTV on the playing field by youths throwing a ball at the camera.

Apologies – Cllrs: M. Archer, T Bell , M. Craddock and W Stockdale . County Cllr Fishwick

Minutes – Minutes of the meeting held on 3 rd January 2011 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance– seconded Cllr. Patrick – carried.

6416 Environmental Matters

Parish Lengthsman's Report : Mike tabled his report although there was not much to report. After the big freeze, and careful consideration, a plumber was called to attend to the burst pipes in the sports pavilion and Mike assisted where he could. More recently he mended a burst in the garage so that the water there could be turned back on. The only other thing that took any amount of time was trying to dig a hole behind the wall next to the garage. This will enable a pipe to be passed through the wall below ground level when the cut-off drain is installed across the entrance to the garage.

Cllr Budden reported a security light under the pavilion canopy had been broken. 2 branches from an ash tree have been cut up and removed. Mike has also been on a health and safety course for using a chain saw. A piece of land given to the parish council in Thwaite Brow Wood will be planted using volunteers from the group. Mike is looking at the best way of repairing the seat on the shore. He will also be sweeping out and washing down with disinfectant within the bus shelters. He is also attending to a broken seat on the A6 opposite Whin Grove.

It was also mentioned the state in which householders leave their hedges along the A6 backing onto Broadlands. The matter will be brought to the attention of the Highways Authority.

Mole Catcher – Matter in hand.

Winter Gritting – A response was received from County Highways and the matter of grit bins will be assessed. Unfortunately the parish councils of Slyne and the Kellets will not consider a gritting scheme for the future and therefore will be a matter that will be assessed by this parish council in the future. In the meantime, the clerk will contact County Cllr Fishwick for any assistance she may be able to offer for the future.

Matters arising from the Minutes:

 6417 Trees at The Pinfold and The Hollows – A price from the Grounds Maintenance Unit of City Contract Services was received to carry out the works highlighted during their recent visit. Cllr Pollitt proposed the price of £238.50 be accepted – seconded Cllr Bailey – carried.

6418 Planning Issues at Holgates Caravan Park – A copy of a letter sent to Mr Holden, the Planning Officer by Barrs & Co., Leisure Consultants, was tabled in answer to concerns raised by the parish council.

6418 Planning Issues at Holgates Caravan Park / continued

• They are not aware of any encroachment along the coastal boundary
• They are not aware of any caravans sited or occupied outside of the now approved season
• The new café is not advertised and confirmed it is a facility for the caravan park only.
• Only lighting required under caravan site licence stipulations
• The majority of the landscaping required under the 2008 consent is completed but poor weather has hindered this being completed.
• Park equipment is sited on the land for the relocated touring area and the area will return to open grass land.
• Discussions are underway regarding the signage.

The clerk was not happy with this reply and will make contact with the Planning Services for a copy of the planning approval notice showing all the conditions and a copy of the landscaping design.

6419 Bus Shelter Main Road – Lancashire County Council have allocated funds from the 2010/11 budget and 2011/2012 to ensure this work is covered by their grant scheme. Works should commence very shortly.

6420 Rural Toilets – The clerk is in conversation with Mark Davies on the opening of the toilets in the village and those on the shore.

6421 Insurance Claim – It was confirmed that the remedial works carried out by Jackson 's has been completed to the satisfaction of the council and it was authorised for their invoice to be paid. In the meantime Cllr Craddock forwarded on information to alleviate the problem of freezing pipes in the roof void. The clerk will request a price from two electricians.

6422 Land adjoining A6 – Deferred

6423 Reports by Members

Sports Pavilion – Nothing to report other than it is in a better financial situation this year. It is understood the Treasurer may be resigning.

 6424 Correspondence

V J Walker – fully qualified painter and decorator

North West Air Ambulance – requesting a donation – matter deferred.

Tansy Dillon – requesting information relating to allotments in the parish but unfortunately there is no land available.

Lancaster City Council – tree sponsorship scheme – invitation to participate locally .

Lancaster City Council – Housing needs and demand survey.

Distinctive Landscapes - grounds maintenance worker

Envirocare - grounds maintenance worker

Carnforth High School – consultation document passed to Cllr Bell

RWA Swain – wrote on behalf of the Thwaite Brow Wood Conservation Project volunteers asking for a donation to pay for their annual insurance policy which was authorised by council.

6425 Accounts Payable

Councillor Bailey proposed that the following accounts be paid. Seconded by Councillor Patrick - carried.

 6426 Budget 2011-2012 – Budget figures were confirmed for the forthcoming financial year resulting in a 0% increase for the fourth year running. A Precept of £32,787 will be requested through Lancaster City Council.

 T & C Planning:

Application No. 10/00830/OUT

Proposal: Outline application for the erection of 77 dwellings and creation of new access onto Coastal Road

Site Address: Coastal Road, Bolton-le-Sands

Comment: Objections were raised in connection with this amended application as follows:-

•  Loss of green space and should not be lost to development

•  Sight Lines as shown on the drawings are subject to criticism

•  The scheme is over-intensive

•  The children's play area is not in a “user friendly” position.

Application No. 10/01321/FUL

Proposal: Erection of a ground floor kitchen and dining room extension

Site Address: 3 Slyne Road , Bolton-le-Sands

Comment: No objection.

Application No. 11/00008/FUL

Proposal: Retrospective application for the retention of two-storey extension.

Site Address: 42 Greenwood Crescent , Bolton-le-Sands

Comment: No objection but concerned about the window in the north west gable and asked that neighbours' comments be taken into consideration.

Application No. 11/00078/FUL

Proposal: Erection of a first floor extension to the side

Site Address: 9 Shelley Close, Bolton-le-Sands

Comment: No objection.

Application No. 11/00081/LB

Proposal: Listed Building application for various works

Site Address: Hawkshead Farm, 1 The Nook, Bolton-le-Sands

Comment: No objection.

January 2011

 Present: Councillor K Budden (in the Chair)

Councillors: M Archer, J Bailey, T. Bell, L Leak, B Patrick, C Pollitt, D Rodwell.

PACT (Police and Communities – Unfortunately Officer Head was unable to attend this meeting and sent her apologies.

 Apologies – Cllrs M. Craddock and W Stockdale .

Community Beat Officer Linda Head

Prior to the commencement of the parish council meeting, Maurice Hodgson from Bolton-le-Sands Fire Station gave a short talk on a new prevention initiative whereby the Fire and Rescue Service can, if invited, visit a person's home to carry out a free fire check. This could involve checking fire alarms, fitting new ones if none are present or faulty and providing an oil fire radiator should a defective electrical fire appliance be found. They also work closely with Help Direct who are offering a free ‘winter pack' to assist vulnerable people to keep warm. It was considered a worthwhile initiative, one that could be promoted at the Annual Assembly.

Minutes – Minutes of the meeting held on 6 th December 2010 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance– seconded Cllr. Patrick – carried.

6405Environmental Matters

Parish Lengthsman's Report : Mike tabled his report although there was not much to report because of the freezing weather conditions. As a punishment for damaging a car, three 10 year old boys were given the task of litter picking with Mike which was carried out in the woods, near the back playing field gate and in the wood down the side of the picnic field for an hour one day, along the Monkswell path and in the adjacent woodland another day and finally scrubbed tables in the community centre. With the arrival of some rubber beading for replacing the glass in the Brookfield shelter, this will be completed shortly.

Cllr Rodwell reported that repairs are needed to two benches on the shore ( Pasture Lane end.)

Mole Catcher – Following the last meeting, Cllr Budden had been given several contacts and is presently dealing with the matter.

Winter Gritting – Members agreed that Brian Abraham of Lancashire County Council has tried to carry out a gritting service to the residents of Bolton-le-Sands with the resources he has available. However, residents could help in this situation if grit bins were placed in some areas, especially the Greenwood estate and the railway bridge at Pasture Lane .

Matters arising from the Minutes:

 6406 Trees at The Pinfold and The Hollows – deferred.

6407 Planning Issues at Holgates Caravan Park – It was reported that Holgates Caravan Park was lit up over the New Year which caused concern as the planning officers did not seem aware of the number of lights on site. The Clerk was directed to contact them again on the matter.

6408 Bus Shelter Main Road – deferred.

6409 Rural Toilets – deferred

6410 Insurance Claim – It was reported that further leaks had been found in the roof space of the pavilion but no damage had been caused. This area requires attention because the insulation keeping the heat in the building is causing the roof space to be cold.

6411 Land adjoining A6 – A letter from Oglethorpe, Sturton & Gillibrand was tabled in respect of the lease of land at Mount Pleasant Lane and the land adjoining the A6.

Lease at Mount Pleasant Lane – As it has been some time since they received the council's original instructions, they asked for confirmation that the land is to be leased to United Utilities for a total of 999 years in consideration of a one-off payment of £1000. Members were disappointed that it has taken so long to finalise this, it was hoped United Utilities will consider increasing the one-off payment.

Land adjoining A6 – Questions were raised to enable the solicitors to assist us further ie deeds, use of the land, land registry search. The search has already been carried out and it is not registered and was a strip of land left over from the development in the 1950's. The parish council's wish is only to have the land remain as ‘green amenity space' and the clerk will reply to the solicitors accordingly.

6412 Car Park Surface at Bowling Pavilion - Cllr Patrick had contacted two firms who specialise in resurfacing works and obtained prices. However, it was the feeling of all those who have visited the site that the area does not require re-surfacing at present and the matter deferred.

6413Reports by Members – none.

 6414 Correspondence

Sefton Road URC Ramblers – a request to use the bowling greens and pavilion on a Wednesday in June was granted subject to League programmes.

Bolton Lodge – It was agreed to give a donation of £50.00 to the Friends of Bolton Lodge to cover the cost of the electricity used on the Christmas tree lights. It was noted that the sleeve in the ground requires replacing and a letter of request will be sent.

Morecambe Bay Headlands to Headspace Lottery application – It was agreed to send a letter in support of a lottery application to make the Bay more distinctive and better connected, more accessible to all, better appreciated and better understood. The scheme will support communities to restore, enhance and celebrate the natural and built heritage of Morecambe Bay , within the context of its stunning landscape character.

Anonymous – A letter requesting quieter fireworks was received which will be forwarded onto the Bonfire Committee for comment.

Lancashire County Council – the parish council's request for a traffic mirror to be placed on Pasture Lane was refused on road safety grounds.

6415 Accounts Payable

Councillor Bailey proposed that the following accounts be paid. Seconded by Councillor Pollitt - carried.

 6416 Budget 2011-2012 – A Budget Meeting was arranged for 12 th January 2011 in the Old Free Grammar School .

 T & C Planning:

Application No. 10/01304/FUL

Proposal: Erection of a single storey extension to the rear and roof extension over new stair access

Site Address: 198 Coastal Road , Bolton-le-Sands

Comment: No adverse comment

DECEMBER 2010

 Present: Councillor K Budden (in the Chair)

Councillors: M Archer, L Leak, B Patrick, C Pollitt, W Stockdale

1 LG elector

PACT (Police and Communities – Unfortunately Officer Head was unable to attend this meeting and the incidents recorded for the month of November were tabled (copy attached).

It was reported by council members that there had been two incidents involving children from The Chestnuts. However it was felt that these may be isolated incidents and the matter was therefore deferred and the situation will be reviewed again in the future. If the council feels it is necessary they will ask to meet with the managers of the establishment in the future.

 Apologies – Cllrs J Bailey, T Bell , M Craddock, D Rodwell.

Community Beat Officer Linda Head, County Councillor Fishwick

Minutes – Minutes of the meeting held on 1 st November 2010 were distributed prior to the meeting. After slight amendment Cllr. Pollitt proposed acceptance– seconded Cllr. Patrick – carried.

6394 Environmental Matters

Parish Lengthsman's Report :

• Early in the month Mike cleared leaves from the school path and War Memorial.
• Carried out repairs at the bowling greens car park.
• Checked for storm damage after the gales and carried out necessary works to two trees, a small one on the Hollows and a large one at the edge of Thwaite Brow Woods.
• The tree at the Pinfold was pruned and the ivy was removed off the wall around the Free Grammar School car park and canal bridge.
• Cut the Christmas tree and erected it at Abbeyfield
• Cleared snow and spread salt.

He attended the meeting at Preston . Very basically, the money that County put into the Lengthsman Scheme comes from the Rights of Way budget. To ensure value for money, the County Council are going to set up 3 new schemes to start in April 2011 and closely monitor them. They are also going to study a few existing schemes and Mike has requested his scheme is considered.

It seems that County are possibly looking to involve the Lengthsmen in helping them to deliver the Public Realm Initiative. By broadening the role of the lengthsman, they might be able to find money from other departments and not just from the Rights of Way. This extra money might mean they can increase the number of Lengthsman Schemes in the County. However, health and safety restrictions are already hindering this Initiative. Mike tried to obtain bags of salt from the Highways Department in an attempt to try to assist County but was refused. It was agreed, however, that the County will fund the Lengthsman Scheme again next year at the same level.

Other Environmental Matters: Councillors have received excellent comments on the lovely Christmas tree this year. Thanks were given to the benefactor of the tree as well as Cllr Budden and David Budden for their continued help.

Cllr Leak asked for a grit bin to be considered by County Highways to be placed along the Greenwood / Pinewood roads.

It was also highlighted that a mole catcher is required for fear of damage being caused to the bowling greens.

Matters arising from the Minutes:

 6395 Trees at The Pinfold and The Hollows – City Contract Services were approached after the last meeting to arrange a suitable time and date to meet with Cllr Budden and Mike Ashton to discuss the trees at the Hollows and to date they have not responded. The tree at the Pinfold however has been pruned. The debris has not been moved from the Hollows placed there by a local resident. The Clerk will write again offering the services of the council to move the cuttings for a donation.

6396 Planning Issues at Holgates Caravan Park – Cllr Budden received an e-mail ten days ago advising him that the Enforcement Department are investigating the use of the restaurant by non-residents of the park. They did look at the lighting but only one was seen from The Shore and they felt this was not an issue. The Planning Department were also looking at the signage on the railway bridge.

Cllr Budden also advised that the Planning Department are vacating their offices in Palatine Hall and will be taking up offices within Morecambe Town Hall once the offices are ready for use.

6397 Bus Shelter Main Road – Correspondence was received including copies of the plans for the new replacement shelter opposite the Royal Hotel. The parish council was asked to consult with any residents and businesses that would be affected by this, but members felt on this occasion it was not necessary. The maximum grant per shelter is currently £8442 in the financial year 2010/11. This covers the capital cost of removing existing shelters, installing the new shelter and upgrading the stop to meet the terms of the Disability Discrimination Act. The grant is conditional upon the parish council agreeing to be responsible for all cleaning, maintenance, repairs and energy costs for the shelter for at least five years, which the council agreed to. The shelter to be installed will have seats and lighting and is the Arun model from Queensbury Shelters Limited. Members agreed the shelter should be similar to that already sited opposite. In the meantime, the clerk will ask for a full breakdown of costs to demolish the shelter in the village, demolish the wooden shelter and erect the new one to ascertain any monies that should be covered by parish council funds.

6398 Rural Toilets – It was reported that the toilets on the shore are in a very dangerous condition and require securing. The Clerk is awaiting information from City Contract Services regarding the works involved in maintaining and operating toilets in the village.

6399 Insurance Claim – It is understood the works are completed but no invoice had been received to date from Jackson 's although the electrician had submitted his invoice which was authorised for payment. In the meantime Cllrs Budden and Stockdale will meet to check the works and submit a snagging list if necessary.

6400 Land adjoining A6 – The Clerk has written to the solicitors Oglethorpe, Sturton and Gillibrand for advice on this matter and is awaiting a response.

6401Reports by Members

Remembrance Day Service – This was very well attended although it was disappointing the bugler could not attend because of illness. For future services, a road closure notice needs to be in force and the clerk will make the necessary enquiries for next year. It was also suggested that a PA system may be useful in the future as many people could not hear the service.

Community Centre Management Committee – In the absence of Cllr Rodwell, the clerk reported briefly on the meeting held on 4 th November 2010. The “piano room” is being opened up as a small meeting room. No major problems with maintenance. Mike Ashton has agreed to take up some extra duties at the hall to cover the caretaker's position. The next meeting will be held on Thursday 10 th February 2011. Members were asked to consider any matters they wish Cllr Rodwell to raise at that meeting.

 6402 Correspondence

Lancaster City Council – Maintenance of Parish Play Areas – The City Council has agreed, as from April 1 st 2011, to give this parish council four full inspections per year, April, July, October and January at no cost to the parish and £100 worth of repairs in a twelve month period again at no charge to the parish. Whilst they are undertaking the inspection, any small repairs that are less than £100 in value will be done there and then. The parish council will be informed on the written report sheet sent.

Bolton-le-Sands Gala – Cllr Budden declared an interest and left the chair which was taken by Cllr Pollitt when it was agreed the playing field will be made available to the committee for the whole day of Saturday 11 th June 2011.

Free Grammar School – A letter of thanks from the Trustees for the provision of the chairs. A celebration will be held in the spring and the Trustees would be delighted if council members will attend.

6403 Accounts Payable

Councillor proposed that the following accounts be paid. Seconded by Councillor Pollitt - carried.

* A full breakdown of the mowing costs was requested before the cheque should be released.

6404 Budget 2011-2012 – A Budget Meeting was arranged for either 11 th or 12 th January 2011. The Clerk will confirm with the Old Free Grammar School .

 T & C Planning:

Application No. 10/01121/FUL

Proposal: Erection of a single storey extension

Site Address: 4 Tarn Cottages, Highfield Lane , Bolton-le-Sands

Comment: No adverse comment

Application No. 10/01123/FUL

Proposal: Erection of a conservatory to the rear

Site Address: 22 Greenwood Avenue , Bolton-le-Sands

Comment: No adverse comment

Application No. 10/01151/FUL

Proposal: Renewable energy project comprising erection of 13 wind turbine generators

Site Address: Land at Claughton Quarry, Claughton Moor, Claughton

Comment: No comment but was in favour of renewable energy.

Application No. 10/01153/FUL

Proposal: Creation of dormers to front and rear

Site Address: 31 St Nicholas Lane , Bolton-le-Sands

Comment: No adverse comment

Application No. 10/01172/FUL

Proposal: Erection of a replacement fence

Site Address: 3 St Michael's Lane, Bolton-le-Sands

Comment: No adverse comment

Application No. 10/01194/FUL

Proposal: Erection of a dormer to front

Site Address: 55 Wordsworth Avenue , Bolton-le-Sands

Comment: No adverse comments but requested neighbours' comments are taken into consideration.

The Chairman closed the meeting asking members to inspect the car park at the bowling green before the next meeting and to make enquiries with regards to a mole catcher.

NOVEMBER 2010

 Present: Councillor K Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , M Craddock, L Leak, B Patrick, C Pollitt, D Rodwell, W Stockdale

PCSO Dawes, Cllr Fishwick + 1 LG elector

Mark Cassidy and Andrew Drummond ( Lancaster City Council Planning Department)

Representatives of Lancaster Planning Department were invited to attend this meeting to answer questions on the various planning applications that have been submitted and approved at Holgates Caravan Park .

•  It was understood that a ‘trade-off' had been agreed where a current touring area had been given over to pastureland in exchange for a less prominent site, however touring vans had continued to use the site this season. The Planning Department had allowed the owners this season to enable them time to get the new site ready to accept touring vans and that permission had ended on 31 st October 2010.

•  The lighting scheme is very prominent from the shore side . The Planning Department were not aware of any lighting scheme and would visit the site in due course.

•  The advertising signage . Has now been removed.

•  Screening from the shore . It was confirmed that a landscaping condition had been imposed which has not been complied with. The Planning Department/Enforcement Officer will investigate. Parish Council members explained that existing screening along the shore side has been taken out and boulders have been positioned on the foreshore.

•  Usage of the Bar / Restaurant on site . The Planning Department confirmed that it offered support to the park and a condition imposed on the planning application that this facility was for the use of park residents only so as not to the detriment of local business. Parish Council members explained however that the village businesses have indeed lost a lot of local trade to the facility on the park. Again this matter will be investigated.

PACT (Police and Communities – PCSO Dawes reported on the various crimes for October and also advised the council that he is in fact moving back to Lincolnshire on the 9 th of November therefore this was his last parish council meeting. The Chairman thanked PCSO Dawes for the excellent work he has done in the village and will be sorely missed.

There had been 5 rowdy behaviour incidents and 0 of vehicle nuisance.

Comparison for the same period in 2009 was 2 rowdy behaviour and 3 vehicle nuisance.

There were a total of 8 crimes recorded: burglary in a building where 12 canaries were removed; possession of controlled drug (cannabis); robbery of a person on the canal (the offender was caught and has been remanded in custody); interfering with a motor vehicle; shoplifting from the Spar; theft from a vehicle; theft of an electric fence and transformer; internet fraud. For the same period last year there were 9 crimes recorded to the police. It was also reported that crimes within the area are in fact down.

Unfortunately the Police are unable to close the road for the Remembrance Day Parade however will offer support where they can.

Apologies – None

Minutes – Minutes of the meeting held on 4 th October 2010 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance as a true record of that meeting – seconded Cllr. Patrick – carried.

6380 Environmental Matters

Parish Lengthsman's Report : Mike tabled his report where he listed the numerous jobs he has undertaken around village including: tidying up of the War Memorial, cutting grass and hedges along the path off Mill Lane, strimmed Parson's Moss and Monkswell, mended the handrail on the steps along the shore embankment, concreted in 3 bollards to prevent the City Council's mowers from driving down the new path and tidied out the garage. Steve Edwards introduced Taraja Wilson to Mike and Keith who will be taking over from Steve who is being moved to another area as part of the county re-organisation. However Taraja's role will be different to the work Steve undertook. The Clerk was directed to write to Steve thanking him for his work over the years for the good of the village. Mike reported that some rot and other defects within the Ash tree on the Hollows require urgent inspection. Cllr Fishwick will speak with County Highways on the matter. He also reported on some fly tipping at the bottom of the Hollows.

Grit Bin – The Clerk was directed to request a grit bin to be placed on Mount Pleasant Lane from Lancashire County Council.

Benches on The Shore – Slats are missing on the two benches placed on the shore ( Pasture Lane end) and it was requested that these be repaired when convenient.

 Matters arising from the Minutes:

6381 Trees at The Pinfold and The Hollows – Maxine Knagg (Tree Protection Officer) confirmed that there are no TPO's or Conservation Area constraints on land at The Hollows but needed more location information for the Pinfold. Therefore the Clerk was directed to make arrangements for a tree surgeon to meet with Mike Ashton and Cllr Budden to discuss pruning works.

It was also reported that a householder has cut back the laurels along St Michael's Grove and deposited the branches on parish council land opposite. The clerk was directed to write to this individual requesting that they be removed forthwith.

6382 Planning Issues at Holgates Caravan Park – All the issues raised by the parish council were discussed earlier with members of the Planning Department.

6383 Bus Shelter Main Road – Finally the parish council received an e-mail from Michael Haughey, the Technical Support Officer of Lancashire County Council advising the council that he has received plans to demolish the old shelter and install a new one opposite the Royal Hotel which will be forwarded by post for consideration. It was confirmed that Mike Ashton should repair the broken glass to the bus shelter outside Brookfield Surgery at his earliest convenience.

6384 Rural Toilets – A long discussion took place regarding the council's position with regards to the toilets in the village. It was felt by all concerned that these are an amenity the village should not lose. Whilst it is accepted they have been closed since March, the area around the toilets is fast being used as such. Such a commitment from the parish council needs planning and therefore it was proposed by Cllr Pollitt that the parish council should look to opening the toilets as of the 1 st of April 2011 which gives the parish council sufficient time to make the necessary enquiries regarding the running of them, staffing etc. This was seconded by Cllr Rodwell and the motion was carried with a majority vote.

6385 Insurance Claim – Mike Ashton has been in attendance to allow the flooring contractor to replace the floor surface. He has also cleaned the pavilion following the plastering works. It was also noted that the heating had been left on by the football team and the team changing room had been left in a terrible state. However, Mike, Cllr Budden and Steve Metcalf of the football team attended the scene and the situation remedied. It was also reported that the works in connection with the flooding has now been completed.

6386 Land adjoining A6 – The Clerk has written to the solicitors Oglethorpe, Sturton and Gillibrand for advice on this matter and is awaiting a response.

6387 Play Surfacing – A price of £167.00 + VAT was received from Lancaster City Council to repair the surface which was accepted.

6388 Parish Assembly 2011 – The Parish Assembly will be held in the Community Centre on Thursday 31 st March 2011.

6389 Remembrance Day Service – The Parade will commence at 10.50am on Sunday 14 th November. A donation of £100 was given to the British Legion for the wreath.

6390 Reports by Members

Bowling Greens Management Committee – A meeting took place on Thursday 7 th October 2010 where the state of the greens was discussed. Alan Swindlehurst explained that bald patches appeared on the greens in early July and this was due to a cold spell when feed couldn't be placed on the greens. With ideal weather conditions, granular feed is spread which lasts until the end of May / early June when liquid feed is then spread in July. Because of the cold spell, the fertilizer was spread too close together. It was also accepted that with hindsight, the greens should have been watered earlier in the season. It was accepted that the exceptionally dry weather at the beginning of the season brought about the problems with both greens, a situation it is hoped will not be repeated next season. The request for a refund by Mrs Jackson was declined.

6391 Correspondence

Council Playgrounds – The playground equipment on Church Brow has been dismantled. The area will shortly be turfed and a small 5-a-side goal will be erected in the very near future.

Lancashire County Council – Highway Matters – A response from Lancashire County Council was received:

•  Sunnybank Road – A more permanent repair has been carried out to the carriageway.

•  Eden Grove Hedge – The overgrowth at the base of the hedge will be removed in early November in order to return the maximum area of footway to pedestrian use.

•  Mount Pleasant – The road was inspected on 25 th November 2009 and the verges and banking appear acceptable.

•  Pasture Lane – They have looked again at the issue and the request for a mirror will be considered at the next meeting of the Officers Road Safety Group in December.

Lancaster City Council – A consultation document was received in connection with housing policy which will be completed by the clerk. A request for development sites has been made which, in Bolton-le-Sands, there are none.

Red Bank Farm – A request to hold a bonfire on The Shore on November 5 th was granted.

6392 Internal Audit – An audit of the parish council's accounts has been made with no matters arising.

6393 Accounts Payable

Councillor Craddock proposed that the following accounts be paid. Seconded by Councillor Pollitt - carried.

T & C Planning:

Application No. 10/0793/FUL

Proposal: Conversion of outbuildings to kitchen

Site Address: Sunnybank Farm, Mill Lane , Bolton-le-Sands

Comment: No adverse comment

Application No. 10/01058/FUL

Proposal: Demolition of existing extension and the erection of a new two storey extension with the refurbishment of original building

Site Address: 89 Coastal Road , Bolton-le-Sands

Comment: No adverse comment.

Application No. 10/01059/FUL

Proposal: Erection of a 1 st floor extension and conservatory to the rear

Site Address: 62 Sunnybank Road , Bolton-le-Sands

Comment: No adverse comment

October 2010

Present: Councillor K Budden (in the Chair) Councillors: M Archer, J Bailey, T Bell , M Craddock, B Patrick, C Pollitt

Community Beat Officer Linda Head + 1 LG elector

PACT (Police and Communities – PCSO Dawes reported on the various crimes for September:

0 rowdy behaviour incidents and 4 of vehicle nuisance.

Comparison for the same period in 2009 was 1 rowdy behaviour and 2 vehicle nuisance.

There were a total of 9 crimes recorded: window smashed at the Packet Boat Fish & Chip shop, 2 accounts of criminal damage, 1 actual bodily harm where a female was assaulted on the bus and a male was attacked after he intervened, burglary where tools were taken from a locked shed, 2 accounts of possession of a controlled drug (1 outside the Community Centre and 1 on the shore), criminal damage to a dwelling, window smashed at the Brookfield bus shelter. For the same period last year there were 5 crimes recorded to the police.

It was acknowledged that the village does have a drugs problem in the vicinity of the Community Centre.

A letter was tabled from the Lancashire Police Authority advising of the launch of the new interactive website to find out what residents think about policing ( www.getintheloop.co.uk ).

 Apologies – Cllrs. Leak, Fishwick, Rodwell, Stockdale.

Minutes – Minutes of the meeting held on 6 th September were distributed prior to the meeting. Cllr. Archer proposed acceptance as a true record of that meeting – seconded Cllr. Craddock – carried.

6363 Environmental Matters

Parish Lengthsman's Report : His report was brief as he has spent some time catching up in other parishes because of the number of hours spent on the new path, however he has managed to replace a section of fence by the canal at Whin Grove, worked on the benches at the Pinfold and sprayed around the bowling greens. He also took the light fittings down and made safe the wiring in the sports pavilion ready for Jackson 's to start the remedial works after the floods in January. He has also contacted British Waterways regarding the hedge opposite the war memorial for it to be cut before Remembrance Day. The front window in the bus shelter at Brookfield Surgery has been smashed and he was asked by the council to carry out the necessary repairs.

It was duly noted that the tree within the Pinfold and trees around the Hollows were in need of pruning. The Clerk will notify Maxine Knagg at Lancaster City Council to ascertain if permission is necessary before works commence.

The crocus bulbs have now been received and it was agreed these should be planted on the round-a-bout on The Shore.

It was highlighted by the Fire Officer that the door to the tennis pavilion should have a yale lock to enable anyone inside the building to vacate through that entrance in case of a fire. The Lengthsman will be asked to carry out this work and provide 2 sets of keys.

Cllr Craddock reminded the council that a Christmas tree has been offered free of charge for the village by the resident of Hawkshead and suggested the Lengthsman visit the grounds there to choose one.

It was requested that Lancashire County Council be made aware of the state of Mount Pleasant Lane and Grange View and to tidy the verges along there.

Highway Matters arising from the Minutes:

Various highway matters were raised at the previous meeting which were reported to Lancashire County Council. A response was received advising an order is already in place to carry out minor repairs to the carriageway surface in the areas mentioned along Sunnybank Road with an expected completion date of the end of October; the hedge has now been cut both sides and the remaining vegetation cleared from the footway at Eden Grove and that strimming around the seats at Whin Grove has been carried out. The Chairman had been made aware that these works had been carried out but that the workmanship is totally unacceptable and the Clerk was directed to forward these comments.

Matters arising from the Minutes:

 6364 Planning Issues at Holgates Caravan Park – The invitation to Mark Cassidy of Lancaster City Council Planning Department to attend this meeting was made. Unfortunately Mark was unable to attend tonight's meeting and requested that both he and Andrew Drummond, Development Manager of Lancaster City Council attend the November meeting.

 6365 Bus Shelter, Main Road – nothing to report. The Clerk will request Cllr Fishwick's intervention.

 6366 Rural Toilets – The Parish Council is very disappointed that the probable demolition of the toilets on the shore will not happen until 2014 -2015. It was requested that Lancaster City Council be reminded of their own legislation and for the toilets to be demolished as soon as ever possible as they are a danger to the public in their current state. It was also pointed out that the metal grills now on the toilets in Main Road are set back and the passageway being used as a toilet. This is totally unacceptable and therefore it may become necessary for the parish council to look again at taking over the running of these toilets. In the meantime, the Clerk will ascertain whether the offer of 50% grant from Lancaster City is still available.

 6367 Insurance Claim – Jackson 's have made a start on the remedial works which are well underway. Mike Ashton took the light fittings down and made safe the wiring in readiness for the contractor and has also contacted the electrician who is set to come next week to re-fix the lights and check the whole of the building's electrics.

 6368 Land adjoining A6 – Deferred.

6369 Use of Soccer Pitch – At the last meeting, it was requested that more information be obtained from Bare Rangers. Cllr Patrick advised the council that Bare Rangers has at least 20 teams but the team in question is the under 10's, most of whom live in Bolton-le-Sands or attends the village school. The other teams have the use of Rylands Park , Turners Field, Greatwood School and Lowlands Lane free of charge. Their training is carried out at Heysham Astroturf. They play across the pitch and do not require painted lines. They bring their own folding nets and cones for marking out and matches last 20 minutes each way.

The letter from Bolton-le-Sands FC was again read to members. The matter was fully discussed and in view of the fact that the fees have not been increased the decision to allow Bolton-le-Sands FC use of the pitch at a nominal fee of £165.00 per team remained. It was also felt that the fees should be paid by the club by the end of the month otherwise the facility will be withdrawn.

6370 Play surfacing – An estimate was received from Durasport which council felt was excessive. Unfortunately the price from City Contract Services had not been received for the repair to this play surface. Therefore the matter was deferred for an alternative price to be sought.

 6371 Earlier Starting Time of Meetings – Councillor Craddock proposed the meetings commence at 7.00pm to enable the meetings to finish earlier. Members felt there were merits in the idea but considered it was a matter that should be decided by the new council in 2011. Therefore it was decided to commence the meetings at 7.00pm on a trial basis until May. Proposed Cllr Craddock – seconded Cllr Patrick – carried.

 6372 Date for the Parish Assembly – The Clerk was directed to see what dates are available in April 2011.

 6373 Remembrance Day Service – The Chairman will liaise with the vicar of Holy Trinity – the service will be similar to that of last year. Cllr Craddock is hopeful the bugler will be available this year.

 6374 Dates for 2011 Meetings – It was agreed that meetings will be held on the following dates: 3 rd January, 7 th February, 7 th March, 4 th April, 9 th May, 6 th June, 4 th July, 5 th September, 3 rd October, 7 th November and 5 th December. Due to 2011 being an election year for the parish council, the May meeting will be confirmed nearer the time.

 6375 Reports by Members – A Bowling Greens Management Committee Meeting has been arranged for Thursday 7 th October 2010 in the bowling pavilion.

6376 Correspondence

Bulky Matters – An e-mail was received explaining the partnership between Lancaster City Council and the local charity Furniture Matters that provides the bulky household waste collection service within the District. Bulky Matters re-uses over 50% of the bulky items collected. Starting in the month of November, they are offering rural parishes the opportunity to have a collection vehicle and staff parked in the parish for a half – full day. Residents will then be able to bring their own items of bulky waste to the van and have them removed for half the normal price of £6 per item so the cost would be £3 per item. Members were unsure if residents would use such a facility in view of the fact they would have to cart the bulky items to the van and it wouldn't be much further to take them to the local waste transfer centre. It was considered the car park adjacent to the Community Centre would be a good location and the clerk was directed to obtain more information.

Road Closure – It was reported that St. Nicholas Lane from its junction with Alpine View for a distance of approx. 130m in a north-westerly direction will be closed to all vehicles from 08.00hrs Monday 25 th October to 18.00hrs on Friday 29 th October or until work has been completed whichever is the sooner to allow United Utilities to excavate trial holes to determine locations of underground services.

Christmas Tree – Abbeyfield gave permission for the annual Christmas tree to be sited on the forecourt at Bolton Lodge.

Oglethorpe Sturton & Gillibrand – confirmed that the land at Mount Pleasant Lane has been successfully registered at HM Land Registry.

Old Free Grammar School – wrote advising that the hire of the hall will be increased to £7.50 per hour as of 1 st November 2010. The Trustees have now agreed that all regular hirers should hold a set of keys and the Chairman was nominated as key holder for the parish council.

 6377 Banking Facilities

The Clerk reported that she had encountered difficulties transferring monies from the deposit account to the current account in the absence of the Chairman. Alliance and Leicester, despite the fact that the transfer had been signed by the chairman and vice chairman, refused to transfer funds following the last meeting because the chairman couldn't authorise this over the telephone as he was away on holiday and they wouldn't take authorisation from the vice chairman. Consequently cheques were unable to be sent until the chairman returned and sanctioned the transfer. It was therefore decided to set up a monthly Standing Order to ensure funds are transferred without question.

 6378 End of Year Accounts 2009-2010 - BDO Stoy Hayward LLP have completed the audit for the year ended 31 st March 2010 and the annual return was presented and approved by the parish council. The issue arising from the audit suggested that the Fidelity Guarantee be re-assessed a matter that will be looked at when the insurances and budget are considered.

6379 Accounts Payable

Councillor Craddock proposed that the following accounts be paid. Seconded by Councillor Pollitt - carried.

T & C Planning:

 Application No. 10/0072/TCA

Proposal: Removal of eucalyptus tree

Site Address: 11 The Green, Bolton-le-Sands

Comment: No objection

Application No. 10/00022/REF

Proposal: Renewable energy project comprising of the erection of 20 wind turbine generators

Site Address: Land at Claughton Quarry

An appeal notice was tabled by Community Windpower Limited.

September 2010

HELD IN THE FIRE STATION

Present: Councillor J Bailey (in the Chair)

C ouncillors: M Archer, T Bell , M Craddock, L Leak, B Patrick , D Rodwell , W Stockdale

PCSO Dawes,

PACT (Police and Communities – PCSO Dawes reported on the various crimes for July and August:

July:  2 rowdy be haviour incident s and 0 of vehicle nuisance .

Comparison for the same period in 2009 was 3 rowdy behaviour and 1 vehicle nuisance.

There were a total of 9 crimes recorded: burglary in a building other than a dwelling (garage where the shop was broken into and cigarettes stolen); 3 of damage to vehicles, the windows smashed of a vehicle that had broken down on the shore, criminal damage, theft of a pedal cycle, 2 accounts of shoplifting and theft of a livestock trailer.    For the same period las t year there were 8 crimes recorded .

August:  2 rowdy behaviour incidents and 4 of vehicle nuisance.

Comparison for the same period in 2009 was 0 rowdy behaviour and 3 vehicle nuisance.

There were a total of 8 crimes recorded: burglary in dwelling where it is thought an opportunist entered an unsecured house, shoplifting, trailer stolen, and property stolen from a tent, 2 possessions of drugs, theft from a vehicle and 1 interfering with a vehicle.    For the same period las t year there were 10 crimes recorded

The a bandoned vehicle at the Community Centre has been removed.

Cllr Craddock voiced his concern at the number of unsecured thefts and it was suggested signage alerting members of the public may help to make people aware of this.

Apologies –  Cllrs. Budden (holiday) Cllr Pollitt.

Minutes – Minute s of the meeting held on 5 th July 2010 were distributed prior to the meeting.  C llr. Patrick proposed ac c e ptance as a true record of that meeting – seconded Cllr. Rodwell – carried .

63 5 0 Environmental Matters

Parish Lengthsma n's Report – It was suggested that Mike's report be issued prior to the meeting.  Points raised were as follows:

• The path was cleared down the side of Jubilee Garage in response to a complaint from a near resident.

• He met with Simon House to investigate the lens situation with the cctv cameras.  They identified what lenses were in the cameras so as to be able to best decide how they could be imp r oved.  The field of view and focus on the camera looking down the car park was adjusted but was still unable to read the n umber plate on a static vehicle so a new lens was fitted.

• He arranged for 2 quotes for tarmac for the new path

• With July being a wet month, the grass cutting took up much of his time.

• Although he was able to find time to sand and paint the timber benches at the Pinfold and clear out the bus shelters.

• At no cost to the council, the fallen branch on the Monkswell path was cleared away.

• Works were carried out to widen the tarmac path behind the tennis courts to school.

Matters highlighted by the Lengthsman:

• Strimming of nettles along the footpath at Monkswell

• Handrail needs fixing on the footpath along the shore from St Michael's Lane

• Gate at School Croft to be locked

Matters highlighted for County Highways

• Sunnybank Road – tarmac broken

• Strim around benches on land at Whin Grove

• Hedge at Eden Grove to be cut as well as other hedges in the parish especially Pasture Lane

Matters highlighted for City Contract Services

• Dog bin on The Shore being used for general rubbish as the litter bin has been removed.

Matters arising from the Minutes:

635 1 Planning Issues at Holgates Caravan Park – Still no response from Lancaster City Council, therefore it was suggested Mark Cassidy be invited to the next available meeting.  Cllr Archer commented that power points have appeared on the land being returned to a green field site.

63 5 2 Bus Shelter, Main Road – nothing to report

63 5 3 Rural Toilets – deferred

635 4 Insurance Claim – Matter in hand

635 5 Land adjoining A6 – The Clerk will speak with a solicitor on the matter.

635 6 Use of Soccer Pitch – A letter from Steve Metcalfe of Bolton-le-Sands FC was read to council complaining that Bare Rangers are using the pitch free of charge and expressing his concern at the confusion caused by them playing across the pitch.  The parish council discussed this and agreed that all games must be played in the normal way thus ensuring additional markings are not made which would cause ultimate cancellation of games for Bolton-le-Sands FC by the referee.  Members agreed the matter should be deferred until more information relating to Bare Rangers regarding their charity status and their other commitments in the area are sought.  Members offered to make the necessary enquiries before the next meeting.

6357 Bonfires on The Shore – Following on from the July meeting, the Clerk wrote to the residents along The Shore advising them of their requirement to ask permission before any bonfires are built and received four responses which council felt was not necessary to read individually.  It was accepted that the spokesperson for the residents had, on this occasion, unintentionally forgot to ask permission and had apologised for this oversight.  Cllr Archer proposed that the parish council still allow two bonfires a year provided the usual terms apply on the understanding that permission will be sought from the parish council annually.  Seconded Cllr Patrick – carried.

6358 Play surfacing – deferred

6359 Annual Christmas tree – The Clerk was directed to request permission of Bolton Lodge to site the annual Christmas tree on their forecourt.  Cllr Craddock has already been in contact with a local resident at Hawkshead who has offered a tree free of charge.

6360 R eports by Members –

Community Centre Management Committee – A meeting of this committee took place on 5 th August.  The Committee has a new Treasurer and Secretary in post.  Details of key holders were requested and the Clerk will notify the Committee accordingly (M Ashton, W Stockdale , J Bailey).

6361 Correspondence

Bowling Club - A letter from the Bowling Club was tabled expressing the Club's discontent at the way the green has been cut and maintained this past season as compared with previous ones.  One suggestion put forward by members even went so far as to buy their own mower and cut it themselves.  The Committee asked if a different contractor could be considered or is it a case of finances not allowing this.  Their complaint has been brought about partly by the hot weather in May and June and applying feed without watering.  However, it cannot be said to have affected the bowlers too much as the ‘A' team who like a fast green just missed promotion by the odd point, and the ‘C' team who enjoy a slow green actually gained promotion.  The Committee believes these matters would be better discussed at a Greens Management Committee Meeting but they seem to be held only on a yearly basis to decide permit prices. 

The parish council was a little dismayed by these comments as the invitation is always open to the Club that should a situation arise over the season, a meeting can be called to discuss any issues of concern.  Whilst the annual meeting does look at the finances over the past year and discusses permit prices, it does discuss the state of the greens and any other matter that may be raised.

The parish council is rather confused by the comments of the Club, as earlier the parish council did receive a letter which was presented to council at its May meeting from the Bowling Club ‘ A-Team congratulating the parish council on the condition of the main bowling green .  The club was asked to provide three dates that the three members of the bowling club who are representative of the Greens Committee are available and the clerk will liaise with council members accordingly.  However, as there does appear to be some difference of opinion amongst bowlers, it was suggest that the complaints are from the majority.

Evelyn Jackson ( Mill Lane ) – wrote to the council requesting a possible refund against her bowling permit due to personal injury sustained at the start of the season.  In view of the above, members felt this too was a matter for the Greens Committee to discuss when the next meeting is held.

Cancer care – A request for financial support was received from the Bolton-le-Sands team who are cycling from Lands End to John O'Groats in aid of Cancer care .  Cllr Patrick proposed a donation of £100 seconded Cllr Craddock – carried.

6362 Accounts Payable

Councillor Patrick proposed tha t the following accounts be paid. Seconded by Coun cillo r Craddock - carried.

Payee / Description Amount Cheque No.

M Ashton ( Lengthsman (August)) £1237.50 701608

P. Bradley (Clerk's salary August) ) £545.00 701609

In land Revenue £5 4.75 701610

A Swindlehurst ( greensman) £200.00 701611

P. Bradley (Clerk's salary + petty cash) £546.80 701612

Inland Revenue £54.75 701613

A Swindlehurst ( greensman ) £200.00 701614

Lancaster City Council (rates) £80.00 701615

M Ashton ( Lengthsman ) £1914.00 701616

P O'Mahoney (tarmac) £1833.00 701617

M Ashton (path works plant, materials etc.) £1020.13 701618

S G House (lens) £90.00 701619

Cancercare (donation) £100.00 701620

T & C Planning:

Application No. 10/00631

Proposal: Retrospective application for the retention of a fence

Site Address: 3 St Michael's Lane, Bolton-le-Sands

Comment: No objection

Application No. 10/00671/FUL

Proposal: Erection of a single storey extension to the rear

Site Address: 62 Church Brow, Bolton-le-Sands

Comment: No adverse comment

Application No. 10/00845/FUL

Proposal: Erection of a barn on land to the rear of Thwaite End Barn to accommodate stables, tack room and a feed and ancillary equipment store

Site Address: Stable Block, Thwaite End Barn, Main Road , Bolton-le-Sands

Comment: No objection

Application No. 10/00853/FUL

Proposal: Erection of first floor extension over garages

Site Address: 2 Pinewood Avenue , Bolton-le-Sands

Comment: No adverse comment but a request was made to take neighbours comments into account

Application No. 10/00 830/OUT

Proposal: Outline application for the erection of 82 dwellings

Site Address: Coastal Road, Bolton-le-Sands

Comment: The parish council strongly objected to this proposal on the following grounds:

1. It was felt that the proposed entrance onto Coastal Road was not acceptable.  Both the access and egress onto the site would cause serious traffic problems for both the users of the site and the road users of Coastal Road .  It must be remembered that Coastal Road is a 40mph limit.  Therefore cars turning right out of Pasture Lane onto this road must do so to keep up with traffic movement and therefore would not be able to act appropriately should a car be leaving the proposed entrance .  There are also accesses onto Coastal Road from small ‘back' lanes on the shore side which have not been shown on the plan.  The road shore side also appears straighter on plan than it does when one is driving along Coastal Road .  Therefore this proposal should be rejected on highway grounds.

2. The parish council also strongly objects to losing a green field site which will alter the total outlook of the village.

3. This proposal will have a dramatic e ffect on the village as its local facilities simply will not cope with the influx of so many people.

4. The proposal as outlined is simply not ‘in-keeping' with the village landscape as a whole and too over-intensive.   There are already in excess of 82 dwellings for sale within Bolton-le-Sands that cannot sell; therefore the question must be asked why do Bolton-le-Sands need 82 more?

5. The playground as shown is inadequate and badly positioned

6. The question was also raised as to British Waterways' agreement to lose its access onto the canal as this is not shown on the plan nor is the retaining wall along the eastern boundary and it is understood that British Waterways retains a section along the canal for access and maintenance purposes.  It is known locally that the canal often floods in this vicinity.

JULY 2010

Present: Councillor K Budden (in the Chair)

C ouncillors: J Bailey, B Patrick , C. Pollitt , D Rodwell

PCSO Dawes, Community Beat Manager Linda Head , Neighbourhood Police Sgt Scott Warburton,

City Cllr Val Histed

The Chairman welcomed those present to the meeting room at the Fire Station which had been offered by the Fire Service as an alternative meeting place whilst the Old Boy's School is being refurbished.  He thanked members of the Fire Service for affording them this facility free of charge.  Steve Turner, the Community Fire Safety Practitioner spoke briefly on the service offered by the Fire Department with regards to home fire safety checks where fire alarms were fitted free of charge and how involved his role has been connected with Help Direct who offers substantial help and advice to homeowners especially the elderly.

PACT (Police and Communities – PCSO Dawes reported 2 anti-social behaviour incident s and 3 of vehicle nuisance .

Comparison for the same period in 2009 was 1 rowdy behaviour and 3 vehicle nuisance.

There were a total of 10 crimes recorded: 3 theft s from vehicle s , burglary in a building other than a dwelling, 2 incidents of damage to vehicles, 3 incidents of criminal damage, and theft of a pedal cycle from a front garden    For the same period las t year there were 12 crimes recorded .

Abandoned vehicle at the Community Centre has been reported to DVLA and Lancaster City Council (abandoned vehicle department)

Scott Warburton, the Neighbourhood Police Sergeant at Carnforth confirmed Linda Head is now in post as the Community Beat Manager for this parish on the retirement of Dave Lowe.   Dave Lowe wished to thank the Clerk and Councillors both past and present for all the support they have provided him over the last 20 years.  He has thoroughly enjoyed his career at Bolton-le-Sands and Slyne , although there have been some challenging times he has good memories of working the Beat.

Sgt Warburton explained the incident regarding the killing of the goose on the canal .  He advised the council that the police had received information about a viscous attack to a lady who had been bitten by this goose.  Unfortunately neither the RSPCA nor the RSPB would assist and therefore the police attended.  The goose was killed humanely as a preventative measure against any future incidents.  He apologised if it has caused any offence.  He is mindful of the feelings of the community and regrets that he has caused people to feel so unhappy and aggrieved over the situation but the police do have a “duty of care” and they were duly concerned about the safety of the community.

Apologies –  Cllrs . Archer, Bell , Craddock, Leak and Stockdale; County Cllr Fishwick .

Minutes – Minute s of the meeting held on 7 th June 2010 were distributed prior to the meeting.  C llr. Patrick proposed ac c e ptance as a true record of that meeting – seconded Cllr. Bailey – carried .

6340 Environmental Matters

• Parish Lengthsma n's Report – Mike explained that there are some months when there is far more to do in some parishes tha n in others and this month h as been one of them as works in Nether Kellet has taken priority.  However he did remove a trailer load of old plaster and rubble from the car park at Morecambe Lodge, the nettles and long grass at the end of St. Michael's Lane were trimmed and overhanging branches cut back (although a more severe pruning is needed and will be done in the future); the grass at Monkswell Drive has been cut and the hedges have been cut back along the Monkswell path.  He attended the playground inspection.  Some of the timbers from the Pinfold have been planed down, sanded and stained.  These are his next project along with the bus shelters.  The usual litter picking has also been carried out.

Matters highlighted by the Lengthsman :

• Mike submitted an estimate of £643.00 to replace the fencing on the A6

• He also submitted an estimate of £1650 for his time and materials + £1600 to supply and lay tarmac.  The path which runs along the tennis courts to the school is in need of remedial works.   He proposes to dig out and lay 100mm of limestone sub-base with 40mm base tarmac with 25mm of 6mm tarmac topping complete with a 50mm block pavior and concrete kerb .  After discussion Cllr Bailey proposed these works be put in hand – s econded Cllr Rodwell – carried.

• It was noted that City Contract Services have not cut the grassed areas in accordance with their priced schedule.

• Cllr Rodwell also expressed her concern over the state of the bollards on the shore as they are slowly eroding .   Mike will be asked to provide a cost to replace those.

Matters arising from the Minutes:

6341 Planning Issues at Holgates Caravan Park – As directed by the Council the Clerk wrote to the Chief Planning Officer and awaits his reply.

63 42 Bus Shelter, Main Road – nothing to report

63 43 Rural Toilets – Mark Davies responded to the parish council's request to demolish the present derelict toilet building on the shore saying that this will be done subject to available capital in 2015/16.

6344 Insurance Claim – The Loss Adjuster confirmed that the remedial works can be started.  The Clerk will ask Mike Ashton to liaise with the various contractors.

6345 Land adjoining A6 –   The Clerk has spoken with a Land Agent on the subject who will contact a Solicitor in this respect.

6346 Use of Playing Fields by Bare Rangers – Cllr Pollitt proposed that permission is granted for Bare Rangers to use the football field on a Saturday free of charge.  However, they must re-apply each year when the matter will be reviewed.  Cllr Budden will be the contact for Bare Rangers to liaise regarding the availability of the pitch during bad weather.  It is usual practice that if the game is off on Saturday it is automatically cancelled on Sunday.

634 7 R eports by Members –

Cllr Rodwell asked if residents on The Shore had requested permission from the parish council to hold a bonfire on the shore as it had been reported one had been lit during the month of June.  Members considered this to be irresponsible and the clerk was directed to write to each household reminding them of their past arrangement and expressing its dislike to members of the public dumping garden waste on the shore which is inappropriate.

Refurbishment works have now started on the Old Boy's School and it was suggested by Cllr Bailey that the parish council offer financial support to purchase new chairs for the building – a proposal seconded by Cllr Patrick – carried.

634 8 Correspondence

1. It was agreed to purchase the tennis net on this occasion, however it was felt the tennis club should be responsible for any subsequent one.

2. A leaflet from Dura-Sport was received offering its services to cover all rubber surfaces with a synthetic grass carpet which is highly resistant to vandalism.  The Clerk will request a quotation to cover the play surface under the DDA compliant swing.

3. It was agreed to purchase 200 crocus bulbs from City Council (Direct) Services.

4. It was agreed to take advantage of the offer from STRI to accept a 15% discounted subscription for clients who book the annual visit during the months of December, January or February and this parish council requested February.

5. Permission was granted for the Bonfire Committee to use the playing fields on Saturday 6 th November.  ( Cllrs Budden and Bailey declared an interest).

6. Permission was granted for Bolton-le-Sands FC to use the football pitch for the forthcoming season.

6349 Accounts Payable

Councillor Patrick proposed tha t the following accounts be paid. Seconded by Coun cillo r Bailey - carried.

Payee / Description Amount Cheque No.

Village Hall Committee ( grit box) £80.00 701601

P. Bradley (Clerk's salary + petty cash) £545.90 701602

In land Revenue £5 4.75 701603

A Swindlehurst ( greensman ) £400.00 701604

Lancaster City Council (rates) £80.00 701605

M Ashton ( Le ngthsman x 4 parishes) £1331.00 70 1606

BLS Tennis Club (net) £92.95 701607

T & C Planning:

Application No. 10/00520/FUL

P roposal: Erection of an extension to ground floor workshop and utility room to create en-suite bathroom to the first floor master bedroom.

Site Addr ess: 1 St Michael's Crescent, Bolton-le-Sands

Comment: No adverse comment but requested the views of its neighbouring property No 3 to be taken into account

A Planning Meeting took place on Wednesday 18 th August 2010 where the following were considered:

Application No. 10/00533/FUL

Proposal: Change of use of showroom for quad bikes to showroom for carpets

Site Address: 34a Main Road , Bolton-le-Sands

Comment: No adverse comment.

Application No. 10/00666/FUL

Proposal: Erection of a single storey extension to the rear and a detached double garage.

Site Address: 11 Shelley Close, Bolton-le-Sands

Comment: No adverse comment but requested the views of neighbouring properties to be taken into account

Application No. 10/00669/FUL

Proposal: Demolition of garage and erection of single storey rear extension

Site Address: 1 St Michael's Grove, Bolton-le-Sands

Comment: No adverse comment.

Application No. 10/00672/CU

Proposal: Change of use of land to provide an extension to the existing cemetery

Site Address: St Mary's, Main Road , Bolton-le-Sands

Comment: No objection.

Application No. 10/00708/FUL

Proposal: Erection of an extension to the side and rear of the property.

Site Address: 8 St Michael's Lane, Bolton-le-Sands

Comment: No adverse comment but requested the views of neighbouring properties to be taken into account

Application No. 10/00751/FUL

Proposal: Demolitio of outbuildings and garage and replace with side and rear extensions.

Site Address: 5 Ancliffe Lane , Bolton-le-Sands

Comment: No adverse comment but requested the views of neighbouring properties to be taken into account

Application No. 10/00753/FUL

Proposal: Application to vary holiday season across the whole site to allow occupation of statics and tourers during a season between 22 nd Decmber and 7 th November in the following year

Site Address: Bay View Holiday Park , Bolton-le-Sands

Comment: No objection.

Application No. 10/00775/FUL

Proposal: Creation of dormers to front.

Site Address: 55 Wordsworth Avenue , Bolton-le-Sands

Comment: No adverse comment but requested the views neighbouring properties to be taken into account

JUNE 2010

 Present: Councillor K Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , M. Craddock, L. Leak, B Patrick, D Rodwell, Stockdale

PCSO Dawes, Community Beat Manager Linda Head

PACT (Police and Communities – PCSO Dawes reported 1 anti-social behaviour incident and 3 of vehicle nuisance.

Comparison for the same period in 2009 was 1 rowdy behaviour and 1 vehicle nuisance.

There were a total of 4 crimes recorded: theft from a vehicle, burglary in a dwelling (that has been detected), burglary in a building other than a dwelling, and an assault without injury. For the same period last year there were 5 crimes recorded.

Canal Watch – a meeting with British Waterways has been set up and more will be reported at the next meeting.

 Apologies – Cllr Pollitt, Cllr Fishwick

Minutes – Minutes of the Annual meeting held on 10 th May 2010 were distributed prior to the meeting. Cllr. Patrick proposed acceptance as a true record of that meeting – seconded Cllr. Bailey – carried.

6323 Environmental Matters

•  Parish Lengthsman's Report – a new right of way marker post was installed on the canal towpath and looked at some right of way issues in the area with Steve Edwards following repairs to stiles last month .

•  Weeds were sprayed around tennis courts, car park, war memorial, bowling greens etc.

•  The area at the side of the bowling green was levelled awaiting seeding.

•  Fencing around the play area was mended by welding in some new steel bars.

•  The car park at the Old Boy's School was litter picked and sprayed for weeds.

•  Eleven broken roof tiles were replaced on the tennis pavilion roof

•  The field side of the leylandii hedge was strimmed and the hedge itself was cut.

•  Generally tidied the parish in its entirety.

Matters highlighted for the Lengthsman:

•  CCTV lens to be changed showing down the car park. Mike Ashton to liaise with Cllr Stockdale.

•  Fly tipping at Morecambe Lodge to be removed

•  No Overnight Parking signs to be erected at School Croft

Matters arising from the Minutes:

 Minute 6331 – Cllr Patrick again expressed his concern at the state of the green and complained that it should be watered more often. Whilst the greens are in the ownership of the parish council, the Greens Management Committee has been set up to deal with this amenity and the Bowling Club were encouraged to put in writing its concerns when a meeting will be arranged by the Management Committee to discuss any issues raised.

It had been discussed at the last meeting, the lack of screening on the Holgates Caravan site. The Clerk was directed to write to the Chief Planning Officer outlining the concerns of the parish council with regards to the siting of caravans on a field which permission was granted for it be to returned to a ‘green field', signs on the main road as well as the lack of screening.

6334 Bus Shelter, Main Road – nothing to report

 6335 Rural Toilets – After lengthy discussion, it was decided not to explore making the disabled facility on the car park available to all members of the public and to ask Lancaster City Council to remove the derelict building on the foreshore at Red Bank in its entirety and re-instate and re-seed the grassed area on completion.

 6336 Insurance Claim – Mike Ashton met with the Loss Adjuster who agreed that the building was adequately insured but advised the parish council should consider increasing the value in the future.

 6336 Land adjoining A6 – It was felt that more advice should be sought in relation to the parish council adopting this land and the Clerk was authorised to make enquiries with Land Agents in the area. The parish council pays for the mowing of this land and members agreed that this should continue despite resident's objections.

 6337 Reports by Members –

Community Centre Management Committee – A request to the parish council for a donation towards the grit bin had been put forward and it was agreed a cheque for £80 would be issued.

6338 Correspondence

 Bare Rangers – A request to use the playing fields by Bare Rangers was received to allow their A Division Team (u 11's) to play in the Lune and District League. Concern was raised by council as to the usage of the soccer pitch and the matter was therefore adjourned for the Clerk to obtain more information.

Old Boy's School – Due to refurbishment works, the School will be closed from the 28 th of June for approximately two months. The Fire Station has offered their community room for the council to hold its July meeting which was gratefully accepted.

Mike Rigby Trophy – A letter of thanks for the sponsorship by the council was received from Mr Alan Holding who raised £300 for the charity of Sheila Rigby's choice.

6339 Accounts Payable

Councillor Patrick proposed that the following accounts be paid. Seconded by Councillor Bailey - carried.

Payee / Description Amount Cheque No.

P. Bradley (Clerk's salary + petty cash) £549.60 701593

Inland Revenue £54.75 701594

A Swindlehurst ( greensman) £400.00 701595

AON ( insurance) £3290.35 701596

Westmorland Fire ( extinguisher) £25.97 701597

Travis Perkins ( sundry materials) £25.52 701598

M Ashton (Lengthsman x 4 parishes) £1320.84 701599

BLS Old Boy's School ( rent) £112.50 701600

 T & C Planning:

 Application No. 10/0034/TCA

Proposal: Felling of a beech tree

Site Address: St Mary's Church, Main Road , Bolton-le-Sands

Comment: No comment

Application No. 10/00050/LB

Proposal: Various remedial works to include damp treatment, re-plastering and improving roof space insulation

Site Address: Bolton-le-Sands Free Grammar School , St. Michael's Lane, Bolton-le-Sands

Comment: No objection

Application No. 10/00405/FUL

Proposal: Erection of a two-storey extension to the front and conservatory to the rear

Site Address: 42 Greenwood Crescent , Bolton-le-Sands

Comment: No adverse comment.

 Application No. 10/00444/FUL

Proposal: Erection of a garage, kitchen and lounge extension

Site Address: 35 Hawthorn Road , Bolton-le-Sands

Comment: No adverse comment

Application No. 10/00504/FUL

Proposal: Demolition of existing porch/dining area and replacement with new

Site Address: No. 3 Monkswell Avenue , Bolton-le-Sands

Comment: No adverse comment.

May 2010

Present: Councillors: J Bailey, T Bell , K. Budden, M. Craddock, L. Leak, B Patrick, D Rodwell

Election of Chairman – The Clerk opened the meeting requesting nominations for Chairperson. Cllr Patrick proposed Cllr Budden – seconded Cllr Bailey – carried unanimously. Cllr Budden took the chair.

PACT (Police and Communities – PCSO Dawes reported there were no anti-social behaviour incidents, however there were 2 reports of vehicle nuisance from within the village. There were a total of 10 crimes recorded: attempted burglary in a building other than a dwelling, two burglaries, damage to a vehicle, damage to a “Labour Party” sign, theft from a vehicle, arson which did not endanger life, two unauthorised takings and theft. For the same period last year there were 5 recorded crimes.

The police are looking into a ‘canal watch' scheme as damage to boats at Hest Bank had been highlighted and it was hoped this scheme could be extended into this area.

Cllr Craddock reported camp fires on the shore. It was also noted that better lenses on one or two of the CCTV cameras may assist in recognising car registration numbers.

Land at A6 – Before the Annual Meeting took place, the Chairman allowed residents of St Michael's Place to speak on the subject of the land fronting their properties. Firstly he put forward the position of the parish council whereby it was their wish to maintain the land for the use of the residents of the parish, to ensure the land is not developed in the future and that the land remained a ‘green space' for future generations to enjoy. Residents of St Michael's Place however do not wish to give up the maintenance of the land and it was concluded that both residents and parish council should consider the matter further and therefore the matter was adjourned for the foreseeable future.

Apologies – Cllr Archer, Cllr Pollitt, Cllr Stockdale, Cllr Histed

Minutes – Minutes of the meeting held on 12 th April 2010 were distributed prior to the meeting. Cllr. Patrick proposed acceptance as a true record of that meeting – seconded Cllr. Bailey – carried.

Election of Officers

 Vice Chairman – Cllr Bell proposed Cllr Bailey – seconded Cllr Patrick - carried

Community Centre Management Committee – Cllr Bailey proposed Cllr Rodwell – seconded Cllr Bell – carried.

Bowling Green Management Committee – Cllr Bell proposed Cllrs Budden, Pollitt and Stockdale – seconded Cllr Patrick – carried.

Sports Centre Management Committee – Cllr Rodwell proposed Cllrs Archer and Craddock – seconded Cllr Bell – carried.

Parish Lengthsman Representative – Cllr Bell proposed Cllr Budden – seconded Cllr Leak - carried

Financial Officer – Cllr Bailey proposed The Clerk – seconded Cllr Rodwell – carried.

6323 Environmental Matters

Parish Lengthsman's Report – Mike Ashton tabled his monthly report as well as an end of year report:

•  Usual litter picking

•  Tennis courts swept of loose grit

•  CCTV coverage sign has been put up on the bowling pavilion

•  Goal posts removed for the season with one set being installed at the far side to be used off the pitch area.

•  Mike is in conversation with Lancaster City Council regarding the emptying of the litter bin on the car park

•  Builder's rubble has been fly-tipped on the footpath running alongside Eden Grove on the A6. He has tried to contact the householders in question as it appears it is the remains of two new garden walls being built there.

•  Usual grass cutting

•  Repairs were made to a stile near Tarn Cottages. He will contact Rights of Way office to see if a kissing gate could be put there instead

 To sum up for last year, it was a warm spring with a wet summer which meant grass cutting took most of his time when the rain stopped long enough to do so. Autumn was even wetter with the big freeze at Christmas resulting in the burst pipes in the sports pavilion. He expressed his pleasure in his work liaising with various authorities and working on behalf of the parish council and looked forward to working with the parish council in the years to come.

Works for the Lengthsman were: ongoing repair work at the Pinfold and panel to be replaced at the bus shelter opposite the Royal Hotel.

6324 Detern Lane – Lancashire County Council's letter was tabled acknowledging the comments made by the parish council at its March meeting and reported that it will consult with the County Secretary and Solicitor to confirm that cyclists can also be protected as users of this lane. One this has been clarified, the parish council will be consulted once again on the final proposed order for its consent.

 6325 Bus Shelter, Main Road – nothing to report

 6326 Rural Toilets – Clarification on the offer made by Lancaster City Council was sought who replied that it would contribute on an annual basis for Main Street toilets (£5950) and Red Bank (£2450) for a full year. This amount would be paid at the beginning of each financial year for as long as this was the City Council's Policy. The amount would increase each year with inflation as applied by their Financial Services. Effectively the buildings would be leased to the parish council in both their current conditions. The buildings would remain insured by the City Council. All other costs, i.e. public liability, maintenance, cleaning, legionella checks, consumables etc would become the liability of the parish council. A formal agreement would be drawn up to which both parties can give notice to terminate with 2 months notice. Members discussed this at length, and whilst the parish council did not wish to lose this facility, it felt it would become a financial burden to its ratepayers and therefore declined the offer. However, it was suggested the disabled toilet adjacent to the Community Centre could be made available to the general public as an alternative option and the clerk was directed to explore this in more detail.

6327 Insurance Claim – Mike Ashton is meeting with the Assessor in the next few days.

6328 Land adjoining A6 – It was decided that this matter would be adjourned until further notice.

 6329 Parish Assembly 2010 – The Clerk tabled the Minutes of the Annual Parish Assembly where various comments and suggestions had been highlighted most of which were either answered on the night or are in the process of being dealt with by the Clerk.

 6330 Reports by Members –

Sports Pavilion AGM – Committee members have been re-elected for the forthcoming year with funds remaining healthy showing a loss of £20 against the previous year.

Street Pride – Cllr Budden presented a list of dates for the Street Pride Project being run by Lancaster City Council and it was noted that works will be carried out in Bolton-le-Sands week commencing 19 th July 2010.

6331 Correspondence

 Bowling Club ‘A' Teams – congratulated the parish council on the condition of the main bowling green . Cllr Patrick expressed disagreement by some bowling members and mentioned some of the suggestions made by the STRI with regards to the on-going maintenance of the greens which would affect the running of the greens for the season. As this is a matter for the Bowling Greens Committee it was suggested that the bowling club write officially and a meeting can be called by that committee to discuss the matter further.

2 nd Bolton-le-Sands Scout Group – requested use of the playing fields on Wednesday 21 st July 6.30pm – 8.00pm for their annual campfire and BBQ which was granted.

Oglethorpe, Sturton & Gillibrand – finally received a reply from United Utilities regarding the lease of land at Mount Pleasant Lane . The letter stated that United Utilities do not want to proceed with a new lease until it can be shown that the parish council have registered title to the land on which the pumping station stands. The letter did suggest, however, that if the parish council were to register the land and were able to produce proof of registered title, United Utilities would proceed to prepare a lease. Registration fees have now increased to £40 and therefore it was agreed to raise a cheque for a further £10 as the solicitors are already holding £30 in its client account for the registration.

Brenda Flood – e-mailed the parish council asking for its support as to the bus situation from Bolton-le-Sands to Lancaster . A matter that must be dealt with by Stagecoach, the clerk was directed to forward this to Stagecoach for its comments.

Mark Davies – Lancaster City Council – announced that the Church Brow play area is permanently closed because of it not having enough safety surfacing. It was estimated that to re-open the play area would cost around £5900 therefore it was proposed to close it, remove the play equipment and turf the area and possibly locate a five-a-side goal post to allow children to have a ‘kick-about'. Were the proposal to go ahead, the report proposes that from the next financial year City Council would undertake safety inspections and minor repairs to parish council owned play areas. The parish council accepted this proposal.

Lancashire Constabulary – following the Parish Assembly, the clerk wrote Morecambe Police Station regarding the killing of the Canada goose nesting on the canal. A reply was received advising the council that Geoff Tagg, Geographic Inspector, will conduct an inquiry into the matter and PC Linda Head will update the council in due course.

6332 Allotments – Cllr Leak asked the parish council to support the use of land adjacent to the cemetery as allotments. As this land is Glebe land, the Chairman advised those who wish to work the land to contact the Church Wardens direct for permission to turn the land into allotment use and if permission was granted, the parish council as an authority would support it.

6333 Accounts Payable

Councillor Patrick proposed that the following accounts be paid. Seconded by Councillor Bailey - carried.

Payee / Description Amount Cheque No.

P. Bradley (Clerk's salary + petty cash) £546.20 701583

Inland Revenue £54.57 701584

Lancaster City Council (Grounds Maintenance) £153.29 701585

Lancaster City Council (rates) £80.00 701586

STRI £41.17 701587

TP (building materials) £21.42 701588

United Utilities (water) £16.85 701589

Oglethorpe Sturton £10.00 701590

M Ashton (Lengthsman x 4 parishes) £1650.24 701591

K Budden ( Chairman's expenses) £125.00 701592

 T & C Planning:

 Application No. 10/00129/REM

Proposal: Reserved Matters application for the erection of a work/live unit

Site Address: Land to the rear of 1 St. Michael's Grove, Bolton-le-Sands

Comment: It appears the development is much larger than that proposed on the outline application and therefore seems rather more intensive. Concerns were raised regarding the proposed workshop and noise nuisance from using machinery therefore it was requested that some restrictions are placed as well as taking into account any comments made from the neighbouring properties.

Application No. 10/00292/FUL

Proposal: Erection of single storey extension to the side with accommodation in loft space above. Two dormer windows to the front elevation and single storey extension to the rear

Site Address: 15 Monkswell Drive , Bolton-le-Sands

Comment: The boundaries seemed very tight and therefore intrusive so comments from neighbouring properties should be taken into consideration.

Application No. 10/00335/AD

Proposal: Agricultural determination for erection of an agricultural building

Site Address: Bains Meadow, Mount Pleasant Lane , Bolton-le-Sands

Comment: The application states a building is to be erected within Bains Meadow. This is actually incorrect information as the field in question is not Bains Meadow. Therefore it was requested the planning records should be amended accordingly. With regards to the proposal, it was felt it was too large and over intensive. There is already unauthorised parking of vehicles on the site which should be regulated.

PARISH ASSEMBLY Minutes

ON THURSDAY 15 th APRIL 2010

Present: Cllr K. Budden (Chairman)

Cllr J. Bailey (Vice Chairman) Cllrs M Archer, T Bell, L. Leak, B Patrick, D Rodwell, W Stockdale

PC Dave Lowe + PCSO John Dawes

31 Local Government Electors

Apologies: Cllr Craddock , Cllr & Mrs Pollitt.

Minutes : Minutes of the Parish Assembly held on 29 th March 2009, which had been distributed prior to the meeting were accepted as a true record.

Introduction : The Chairman then introduced the members serving on the Council: Cllr John Bailey, Vice Chairman, Mark Archer, Tracy Bell, Linda Leak, Brian Patrick, Debby Rodwell & Bill Stockdale.

Attendance: The Clerk reported on the individual attendances of Councillors.

Chairman's Report: This time last year, travellers were parked illegally on the shore but left before action to remove them went to court. To ensure they did not return, height barriers were erected at both the entrances to the parking areas at Morecambe Lodge car park which appear to have worked although they hadn't been up long when some-one tried to get underneath it with a camper van and smashed it.

The land adjacent to the cricket field has been cleared and the Lengthsman, Mike Ashton, was thanked for orchestrating the work and organising funding through Lancashire County Council towards it. Fences are to be erected in the next few weeks in the hope to try and discourage fly tipping.

Mike also helped with the recent burst pipes at the Sports Pavilion by arranging for emergency works to be carried out as well as repaired a lot of the bursts himself. He arranged the estimates for the repairs which have been forwarded to the insurance company.

PC Lowe the community beat officer for Bolton-le-Sands who will be retiring in the summer and PCSO Dawes were both thanked for attending monthly parish council meetings and reporting on the month's crimes.

The lighting at the car park has been improved, thanks to Cllr Stockdale, which has been a success not only for the safety of those using the car park but also helps with the CCTV cameras in identifying any person creating a nuisance on the car park.

The new owners of the caravan park on Detern Lane have made an application to the local authority to “stop up” the lane to users. Detern Lane is a very old access from the Main Road to the shore. In the archives the Clerk found a survey undertaken in 1826 that clearly shows this lane and the parish council felt it was a piece of history the parish did not want to lose. Therefore whilst it was appreciated the lane could not realistically be used by motor vehicles to access the shore, it should be retained for use by pedestrians, horse riders and cyclists and County Highways have taken these suggestions on board.

The loss of the bus service through the village was mentioned and although the parish council, with the support of Geraldine Smith MP have tried to persuade Stagecoach to run an alternate service through the village it has met with no response. As a result of this decision by Stagecoach, Lancashire County Council is unable to replace the shelter outside Our Lady of the Angels with a modern perspex one. However, they have agreed to demolish it and place a modern one elsewhere in the parish and a request to replace the one opposite the Royal Hotel has been made.

The Christmas tree was again a success and the residents of Bolton Lodge were thanked for allowing it to be sited on their forecourt.

Alan Whiteside, a familiar face in the village, passed away last year and at his funeral, donations were given by members of the congregation towards the purchase of a seat in his memory. This has now been placed on land locally known as The Hollows where other memorial seats have been sited. A service of dedication will be taking place on Sunday 2 nd May at around 12 noon.

In January of this year, Ged McAllister of Lancaster City Council and Ian Gold of the Environment Agency gave a presentation on the Coastal Protection and the Shoreline Management Plan which was the subject of a public consultation previously held in the Lancaster House Hotel to which Councillor Craddock and the Clerk attended. Councillor Craddock's concern that the area around Morecambe Lodge is not protected and therefore flooding could arise at this point pushing the water across the fields creating a problem to the rear of the properties on The Shore was highlighted and his suggestion of rock armour being placed to stop this was made to the Environment Agency.

It was disappointing to receive notification from Lancaster City Council that it had been decided to close the rural toilets which included those in the village centre as well as those on the shore. City Council has offered to make a financial contribution towards the running costs of these toilets but they are looking to the parish council to take over the full running of the toilets as well as the up-keep of the buildings. Obviously this is not good news for the toilets on the shore that have already been closed for two years as they are in such a bad condition, but the parish council is looking at all options to try and keep these toilets open.

The bowling greens continue to be maintained to a high standard under the scrutiny of the Bowling Greens Committee and Alan Swindlehurst, the greensman, was thanked for his excellent work. The chairman took this opportunity to thank Mrs Pollitt for printing the permits this year. Permits this year are: £33 for use with bowling in league matches and £22 for social permits. Both these permits allow play both winter and summer and can be purchased from Sands News. Single sessions have increased to £3 but only for the summer season, winter play is by permit only at a cost of £14. The owners of Sands News were thanked for their support in selling all the permits and to Councillor Patrick who organises it.

Thwaite Brow Woods is a project run by volunteers to maintain the woodland and thanks were given to all concerned.

Finally, the chairman thanked Geoff Forrest who has worked tirelessly for the community centre over the passed years who is retiring from the committee this year and asked for a volunteer to take over the role as Treasurer.

The Chairman then declared the meeting open for any questions or comments:

Joyce Bond (Broadlands Drive) commented on the fact that the bus stop is far away from the actual bus shelter at the junction with Slyne Road / A6. The chairman responded saying that the land the shelter sits on does not belong to the parish council and the County Council, in their wisdom, moved the bus stop away from the shelter some time ago. However, the parish council will ask the question of the County Council.

Geoff Forrest (Broadlands Drive) suggested in relation to the above that Lancashire County Council monitor the traffic by the new junction lay-out.

M. Coates (The Nook) asked whether or not the cones, placed outside the school to stop parking will be put back once school is open as Kellet Lane has been used more with the recent roadworks on the A6. There is a meeting at school on the 23 rd of April 2010 with representatives from County Council to try and find a long-term answer to the problem.

Hilary Warwick (Monkswell Avenue) asked for dog fouling signs to be placed along the Monkswell footpath.

Mrs Ingram (St Michael's Lane) thanked the parish council for resolving the issue of the overflowing gully which was reported last year, but now reports of a further area. She also took the opportunity to thank the parish council for the work done at Monkswell.

When asked about the vacant land behind the Far Pavilion, the Chairman explained that the house was bought with the land but then sold the house without the land. A planning application to build a live/work unit was approved and Cllr Budden will make further enquiries within City Council.

Clive Gregory (Main Road) expressed his concern at losing the notice board once the shelter in the village has been demolished. Cllr Budden assured him a notice board will be re-instated, hopefully on the same site.

Mr Gregory also reported that cars are being driven onto the picnic area as the gate to the picnic area is unlocked. Cllr Budden explained that in the last three weeks, two combination locks had been purchased complete with chains which have been completely removed. It was therefore suggested a smaller opening may be the answer however that would inconvenience the mowing of the grass.

Colin Bowker (Main Road) expressed his outrage at the needless killing of the Canada goose which has roosted on the canal for the past 3½ years by a policeman. Mr Modley who reported the goose to the police because of its aggressive behavior was under the impression the goose would be re-homed and in no way wanted the goose killed. The parish council will contact the police for an explanation into why this incident was handled in such a way.

Dorothy Carruthers (Broadlands Drive) asked the parish council's view as to why green fields are being supported for housing. The chairman explained that the parish council does not have a view as it does not have a planning policy as in the case of the City Council and County Council that does. He explained the allocation of new build to which Mrs Carruthers asked whether an application has been received for Coastal Road. The chairman understood an application was imminent but had no further information.

John Sparks (Mill Lane) informed the meeting that he retired from the First Responder Group on the 31 st of March and the group was looking for a volunteer to assist with the administration of the unit.

Mr Richardson (Merefell Road) reported the poor state of Mill Lane by The Chestnuts and he was informed resurfacing works have been scheduled in the 2010 – 2011 budget of county highways.

Dorothy Carruthers (Broadlands Drive) asked about a street clean programme. The chairman explained that last year the City Council introduced a programme of deep clean and works were carried out on Bye-Pass Road. This year, he and Cllr Val Histed, have requested a deep clean to be carried out along the A6 from Greenlands to Whin Grove via the village street and both he and Cllr Histed will monitor the clean to ensure the work is carried out.

Hilary Warwick (Monkswell Avenue) reported a tree overhanging on the Monkswell footpath which Cllr Budden will inspect.

Alan Hough (Main Road) questioned the closure of the toilets as at least 20 people a day use them. Cllr Budden explained the costings as the City Council have offered a 50% contribution which, after the overhead running costs are taken out, leaves only £3000 for cleaning etc which is insufficient. Therefore the parish council would need to contribute at least a further £3000 a matter which is under discussion at the moment. There is also the matter of a planning application which has been granted for building houses on the current site of the toilets provided toilet facilities are relocated further along the road. Geoff Forrest suggested the parish council run the toilets for a year. It was also suggested that the disabled toilet be changed to a public toilet with a charge.

With no more questions forthcoming, the Chairman closed the meeting. He thanked everyone for their support, their comments which were very constructive, and for attending that evening. He thanked the ladies of the WI for serving refreshments.

12 th APRIL 2010

Present: Councillor K Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , L. Leak, B Patrick, D Rodwell, W Stockdale

PCSO Dawes.

PACT (Police and Communities – PCSO Dawes reported on the only anti-social behaviour incident where a problem occurred on a Stagecoach bus and the offender alighted at Bolton-le-Sands. There were four incidents recorded of vehicle nuisance with quad bike riders on the shore. There were a total of seven crimes recorded, attempted burglary on a building that was not a dwelling, two criminal damage incidents to vehicles (one detected), 2 incidents of shop-lifting (both detected), and two thefts from vehicles (one was unlocked at the time).

A ‘closure order' on a property in Church Brow Close has been made and will remain closed for the next three months.

Cllr Patrick recorded his concern for children playing on Sunnybank Road and asked for a ‘Go Slow' sign to be placed on the bend to protect children from on-coming vehicles. It was also reported that two sets of combination locks and chains have been removed from the gate at the picnic area.

 Apologies – Cllrs Craddock and Pollitt (both with illness).

Mrs Pollitt wrote to the Council on behalf of her husband, Cllr Cyril Pollitt, explaining that he is undergoing a period of illness at the moment and is unable to fulfil his duties on the parish council. In view of the fact that he cannot attend a meeting before May, it was requested that his membership be suspended until he is able to start re-attending council meetings. Councillor Pollitt has worked tirelessly on behalf of the parish council and the village and therefore the parish council unanimously agreed to use S85 of the Local Government Act 1972 to approve this dispensation thereby giving Cllr Pollitt leave for a further six months to qualify as a councillor.

Minutes – Minutes of the meeting held on 1 st March 2010 were distributed prior to the meeting. After slight amendment Cllr. Rodwell proposed acceptance as a true record of that meeting – seconded Cllr. Patrick – carried.

6313 Environmental Matters

Parish Lengthsman's Report – Mike Ashton reported:

•  the works to the bus shelter roof have now been completed,

•  Repair work has commenced on the seats in the Pinfold.

•  Repair works at the bowling greens were carried out and hedging plants planted. On Easter Sunday, the lock on the bowling pavilion was changed

•  The memorial seat for Alan Whiteside was sited at the hollows. A service of dedication will take place on 2 nd May.

•  Grass cutting has started in the village and is obviously on-going

Mike asked the council if it had objection to him being empowered to issue fixed penalty tickets for dog fouling. If the council agrees, he will be empowered in all his parishes. Training is provided free of charge by City Council possibly taking place within the next three months. The parish council had no objection to this and suggested he purchased some black bags for the purpose.

Play Area – a report was received from City Council which will be forwarded onto Mike for his attention. Cllr Budden explained that the City Council is looking at playgrounds in the district and possibly closing those which are not fit for purpose. It is understood that the play area in Church Brow may be considered for closure.

Thwaite Brow Woods – Cllr Budden reported on a conversation he had with Steve Edwards regarding a piece of land adjacent to the woods and it was suggested a planting scheme should be considered with native species, a project that could be undertaken using the volunteers from the Thwaite Brow Wood Conservation Group and local school children. This would take place in the Autumn and the parish council were in agreement in principle subject to costings.

Tennis Courts – A request for new nets was received from the tennis club and concern for the surface was noted. It was confirmed that Lancaster City Council had previously inspected the surface and felt that the courts were serviceable, however arrangements would be made for the lengthsman to clear them using a blower. In the meantime, the parish council asked for a costing on the nets

6314 Detern Lane – nothing to report.

 6315 Bus Shelter, Main Road – nothing to report

 6316 Rural Toilets – matter deferred

 6317 Insurance Claim – In hand with the insurance company. It was agreed that the parish council would re-imburse the community centre with £400 to cover the extra gas/electricity/water used as a result of the flood.

6318 Land adjoining A6 – The clerk was directed to write to all the residents opposite the land in question, explaining its position and requesting their comments for the May meeting.

 6319 Parish Assembly 2010 – Arrangements are in hand for the Assembly on 15 th April 2010. Unfortunately the scouts were unable to deliver the leaflets this year but cheques were drawn as donations to the WI (£35) and BLS school (£70) for their continued support in assisting the parish council with the Assembly.

 6320 Reports by Members – none

 6321 Correspondence

 Carnforth and District Market – requested permission to site a mobile wet fishmonger van on the car park at a time when the market was running for which permission was granted.

Rating for the Sports Ground, Bowling Green and Pavilions – the clerk reported her on-going appeal on the increase in business rates as the football pitch and small shelter have now been included and rates are payable.

6322 Accounts Payable

Councillor Patrick proposed that the following accounts be paid. Seconded by Councillor Archer - carried.

Payee / Description Amount Cheque No.

P. Bradley (Clerk's salary + petty cash) £526.80 701572

Inland Revenue £54.57 701573

Glasdon (seat) £479.08 701574

STRI £178.25 701575

TP (building materials) £209.18 701576

A Swindlehurst (greensman) £200.00 701577

Lancashire County Council (rent) £7.00 701578

BLS Village Hall (flood) £400.00 701579

BLS School (donation) £70.00 701580

WI (donation) £35.00 701581

Lancaster City Council (rates) £84.61 701582

T & C Planning:

 Application No. 10/00176/FUL

Proposal: Erection of a garage, kitchen and lounge extension

Site Address: 35 Hawthorn Road , Bolton-le-Sands

Comment: The amendments are an improvement, however it was not felt they went far enough.

Application No. 10/00186/FUL

Proposal: Erection of a first floor extension over existing garage

Site Address: 6 Acorn Meadow, Bolton-le-Sands

Comment: No adverse comment however, comments from neighbouring properties should be taken into consideration.

Application No. 10/00232/FUL

Proposal: Erection of an extension to the side and rear

Site Address: 8 St Michael's Lane, Bolton-le-Sands

Comment: No adverse comment

Application No. 10/00261/FUL

Proposal: Erection of two stables and tack room for private use

Site Address: Mill View Farm, Mill Lane , Bolton-le-Sands

Comment: No objection to the proposal but comments from neighbouring properties should be taken into consideration.

Application No. 10/00277/CU

Proposal: Change of use of existing agricultural building to provide site reception, site manager's domestic accommodation and facilities for staff working outdoors

Site Address: Caravan Site, Detron Gate Farm, Detern Lane , Bolton-le-Sands

Comment: No objection

Application No. 10/00291/VCN

Proposal: Variation of condition to extend caravan park holiday season to 22 nd December – 7 th November

Site Address: Bay View Holiday Park , Bolton-le-Sands

Comment: No objection

FEBRUARY 2010

Present: Councillor J Budden (in the Chair)

Councillors: J Bailey, L. Leak, B Patrick, D Rodwell.

PCSO Dawes. PC Linda Head,

PACT (Police and Communities Together PCSO Dawes reported that there has been only 1 incident of anti-social behaviour. Comparison for the same period in 2009 was 0. Total number of crimes recorded since the January meeting were 3: assault (disagreement between 2 people), theft of propane bottles from Morecambe Lodge Caravan Park and damage to a Wendy House at Playgroup.

 Apologies – Cllrs Archer (holiday), Bell (personal), Craddock (hospital), Pollitt (hospital).

Minutes – Minutes of the meeting held on 4 th January 2010 were distributed prior to the meeting. Cllr. Rodwell proposed acceptance as a true record of that meeting – seconded Cllr. Patrick – carried.

6290 Environmental Matters

Parish Lengthsman's Report – Mike Ashton, Parish Lengthsman, reported on his workload for January where he assisted in the removal of the Christmas tree and the leak which occurred in the sports pavilion. More typically he filed down and made safe a stile that had been damaged by a hedge cutter near Tarn Cottages, repaired burst pipes in the bowling pavilion, and garage, litter picked around the village including the entire length of Main Street . The large thorn trees next to the bus shelter on the A6 adjacent to the phone box were taken down and burnt with the assistance of Cllr Budden who also assisted him with attempting to trace why water is running on the surface of the football pitch after heavy rain. A hole was dug in the depression in the ground that is appearing at the far side of the pitch. Extending this hole with trenches from either side of the hole located the land drains. These are very close to the surface and may have been damaged by the machinery that is used to tend the pitch. Some repairs were made and the holes filled in. The CCTV cameras were found to have been tampered with and the cameras were viewed showing two boys throwing footballs at them. The Police have viewed the footage and again with Cllr Budden's help the cameras were reset.

Street Pride – Cllr Budden has been contacted by Lancaster City Council to nominate streets within the village to receive a ‘deep clean' in 2010. After discussion it was agreed that By-Pass Road east side should be considered. Cllr Budden will liaise with the City Council on this matter and report any others he considers needs attention.

6291Coastal Protection – The Clerk received an e-mail from Ian Gold of the Environment Agency confirming that he noted the concerns raised by the council at its last meeting, and encouraged the clerk to make formal written response to the Shoreline Management Plan consultation which she has done. Cllr Budden also recorded a letter he has received from Mr & Mrs Holmes of Grange View supporting the concerns of the parish council of the erosion of the shore at Red Bank.

6292 Detern Lane – nothing to report.

 6293 Bus Service and Bus Shelter, Main Road – Unfortunately, despite the efforts by this parish council with the assistance of Geraldine Smith MP and other agencies, Stagecoach will not consider re-routing any bus service back through the village. Members were very disappointed with this decision but felt there was little more it could do to change things. In view of this decision, the clerk will continue in her efforts to get the concrete shelter removed under the County Council's scheme and a shelter replaced elsewhere in the village.

 6294 Rural Toilets – Discussions are still on-going with Lancaster City Council however it is understood they have made the decision to close these toilets at the end of March. Members are concerned about the toilets in the village as they are well used and necessary to the visiting public. However, Lancaster City Council has only made reference to certain financial assistance they may make available to parish councils and nothing has been formally agreed. Therefore it is felt this parish council is unable to take this matter further at this particular moment in time.

 6295 Parish Assembly 2010 – It was confirmed that the Parish Assembly will be held in the Community Centre on 15 th of April 2010.

6296 Insurance Claim – During the very cold weather experienced over the past few weeks, a pipe burst in several places in the sports pavilion bringing the ceiling down. A claim has been made on the insurance company and Jackson 's has given a report on a suggested schedule of works to carry out the necessary repairs.

 6297 Grounds Maintenance – A quote for grounds maintenance for 1 st April 2010 to 31 st March 2011 was received from Paul Cocker of City Council Direct Services which was accepted. The Clerk reported that from checking the various time sheets in 2009, this parish council will receive a credit on various works not completed. One main area was the mowing at St. Michael's Close. It appeared residents had in fact stopped the City Council from mowing this land and this caused concern to the clerk for future mowing. Cllr Patrick will speak with a resident there on the matter.

6298 Reports by Members –

Cllr Leak and Cllr Budden attended a meeting at the Town Hall with other parish councils to discuss the matter of ‘double taxation'. There is a lot of ‘ill-feeling' in many parishes as parish councils are paying for services provided freely by Lancaster City Council within the city district. These discussions are on-going and both councillors felt the meeting worthwhile.

Sports Pavilion – Funds are stable but concern was raised about the state of the tennis pavilion and the clerk was directed to write to the secretary to request the area be kept in a tidy condition.

Lancashire Local – Cllr Patrick attended a meeting that discussed special capital maintenance works and reported that various re-surfacing works will take place in 2011-2012 including Mill Lane .

Bowling Greens Management Committee – will be meeting on Wednesday February 10 th to discuss the greens and permit costs for 2010. STRI will be invited to inspect the greens in March with special attention to the top green for improvement.

6299 Correspondence

Salt/Grit Bin – several letters asking the parish council to consider placing a salt bin on the car park adjacent to the Community Centre had been received however the parish council felt that the Community Centre should provide this facility for its users.

6300 Budget 2010 – 2011 – Budget figures were confirmed for the forthcoming financial year resulting in a 0% increase for the third year running. A Precept of £32,847 will be requested through Lancaster City Council.

6301 Accounts Payable

Councillor Bailey proposed that the following accounts be paid. Seconded by Councillor Leak - carried.

Payee / Description Amount Cheque No.

Red Bank Farm (donation) £2000.00 701550 (held over for further discussion)

Bowling Club (sponsorship) £100.00 701551

Mike Ashton (Lengthsman x 4 parishes) £827.74 701552

P. Bradley (Clerk's salary + petty cash) £528.72 701553

Inland Revenue £54.57 701554

E & M A Burrow (hedgecutting) £80.80 701555

Taylor 's Choice (green materials) £783.00 701556

A Swindlehurst (Greensman) £200.00 701557

Ardus (web hosting) £89.30 701558

Lancaster City Council (maintenance) £517.66 701559

The Insurance Centre (sports pavilion) £72.96 701560

 T & C Planning:

Application No. 09/01182/FUL

Proposal: Erection of a first floor extension and replacement garage

Site Address: 11a Slyne Road , Bolton-le-Sands

Comment: No adverse comment.

Application No. 10/00006/FUL

Proposal: Demolition of existing attached garage, erection of side extension, conservatory to the rear, construction of dormer and detached garage.

Site Address: 4 Claylands Drive , Bolton-le-Sands

Comment: No adverse comment.

January 2010

 Present: Councillor J Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , M. Craddock, L. Leak, B Patrick, D Rodwell, W Stockdale .

PCSO Dawes. PC Linda Head, Ian Gold (Environmental Agency) Ged McAllister ( Lancaster City Council.)

Prior to the Ordinary Meeting, Ged McAllister and Ian Gold were invited to give a presentation on the Coastal Protection and the Shoreline Management Plan which was the subject of a public consultation recently held in the Lancaster House Hotel to which Cllr Craddock and the clerk attended.

Mr McAllister explained the four policies within the Plan, “Hold the Line”, “No Active Intervention”, “Managed Re-alignment” and “Advance the line” (the latter is not applicable in our coastline). The aim of the plan is to promote sustainable management policies for a coastline into the 22 nd century and to identify the best way to manage our coast over a long period of time taking into consideration the social, environmental and economic effects of different ways of protecting communities and land against coastal flooding and erosion. The Plan was fully explained by Mr McAllister which is still at the consultation stage that ends on the 14 th of February 2010. All the documents can be viewed on-line on www.mycoastline.org . Comments can be made on-line and council was assured that every comment will be considered.

Questions were raised the main of which was funding. It was confirmed that areas within the “no active intervention” band, no funding will be available to protect these areas as it will not fit the criteria required from outside funding. Concern was highlighted that the area around Morecambe Lodge is not protected and therefore flooding could arise at this point pushing the water across the fields and creating a problem to the rear of the properties on The Shore. These properties are currently protected from the sea to the front by way of a sea defence embankment. Cllr Craddock therefore asked for consideration to be given to some form of rock armour to stop this event happening and thereby safeguarding the sea defence already in place. Mr Gold took on board these concerns and confirmed that the Environment Agency is looking at a 200 year storm with a high tide of 7.1m. Mr Gold can be reached by e-mail ( ian.gold@environmentagency.gov.uk ) if councillors have any further concerns.

PACT (Police and Communities Together PC Linda Head introduced herself as the temporary replacement for PC Dave Lowe who is on long-term sick leave at the moment and possibly retiring this year. She is presently the Neighbourhood Police Officer for Bolton-le-Sands and Slyne and can be contacted on 01524 596522 where a voice message can be left, or Carnforth.npt@lancashire.pnn.police.uk by e-mail. PCSO Dawes reported that there have been 2 incidents of vehicle nuisance and 4 incidents of rowdy behaviour reported for the month of December. Comparison for the same period in 2008 was 2 incidents of vehicle nuisance and 2 of rowdy behaviour. Total number of crimes recorded since the December meeting were 9, 3 incidents involving alcohol, assault with a snowball, a young lad was punched for no apparent reason, 2 criminal damages (undetected) and 2 of dishonestly obtaining the use of a taxi service. Comparison figures for the same period last year were 8.

Councillor Budden reported a telephone message left advising him that the toys on the corner of Whitendale Drive had been removed. It was confirmed that the parish council had no knowledge of this. Cllr Budden had tried on several occasions to telephone the family to assure them of this without success. The police were aware of this and they too had tried to reach the family without success but will continue to do so.

It was also reported that there is an on-going problem with toys being taken out of the sheds at Pre-School.

Apologies – Cllr Pollitt.

Minutes – Minutes of the meeting held on 7 th December 2009 were distributed prior to the meeting. Cllr. Bell proposed acceptance – seconded Cllr. Craddock – carried.

6278 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton, Lengthsman for this parish wished everyone a “happy new year” as it is the first meeting of 2010. The weather has been exceedingly bad with the ground going from being waterlogged to frozen solid burying it under several centimetres of snow. However, before Christmas he did manage to clear the path up to the school, removing tons of leaves and soil. The ivy will be cut back at a later date. The large laurel bush at the entrance to the bowling green was cut down and removed. Between Christmas and the New Year, he tidied up the canal banking below the car parks where litter was removed and some trees at the far end lowered thus retaining the view from the greens. The bus stop at the south of the village was also tidied with the thorns being cut back from around the bench and a bench timber was replaced with further repairs to be carried out at a later date. There are some large thorn branches around the bus stop shelter itself which need to be removed and the council agreed for Mike to clear them in the interests of safety for the users of the shelter. However, the clerk was directed to speak with County Highways yet again regarding the state of the hedges along Slyne Road and Cllr Bell agreed to meet with their representative.

Estates Department – The Clerk was directed to write to the Estates Department of Lancaster City Council to ascertain whose responsibility it is to cut the hedge and how the land adjacent to Shady Lane and the A6 is tenanted.

6278 Christmas Tree – The Christmas tree was a success for another year. It was agreed that a donation of £50.00 be made to the Abbeyfield Home for allowing it to be sited on their forecourt and to cover the cost of the electricity used.

6279 Safer Routes to School – John Lane, Chair of Governors, wrote to the Chairman of this parish council requesting permission to extend the existing pathway past the scout pavilion through to school suitable for pedestrians, prams and bicycles but not cars. Discussion took place but it was felt that this particular route would prove unsafe for other users of the playing field especially the football pitch and therefore the council will not support any changes to the route. It was therefore suggested that the current footpath running west side of the tennis courts could be upgraded and widened. Cllr Stockdale therefore proposed that the parish council has no objection for the school to improve this footpath making it as wide as they wish but that the school carry out this work at their expense and that they maintain it at all times. This proposal was seconded by Cllr Craddock who suggested that before works are carried out, plans be submitted to the council for their approval.

6280Coastal Protection – Cllr Craddock reported on the evening presentation at the Lancaster House Hotel and felt that the presentation made this evening was worthwhile. It had been discussed and suggested by various councils on the previous evening that a further public meeting should be set up inviting members of the press, MP's, prospective MP's as well as parish councils to discuss this matter further and the Civic Hall in Carnforth had been offered. Pat had been asked to assist in the co-ordination of a meeting and this council supported it.

6281 Detern Lane – The Clerk once again e-mailed County Highways on the matter but has received no response.

 6282 Bus Service and Bus Shelter, Main Road – Geraldine Smith MP has written to Ged Fitzgerald, Chief Executive of Lancashire County Council as well as Lord Adonis, Secretary of State at the Department of Transport regarding the bus service and awaits a response. A request for the removal of the existing shelter and a replacement opposite the Royal Hotel has also been made to Lancashire County Council under the bus shelter grant scheme.

 6283 Budget 2010/2011 – The figures were put to Council but in view of the fact that a meeting of the Task Group within City Council is scheduled for next week where the rural toilets and other financial matters may be discussed and the fact that the precept figures do not have to be with City Council until the 12 th of February, it was agreed this matter could be deferred until the next meeting. Councillors were urged to attend the Task Group meeting in support of parish councils.

 6284 Rural Toilets – A letter was received from City Council (Direct) Services advising clerks that at the City Council meeting on December 8 it was decided the toilets located at Sunderland Point, Cockerham, Silverdale, Warton, Bolton-le-Sands, Hest Bank and Heysham Village be closed by the City Council on 31 st March 2010. However, should parish councils wish to keep them open, Cabinet have made provision for the possible transfer of these toilets to parish / town and neighbourhood councils along with an up to 50% contribution to current revenue costs. The clerk asked for further clarification of costings and was advised that the annual revenue costs incurred by the City Council in maintaining the toilets in the village are estimated at £11,900. The toilets on the shore at Red Bank however are closed due to the fact that they are in a state of structural disrepair and exact running costs were not available. It was further confirmed that the City Council would only contribute to the on-going revenue costs for these toilets as opposed to the initial refurbishment costs. Obviously discussions are on-going and in the absence of actual figures and the format to be agreed with the City Council this parish council is, at the present time, unable to take it to the next stage.

6285 Road Closure – Pasture Lane – The Clerk reported that she received, before Christmas, a notification from Lancashire County Council that it was their intention to close the road from the junction of Pasture Lane with Shore Road for two weeks from the 11 th of January 2010 to enable Enterprise to lay an electricity cable for Network Rail along the road. She and Councillor Craddock tried to discuss this closure with the relevant authorities without success as this will cause disruption to the residents, farmers and businesses on The Shore. However, a site meeting has been arranged for Wednesday 6 th January with a representative of Lancashire County Council and the contractors to which residents will be invited, to hopefully find a solution to the problems this road closure will create for people going to work and school as the barrier at the level crossing can close the road for anything up to 40 minutes and has been known to fail on occasions. The clerk will attend to represent the parish council.

 6286 Parish Assembly 2010 – The 15 th of April 2010 was put forward to hold the Parish Assembly. The Clerk will ascertain whether or not the Community Centre will be available that evening.

6287 Reports by Members – Mike Rigby Trophy – The Chairman has been approached to ask whether or not the parish council would sponsor this particular bowling match that is held each year as it raises money for Mencap. This competition has raised over £1500 for that charity, the match is very well attended and enjoyed by many people. The parish council agreed a three year funding deal of £100 per year to sponsor this event.

6288 Correspondence

Grange View Amenity Field – A letter of thanks was received from Mr Ian Birnie, a resident on Grange View, for the amenity field being tidied up and restored to how it was.

Community Centre Management Committee – A request was made in respect of a grit bin to be placed on the car park adjacent to the Community Centre. The clerk has, in the meantime, requested advice from Lancashire County Council as regards to the legalities of placing a bin there together with costings for purchasing one and the supply of salt and whether the County Council would consider supplying one in that location and awaits their response. However, the parish council felt that it was not its responsibility to place a salt bin there.

Road surfacing at Red Bank – A request was made by Red Bank Farm for a contribution towards the resurfacing of the road leading from The Shore to the council owned car park. At this point Cllr Archer declared an interest and left the room. It was accepted that the private road is used by vehicles parking at the shore and therefore Cllr Craddock proposed a contribution of £2000.00 towards the cost of the resurfacing works. Seconded by Cllr Stockdale - carried.

6289 Accounts Payable

Councillor Bailey proposed that the following accounts be paid. Seconded by Councillor Bell - carried.

Payee / Description Amount Cheque No.

P. Bradley (Clerk's salary + petty cash) £527.03 701541

Inland Revenue £44.61 701542

BSS (stationery) £8.25 701543

A Swindlehurst (Greensman) £200.00 701544

The Insurance Centre (sports pavilion) £867.47 701545

Friends of Bolton Lodge £50.00 701546

Society of Local Clerks (subscription) £95.00 701547

Mike Ashton (Lengthsman x 4 parishes) £759.00 701548

BLS Fr. Grammar School (rent) £56.25 701549

 T & C Planning:

Application No. 09/01108/FUL

Proposal: Erection of a garage, kitchen and lounge extension

Site Address: 35 Hawthorn Road , Bolton-le-Sands

Comment: No adverse comment.

Application No. 09/01202/FUL

Proposal: Erection of a single storey extension to side and rear

Site Address: 22 Broadlands Drive , Bolton-le-Sands

Comment: No adverse comment.

Application No. 09/01248/FUL

Proposal: Erection of a conservatory to the rear

Site Address: 4 Cherry Tree Close, Bolton-le-Sands

Comment: No adverse comment.

December 2009

 Present: Councillor J Budden (in the Chair)

Councillors: T Bell , M. Craddock, L. Leak, B Patrick, W Stockdale .

PCSO Dawes.

PACT (Police and Communities Together PCSO Dawes reported that there have been no incidents of vehicle nuisance or rowdy behaviour reported for the month of November, although only 4 crimes were recorded: 2 thefts and 2 of criminal damage. A drugs raid was made at a house in the village and the police are looking at a prosecution, hopefully through the Crown Court. Councillors were notified of an arranged orienteering event at Slyne Lodge later in the week. The Clerk produced a letter she had received from a resident of Mount Pleasant Lane that had been delivered to each household there and gave a copy to the police. The anonymous letter from a resident on Main Road complained about shots being fired in Thwaite Brow Woods on Sunday November 15 th . The police will monitor the situation.

Apologies – Parish Councillors: Archer, Bailey, Pollitt and Rodwell and County Cllr Fishwick

Minutes – Minutes of the meeting held on 2 nd November 2009 were distributed prior to the meeting. Cllr. Stockdale proposed acceptance – seconded Cllr. Bell – carried

6255 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton, Lengthsman for this parish, reported:

•  Clearing works to the War Memorial have been carried out as well as the bus shelter adjacent.

•  Clearing works to the Pinfold have been carried out including cutting back the ivy. The residents of the house behind the Pinfold were consulted before the ivy was cut back. The roots are on their side of the wall and in future the ivy will be kept cut back to the wall but left growing above it slightly. The timbers on the large bench seats are going rotten and it was agreed that these must be replaced.

•  The car park at the bowling green was given a good tidy out and the ivy was pulled off the wall just over the bridge from the Old Boy's School which was damaging the wall.

•  Assistance was given to erect the Christmas tree.

•  He has spent a fair amount of time viewing the CCTV as suspicious cars and criminal damage to property belonging to pre-school is being investigated.

•  Flooding along the footpath by the tennis courts is being caused by the hard surfaced areas within the school grounds causing the water to drain onto this path. Mike suggested a cut off drain and soak away needs to be installed on their land. Cllr Bell explained that the access to school is the subject of discussion with County Council Engineers and it was agreed to defer this matter until further information is to hand.

•  The lock-up garage is constantly being flooded caused by the gully drain in front of the door being blocked by roots. Mike suggested a cut-off drain put across the threshold of the main door and a drain to the canal side of the wall. He believes the cost for materials will be approximately £60. Councillors accepted that this work needs to be carried out and the hours put against the Lengthsman Scheme.

Annual Christmas tree – It was confirmed that this has now been erected in front of Bolton Lodge and will be lit from 3.00pm until midnight. 50 new lamps were purchased from City Contract Services. The tree will be taken down during the first week of January 2010.

Broadlands – Complaints had been received regarding hedges encroaching onto the pavement on Slyne Road , Bye-Pass Road and Shady Lane . County Highways will be informed.

6269 Coastal Protection – Ged McAllister will be invited to the January meeting.

6270 Toilets on The Shore – Cllr Budden reported on his discussions with fellow councillor John Barrie who confirmed that the decision was made to keep rural toilets open but because of the condition of the ones on the shore at Red Bank with insufficient funds to re-instate them they have remained closed. The matter will be discussed again at a later date within City Council.

6271 Detern Lane – Nothing to report.

6272 Bus Service and Bus Shelter Main Road – The Clerk has written to both County Councillor Fishwick and Geraldine Smith MP and awaits their response. In the meantime the offer from County Council still stands to demolish the concrete shelter on Main Road and substitute another one in the village on the bus route through the grant scheme. Cllr Budden did not wish to lose this grant aid and therefore proposed the bus shelter be replaced opposite the Royal Hotel as well as have the concrete one in the village demolished.

6273 Budget 2010 – 2011 Preliminary figures on the budget precept have been discussed. It is hoped there will be a nil % increase this time and the Clerk will finalise figures once the tax base rate has been received from City Council.

6274 Land Adjacent A6 – The Clerk referred to a copy of a letter she had received addressed to Geraldine Smith MP from David Hall at Lancaster City Council where it states “ the land is now owned by the City Council ”. Cllr Budden discussed this with David Hall who confirmed that it should have read “the land is NOT owned by the City Council” . Therefore the matter has not been resolved and ownership of the land is still not known. It was stressed that the parish council only wanted the land to remain “ Amenity Land ” for the use of the village and for it to remain a green area. The Clerk was directed to write to the MP explaining this.

6275 Reports by Members –

Sports Pavilion – It was reported that a fire had been left on for 2 days in the Ref's Room. Cllr Budden followed this up with the football club and pointed out that the building should be cleaned and checked after each game.

Memorial Seat – Alan Whiteside – Cllr Budden reported that this long-standing resident of the village died some time ago and a collection was made at his funeral for a commemorative seat to be placed in the parish. It was agreed the money collected would be donated towards the cost of a replacement seat on The Hollows where one is in poor condition.

6276 Correspondence –

Old Free Grammar School – Ken Entwistle has resigned from the position of Chairman and all future correspondence must be addressed to the new Secretary: Mrs J Baker of No. 3 Town End, Bolton-le-Sands. A letter wishing him well for the future will be sent to Mr Entwistle.

Temporary Road Closure – St. Michael's Lane from its junction with Sunnybank Road in the north westerly direction for a distance of approximately 100m will be closed to all vehicles including cyclists from 13.00 hrs Saturday 13 th March 2010 to 15.00 hrs Sunday 14 th March 2010 or until work has been completed whichever is the sooner. Pedestrian access will be maintained at all times.

6277 Accounts Payable

Councillor Bell proposed that the following accounts should be paid. Seconded by Councillor Patrick - carried.

Payee / Description Amount Cheque No.

Lancaster City Council (tree lamps) £25.00 701534

P. Bradley (Clerk's salary + petty cash) £560.00 701535

Inland Revenue £5.94 701536

A Swindlehurst (Greensman) £200.00 701537

M Ashton £1116.50 701538

K Budden (Xmas tree) £25.00 701539

T Cowperthwaite (moving rocks at M/c Lodge c/pk) £124.20 701540

T & C Planning:

Application No. 09/01044/FUL

Proposal: Erection of a porch to the front of the property

Site Address: 24 Ash Tree Grove, Bolton-le-Sands

Comments: No adverse comment.

Application No. 09/01061/FUL

Proposal: Demolition of existing reception area and erection of new reception area.

Site Address: Far Pavilion, By-Pass Road , Bolton-le-Sands

Comments: No adverse comment.

Application No. 09/01068/FUL

Proposal: Renewable energy project comprising of 20 wind turbines.

Site Address: Land at Claughton Quarry

Comments: This parish council felt unable to comment on this application.

Application No. 09/01098/FUL

Proposal: Alterations to roof and provision of attic rooms with dormers.

Site Address: 39 Pinewood Avenue , Bolton-le-Sands

Comments: The parish council had no objection to this proposal but asked for comments made by neighbouring properties to be taken into account.

Application No. 09/01067/FUL

Proposal: Erection of an agricultural building for livestock and storage

Site Address: Detron Gate Farm, Bolton-le-Sands

Comments: The parish council had no objection to this proposal but asked for extensive screening. Clarification as to whether this is a new building or the repositioning of an existing building.

Application No. 09/01091/FUL

Proposal: Erection of porch to front and rear single storey extension incorporating rooflights.

Site Address: 32 Church Brow, Bolton-le-Sands

Comments: The parish council made no adverse comment on this proposal.

Application No. 09/01125/FUL

Proposal: Erection of a two storey dwelling on land adjacent

Site Address: 70 Slyne Road , Bolton-le-Sands

Comments: The parish council felt the proposed dwelling is over-intensive for the site and problems with vehicular access and egress could be encountered as well as insufficient turning space. Neighbours comments from properties to the rear of the site should be considered.

November 2009

Present: Councillor J Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , M. Craddock, L. Leak, C. Pollitt, D. Rodwell, W Stockdale .

PCSO Dawes. Mr. G. Forrest (Village Hall Committee).

PACT (Police and Communities Together PCSO Dawes reported that there have been 2 incidents of vehicle nuisance and 3 incidents of rowdy behaviour reported for the month of October. Other crimes recorded were: 2 burglaries, a small amount of cannabis had been found, 5 incidents of damage (4 on vehicles and 1 window) and 1 account of fraud. One male has been arrested in connection with one of the burglaries which occurred in an out-building.

Apologies – County Cllr Fishwick and Cllr Patrick (holiday).

Minutes – Minutes of the meeting held on 6 th October 2009 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Bailey – carried

6255 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton, Lengthsman for this parish, reported:

•  He met with Cllr Stockdale and the electrician appointed to improve the lighting on the car park. Keys were provided where possible and arrangements made for access where not. He spent some time clearing the pipe from the drain in front of the garage doors where roots hang directly into the pipe collecting debris and very quickly blocking it.

•  He has painted some timbers ready to repair a bench at The Hollows.

•  He collected some timber from Dallam Timber ready to erect a fence at Monkswell once he has spoken with Steve Edwards about it.

•  A heavy duty mower was hired from Barnfields which was used in 2 other parishes and therefore the cost was split between the parishes. This was used to cut the grass at Monkswell.

•  He appreciated the time given by Cllr Budden to assist him in cutting back the blackthorn at Grange View.

•  Finishing the bus shelters is next on his list as is relaying the flags at the bowling greens that were taken up when the tree was removed.

•  He mentioned the state of the rubberised tarmac safety surface under the basket swing which has worn through natural wear and tear. The clerk checked on the guarantee for this play surface and unfortunately the 12 months which was offered has now lapsed.

6256 Coastal Protection – Unfortunately Ged McAllister was unable to attend this meeting and sent his apologies. Cllr Craddock highlighted that whilst he appreciates the position of the City Council, rock armour could be placed around the headland between Red Bank and Morecambe Lodge to fight the erosion there.

6257 Toilets on The Shore – Deferred

6258 Lighting at the Car Park, Packet Lane – Cllr Stockdale reported that the lighting works have been completed with the exception of moving a sensor. He felt that the whole area is now well lit. The matter relating to the cost of the CCTV was again raised and after discussion Cllr Stockdale proposed the parish council would give the Village Hall Committee a donation towards the electricity costs of £50.00 per annum. This was seconded by Cllr Bell – carried. It was also mentioned that the Centre has 4 electricity meters, 2 of which do not relate to the Community Centre but this matter was duly deferred. Cllr Budden thanked both Cllr Stockdale and Cllr Bailey for all their efforts in organising both the CCTV and the improved lighting.

6259 Detern Lane – Nothing to report.

6260 Bus Service and Bus Shelter Main Road – Councillors were still adamant that the village should not lose its bus service and therefore the removal of the shelter remains deferred. In the meantime, the Clerk spoke with Stagecoach to see if they would be prepared to alternate the bus service through the village. Unfortunately their response was negative saying to ensure the service is consistent, to vary the route would introduce complication. Members failed to understand this as the original bus service did alternate between the village and By-Pass Road . Therefore the clerk was directed to pass this matter onto Cllr Fishwick and the local MP for their support.

6261 Allotments – At the previous meeting Cllr Patrick offered to make enquiries of the land in front of Chestnuts. In his absence the clerk reported that the owners were intending to use the land themselves and therefore allotments there could not be considered.

6262 Website – Members thanked Cllr Pollitt for his efforts on improving the Council's website and were very happy with the results. Everyone will try to encourage local clubs and businesses to advertise on it to expand the information available to both residents and visitors.

6263 Budget 2010 – 2011 Members agreed to meet at the Scout Pavilion on Monday 30 th November 2009 at 7.00 pm to consider next year's budget.

6265 Reports by Members – Village Hall Meeting – where the CCTV costs were discussed and to ask the council to provide a grit bin. The Clerk will seek advice on the legality of this.

6266 Correspondence – The Gala Committee changed the date of the 2010 Gala to Saturday 12 th June and permission was granted for the use of the playing fields.

Air Ambulance – once again requested financial support from the parish council, a matter that was deferred until the final accounts have been issued.

Lancashire County Council - wrote explaining the procedure for hedge cutting and informed the council that if owners fail to respond to the Council's request to cut back their encroaching hedge, there is a legal process that can be followed that will result in the hedge being cut. They also agreed that there is a need for more extensive engineering work to the edge of Mount Pleasant Lane than sweeping alone, and this work will be programmed.

Lancashire County Council – Cllr Fishwick reported by e-mail that the temporary traffic lights within Carnforth have now been removed and the work will be programmed in stages at some future date. She expressed her pleasure that all the officers concerned realised that the disruption, delays and fumes caused were unacceptable.

Lancashire County Council – The road across the level crossing at St. Michael's Lane had been closed without prior notification to allow repair works to the railway lines. The Clerk reported this to Lancashire County Council who responded by explaining that a request had been made by the Railtrack sub-contractor on the 9 th October. However the information on the request was very vague so the customer services centre operative requested more information about the location. The Sub-contractor did not reply and the operative did not chase it up. Consequently the information was never forwarded to the Highways Department in the Caton Office and therefore did not reach the people living near the crossing who needed the information. Apologies were given for any inconvenience and exposure to the potential for delay in access for the emergency services. An assurance was also given to ensure that this situation does not happen again.

6267 Donations – It was agreed to give a donation of £100 to the British Legion.

6268 Accounts Payable

Councillor Bailey proposed that the following accounts should be paid. Seconded by Councillor Pollitt - carried.

Payee / Description Amount Cheque No.

P. Bradley (Clerk's salary + petty cash) £564.50 701522

Inland Revenue £5.94 701523

A Swindlehurst (Greensman) £200.00 701524

Amenity 1 (bowling green materials) £503.70 701525

Lancaster City Council (grounds maintenance) £517.66 701526

Travis Perkins (materials) £46.36 701527

United Utilities (water charges) £19.52 701528

M. Ashton (Lengthsman x 4 parishes) £1441.00 701529

M. Ashton (expenses for Monkswell) £338.92 701530

JMP Electrics (lighting) £1589.58 701531

British Legion (donation) £100.00 701532

Village Hall Committee (donation) £50.00 701533

 T & C Planning:

Application No. 09/01040/FUL

Proposal: Erection of a single storey lean-to extension to side.

Site Address: 42 Sunnybank Road , Bolton-le-Sands

Comments: No adverse comment

Application No. 09/01003/FUL

Proposal: Creation of 5 additional car parking spaces

Site Address: 119 Main Road , Bolton-le-Sands.

Comments: Planning permission was granted for the erection of 14 apartments exclusively for the over 55's. The requirement for parking for such a development as laid down by Lancashire County Council is 50% therefore only 7 parking places are required. The parish council can see no reason why additional parking places are necessary and therefore insists that if and when the 14 units are built, only 7 parking places are allocated. On the grounds of road safety, the clerk referred to a letter sent by Lancashire County Council who considered that the new access is sub-standard therefore to allow further usage of the access would be hazardous not only for the users of Main Road but for the residents and visitors as well and asked if the Planning Department was mindful of granting permission for this additional parking and an accident were to occur at this access when Lancaster City Council is fully aware that the access is sub-standard would there be recourse to take legal action against the council by the injured parties?

October 2009

Present: Councillor K. Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , L. Leak, B Patrick, C. Pollitt, D. Rodwell, W Stockdale .

PC Lowe, 4 L.G. Electors.

PACT (Police and Communities Together PC Lowe reported on the 4 crimes recorded for September: burglary on Ancliffe Lane (this was during the day), Pre-School was attacked on two separate occasions where windows were broken and a wooden train stolen and subsequently set on fire and a car was ‘run over' by foot. Three months comparison: 18 recorded for 2009 – 23 in 2008. Anti-social behaviour – there have been 5 recorded incidents: 2 vehicle nuisance and 3 rowdy behaviour.

PC Lowe was made aware of the dangers facing young people playing around on bikes along Sunnybank Road and a ‘slow' sign was requested. It was also reported that a large congregation of young people have been seen in the car park by the bowling greens.

Local Government Electors were given the opportunity to speak before the meeting commenced. A complaint regarding the lack of mowing of land at Monkswell Drive was made, to which the chairman assured the matter would be dealt with without further delay.

The Chairman opened the parish council meeting with a special warm welcome to Cllr Leak who joined the parish council this evening.

Apologies – Cllr. Mike Craddock, City Cllr Histed, County Cllr Fishwick.

Minutes – Minutes of the meeting held on 7 th September 2009 were distributed prior to the meeting. Cllr. Rodwell proposed acceptance – seconded Cllr. Bailey – carried

6241 Environmental Matters

Parish Lengthsman Scheme –

• The car park at the Old Boy's School was tidied including the road side and ivy on the walls.
• Several hours were spent on the land on Monkswell including the removal of dead wood from a tree and doing preparatory works in order that the local volunteers could work effectively on the Saturday morning and he was pleased to report that the day was a success with around a dozen people turning up to help.
• He admitted that the land at Monkswell Drive had been missed this year but he has made a start on getting it back under control.
• Cllr Budden was thanked for his help and support over the past month, helping Mike with various jobs around the village including the removal of the tree at the bowling greens as well as all the works carried out at Monkswell. Steve Edwards was also thanked as he has been a source of great help and support.
• The hooks were removed from the replacement goal post cross bar. The resulting bare metal was painted and the cross bar of the school end goal was replaced after it had been bent badly.
• One side of the bowling green hedge has been cut with the other side to follow shortly.
• Grass cutting has continued during the month.

Lock at the Bowling Pavilion – Cllr Patrick reported that only 70 new keys were required.

Eden Grove Footpath – requires tidying. The Clerk will ask Mike whether this is a County Highways or Public Rights of Way work.

Trees along Mount Pleasant Lane – The Clerk was asked to remind Mr Towers of their dangerous state.

Horse Fouling along the canal towpath – A complaint had been made regarding horses fouling on the pedestrian walkway. It was confirmed that it is not a requirement for riders to remove this, but it was considered by the Lancashire Bridleways that this was behaviour was not acceptable and that the manure should be kicked to the side.

Street Lighting on Greenwood Avenue – It was reported that the new LED lighting recently installed has made the streets much darker.

6242 Coastal Protection – In the absence of Cllr Craddock, he sent a report of his conversations with Ged McAllister of Lancaster City Council who advised the parish council to take the problems to a National level where policies are formulated. Ged McAllister (Engineering Manager of Lancaster City Council Planning Services) also responded to a letter sent by the clerk following the September meeting. He explained that massive changes to the channel positions in Morecambe Bay have had an effect on the shoreline and as the channels have an impact on the storm energy which reaches the shoreline, they have been gathering as much information as possible on their historical positions and have been working with the British National Space Centre to investigate the use of satellite data to assist in the measurement of the movement as there are great difficulties in attaining aerial photographic information or carrying out surveys. As well as this work, they have been monitoring salt marsh by traditional surveys for over ten years and are aware of the changes taking place. The position as regard to carrying out work to create additional defences is frankly unlikely. The City Council has what are called permissive powers with regard to coastal defences and the mechanism for obtaining monies for carrying out coastal protection works is by applying for capital grant to the Environment Agency. Mr McAllister offered to attend a future parish council meeting to explain further and to also talk on the revision of the Shoreline Management Plan, an offer that was taken up by the parish council.

6243 Toilets on The Shore – As directed, the clerk wrote to Mr Davies asking for these toilets to be re-opened and giving him the opportunity to speak to the council on the matter. Unfortunately no response has been received.

6244 Lighting at the Car Park, Packet Lane – The upgrading works should be finished this week. The matter of the electricity used by the CCTV was raised again by the Village Hall Committee and it was suggested that Cllr Stockdale liaise with them on the matter and again a 50/50 split was put forward by the parish council.

6245 Detern Lane – The Clerk responded as directed at the September meeting but no reply has been received.

6246 Bus Service and Bus Shelter Main Road – Stagecoach responded to the parish council's request for a bus service to pass through the village by saying that they took this decision with not a little reluctance, due to declining usage of the service set against a background of increasing costs and also a net reduction in the rate of reimbursement that they receive from Lancashire Local Authorities in return for their participation in the English National Concessionary Travel Scheme. This situation has forced Stagecoach to reassess what level of service that it can realistically afford to provide in the Bolton-le-Sands area. Members considered this but still felt a level of service could be re-routed through the village in both directions.

6247 Provision of Allotments at School Croft – Members of the Horticultural Society had approached the parish council to ascertain whether an area of School Croft could be considered for use as allotments. As tenants of the land, the parish council asked the owners, the Trustees of the Old Boy's Grammar School, for their comment. However the general opinion was that it should remain an open area for the use of the entire village. These comments were passed on to the LG electors present. Several areas of land were mentioned, which would be pursued by those requiring allotments as it was not an area the parish council were in a position to organise. However, during discussions, it was suggested the land at St. Michael's was owned by Lancashire County Council, a matter that the clerk will look into.

6248 Website – Cllr Pollitt has re-vamped the website and has asked members for their comments at the November meeting. Local clubs and businesses are being invited to advertise free of charge.

6249 Remembrance Day Service – PC Lowe confirmed that arrangements are in hand for the service on 8 th November. The Chairman has also spoken with the new vicar of Holy Trinity who will conduct the service.

6250 Grange View – Cllr Bell has been in conversation with Mr Ian Birnie of Grange View regarding the state of the amenity land there and requested that the inside of the hedge be cut back to the state it was 7 years ago. Cllr Budden explained that Lancashire County Council cut the top and highway side of the hedge and works have already been arranged with a contractor to cut the inside of the hedge. Mike Ashton, parish lengthsman, will liaise with the contractor to reach as near to the hedge as possible after which Mike will strim to finish off and then tidy up afterwards.

6251 Reports by Members - none

6252 Correspondence – An anonymous letter requesting quieter fireworks was passed to the Bonfire Committee for consideration.

6253 End of Year Accounts 2009 – BDO Stoy Hayward LLP have completed the audit for the year ended 31 st March 2009 and the annual return was presented and approved by the parish council. The issue arising from the audit suggested that the Fidelity Guarantee be re-assessed a matter that will be looked at when the insurances and budget are considered.

6254 Accounts Payable

Councillor Pollitt proposed that the following accounts should be paid. Seconded by Councillor Patrick - carried.

Payee / Description Amount Cheque No.

Supaskips (Monkswell) £178.25 701511

P. Bradley (Clerk's salary + petty cash) £565.48 701512

Inland Revenue £5.94 701513

A Swindlehurst (Greensman) £200.00 701514

M. Ashton (Lengthsman x 4 parishes) £1078.00 701515

Allianz (insurance for barriers) £28.67 701516

BDO Stoy Hayward (audit fee) £327.75 701517

Travis Perkins (materials) £65.49 701518

P Walton (tree surgeon) £100.00 701519

McGaffigans (lock) £9.79 701520

Old Boy's School (rent) £328.87 701521

 T & C Planning:

Application No. 09/00883/FUL

Proposal: Erection of a replacement two-storey extension to the rear

Site Address: 198 Coastal Road , Bolton-le-Sands

No objection.

Application No. 09/00911/FUL

Proposal: Erection of a first floor side extension, new pitched roof over garage and front canopy.

Site Address: 9 Whitendale Drive , Bolton-le-Sands

No adverse comment

September 2009

 Present: Councillor J Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , M. Craddock, B Patrick, C. Pollitt, W Stockdale .

PCSO John Dawes, City Cllr Histed, County Cllr Fishwick, Mrs D Carruthers (Village Hall Committee)

PACT (Police and Communities Together PCSO Dawes reported on the crimes recorded for July(6) and August(8): grave stone head damaged in the cemetery at the back of St. Mary's Church; items taken from an unsecured tent at Red Bank Farm, ‘made off' from a taxi without paying, burglary in a dwelling (offender is known and being dealt with); lead taken from the Community Centre, theft from a garage where money was taken from a safe. Theft of a pedal cycle and theft of an unattended vehicle, attempted burglary in a dwelling but nothing was taken and no entry gained, criminal damage to a vehicle, shoplifting at the Spar which has been dealt with by way of a fixed penalty notice as no other convictions, theft of guttering, arson in the post box, and batteries stolen. Anti-social behaviour – there have been 5 recorded incidents for rowdy behaviour and 1 of vehicle nuisance for July and 0 rowdy behaviour incidents and 3 vehicle nuisance in August. Comparisons for the same months last year were: 14 rowdy behaviour and 3 vehicle nuisance for July 2008 and 5 rowdy behaviour and 4 vehicle nuisance for August 2008.

PC Dawes will inform the council on the speed indicator signs in November.

Apologies – P.C. Lowe.

Minutes – Minutes of the meeting held on 6 th July 2009 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Patrick – carried

6230 Environmental Matters

Parish Lengthsman Scheme –

• Early in the month of July Mike met with Steve Edwards and Cllr Budden at Monkswell to discuss the grant to improve access to the woodland at Monkswell. He also produced a flyer which was accepted by Council and various councillors agreed to distribute these to the neighbouring houses in the hope that volunteers would assist in the clean up there.
• Mike reported the theft of a large quantity of lead from the flat roofed extension at the Community Centre.
• Grass and hedges on the Right of Way off Mill Lane have been cut and in his own time, he is trying to get the large sycamore trees dealt with by the railways for local residents.
• He managed to combine favourable weather conditions with a day when there were no bowling matches on so that he could spray the weeds around the bowling greens. He also reported the large conifer at the site is getting far too large and is lifting the concrete flags with its roots. Members discussed this and felt the tree should be removed and to consider replanting at the site. The Clerk will advise Mike to liaise with Steve Edwards for further advice on this matter. Mike also cut the beech hedge and the long Leylandii is next on his list.
• The fence posts were removed from Morecambe Lodge car park some being stored in the garage and the poor ones being taken to the tip as well as the ‘tatty' chestnut fencing. The areas where the fences had been along with some other areas were then strimmed and the litter picked. The boulders were also sorted out to stop anyone driving onto the grassed areas from the road.
• The path up to the school was also cleared out.
• He reported on his efforts to get the hedge cut back opposite the War Memorial which is the responsibility of British Waterways and it is hoped this work will be carried out in October.
• He surveyed the bus shelters and has started the repair process as well as painting them inside and out. A trailer load of ivy was removed from the shelter next to the War Memorial.

It was further reported by Councillors:

• Vehicles are gaining access to the field “School Croft” as the gate is not locked due to the mowing by City Contract Services. It was therefore agreed a ‘combination' lock be purchased and together with the chain stored in the garage to secure the gate. It was also suggested a sign be displayed “No Camping”.
• Cllr Budden expressed his concern at the security of the bowling pavilion. The cost of an improved 5-bar lock on the door together with 80 keys would be in the region of £200. It was agreed that each key be numbered and a record kept. Existing bowling members who have a key would each receive a replacement key free of charge otherwise a deposit would be charged of £1.00. Cllr Budden proposed that this change-over of keys would be done through the bowling club and this was seconded by Cllr Craddock and carried.
• Cllr Budden had received a request from the Horticultural Society that an area be set aside within School Croft for allotments. The Clerk would contact the Chairman of the Trustees for his comments for the October meeting.

Litter Bin at Red Bank Car Park – The Clerk reported that Paul Cocker the Cleansing and Grounds Manager of City Council (Direct) Services will change the existing bin and provide a second bin further down the site.

 6231 Coastal Protection – Cllr Craddock spoke to the City Engineer's Department at length and was disappointed with their response and the clerk was directed to write to the City Council expressing the concerns of the parish council regarding the constant erosion of the foreshore at Bolton-le-Sands and to ask what provision will be made in the future regarding its residents with special regard to those living within a close proximity to the sea.

6232 Toilets on The Shore – The Clerk tabled a letter received from Mark Davies, Head of City Council (Direct) Services asking for the comments of parish councils as to whether they would be prepared to take over some of its toilets in the long term and for the Council to continue to discuss proposals for the use of toilets with local businesses. Those councillors present on the City Council all expressed their concern at this proposal as a Resolution had been passed by the City Council to retain the various rural toilets in the area and that included the toilets on The Shore at Red Bank. Therefore the clerk was directed to respond to Mr Davies requesting that the toilets on The Shore be re-opened with immediate effect.

6233 Lighting at the Car Park, Packet Lane – Prior to the council meeting, Mrs Carruthers spoke on behalf of the Village Hall Committee with regards to the running costs associated with the lighting proposals. Cllr Stockdale, who has been dealing with this project on behalf of the parish council, could give no precise figures, as the cost of electricity was subject to the tariff paid but it was suggested a figure of around 80pence or less per week to run one of the lights proposed. Cllr Stockdale explained the proposed lighting scheme which would be paid for out of parish council funds, and it was also explained that the parish council had installed an extra camera at the request of the Village Hall Committee and therefore it was considered only fair and reasonable that the cost of the electricity used for lights fixed to the Community Centre should be borne by that Committee. During discussions, Mrs Carruthers mentioned that the wiring installed in the Centre for the CCTV had not been fixed appropriately and it had cost the Committee to have trunking installed to tidy the wiring on the ceiling. Wires were left draped across the wall which also needed tidying up and Cllr Stockdale will liaise with the electrician to try and resolve the problem. Mrs Carruthers agreed to liaise with her Committee members on this matter and report back to Cllr Stockdale within the next few days prior to the installation of the lighting. The matter will be further discussed at their meeting of 22 nd October.

6234 Detern Lane – Following the July meeting, members of the parish council met on site to discuss the “stopping up” of Detern Lane . At this meeting, the clerk produced a map taken from a survey undertaken in 1826 which clearly shows Deterron Lane which allows access onto the salt marsh from the main road through the farm then known as Sandside. At the meeting, the parish council resolved that it had no objection to the stopping up order provided that the lane be retained in its present form throughout and is available for the use of pedestrians at all times. It must be a designated footpath and must be shown as such on the Definitive Map. It must also be accessible to everyone including those with disabilities. It was further requested that in the event of an emergency the owners will allow access by the emergency services without restriction and will allow these emergency vehicles to use the new access formed by the previous owners onto the tarmac road running along the shore at this point. These conditions are to be imposed on all owners of the land in question and will be transferable should the land be sold in the future.

The response received from Lancashire County Council read: Detern Lane is a highway that, if the stopping up order is approved, will continue to allow the public to use the route on foot only. There is no definitive public right of way on Detern Lane and so this cannot be shown on the Definitive Map but suggested the parish council submit a claim for such. With regards to the emergency access, letters have been written to the Lancashire Fire and Rescue Service as well as the Ambulance Service and await their comments. Lancashire Constabulary has raised no objections. With regards to the right of access, it was considered by Lancashire County Council that it does not have a right to place anything on the title deeds of the Caravan Park .

The parish council responded by saying that as the lane is currently a highway, it should be multi-user and therefore open to walkers, cyclists, horse riders etc. It also felt that this right of access should be clearly defined on a map and responsibility taken by a department within Lancashire County Council to avoid any argument in the future regarding access and it should not be the responsibility of the parish council to make any application to ensure its public use in the future.

6235 Bus Service and Bus Shelter Main Road – The parish council discussed the recent re-routing of the bus service which used to travel through the village centre that now runs along By Pass Road. The main reason given for this was the congestion and minor accidents caused by the parking situation. Cllr Budden said that he had spoken with the police and only one complaint had been received within the last two years. This decision by Stagecoach has the left the village without a bus service causing a loss of trade to local shops and the loss of an amenity to residents. The parish council was never consulted on this matter, and because of this decision, Lancashire County Council has withdrawn its funding for a new shelter outside the R.C. Church . However, they will honour their agreement to demolish the shelter in question. The clerk was therefore directed to write to the service provider requesting for the re-instatement of the village bus service and no decision was made with regards to the bus shelter.

 6236 Barriers at Morecambe Lodge Car Park - It was reported that the lockable barrier had been damaged by a high sided vehicle trying to squeeze underneath to gain access to the car park. No-one had reported this accident and therefore it fell upon the parish council to carry out the necessary repairs. Cllr Archer assisted by straightening the posts and he was thanked for his efforts. Craig Jury replaced the top bar and carried out the necessary works to re-build it. His invoice for £260.00 was authorised for payment. The Clerk was directed to make the necessary arrangements with the insurance company to insure them against further damage with immediate effect.

 6237 Annual Christmas Tree – The Clerk was directed to contact Friends of Abbeyfield to request permission for the tree to be sited on their forecourt to be erected during the week-end of 5 th /6 th December and taken down 2 nd /3 rd January 2010 and will be lit between 3pm and midnight. Cllr Craddock offered to assist Cllr Budden in obtaining a tree.

6238 Reports by Members

Task Group for Special Expenses – Cllr Pollitt attended a meeting where the removal of the special expenses was discussed and was informed that this matter is under review. Parish Councils have been asked to complete questionnaires on their expenditure which will be examined by the Task Group and suggestions made which will go in front of the Council at their December meeting.

Mowing – Cllr Fishwick asked members if they were satisfied with the standard of mowing this year to which members replied they were not. Cllr Rodwell also reported on the state of the highway along Mount Pleasant Lane which is covered in mud and debris that has been washed down from the retaining embankments and asked for it to be swept as a matter of urgency.

Lancashire District – Lancaster Local – Cllr Patrick reported that a decision was made to put a parking restriction outside Spar.

 6239 Correspondence 

• Annual Bonfire and Fireworks Display – Cllr Budden recorded his interest and Cllr Bailey took the chair to discuss a request to use the playing fields, bowling hut and bowling pavilion for the Fireworks Display to be held on Saturday 7 th November. Cllr Patrick proposed permission be granted – seconded Cllr Archer.
• Bolton – le – Sands Cricket Club – A request for a financial donation towards the external renovations of its pavilion was received and Cllr Craddock proposed £300.00 seconded by Cllr Pollitt – carried.
• Highway complaints – Two letters were received from members of the public complaining about the state of the footpaths which the Clerk was directed to forward onto County Highways.
• Bowland Pennine Mountain Rescue Team – A letter requesting a financial donation to assist them to purchase searchlights and navigation aids was received but the council has no funds available at this time.
• Casual Vacancy – Mrs Leak approached the parish council to ask to be considered to join the parish council and sent a letter in support of her request. Members were delighted to receive such a request and Cllr Pollitt proposed Mrs Leak be invited to join the parish council at the October meeting. Seconded Cllr Stockdale – carried.
• Capita Resourcing – Recruitment for Census Rehearsal in Lancaster – no action.
• Lancashire Fire & Rescue – Cllr Budden collected the letter from the Postal Sorting Office as insufficient postage had been applied. The letter was to inform the Bowling Club that a Risk Assessment is required at the Bowling Pavilion.

6240 Accounts Payable

Councillor Pollitt proposed that the following accounts should be paid. Seconded by Councillor Patrick - carried.

Payee / Description Amount Cheque No.

P. Bradley (Clerk's salary + petty cash) £553.48 701501

Inland Revenue £5.94 701502

A Swindlehurst (Greensman) £200.00 701503

M. Ashton (Lengthsman x 4 parishes) £1215.50 701504

Craig Jury (repairs) £299.00 701505

Lancaster City Council (Grounds Maintenance) £1081.03 701506

Travis Perkins (materials) £45.35 701507

United Utilities (water) £70.86 701508

Cricket Club (donation) £300.00 701509

 T & C Planning:

Application No. 09/00822/OUT

Proposal: Outline application for a work/live unit

Site Address: Land behind 1 St Michael's Grove. Bolton-le-Sands

The Parish Council made no adverse comment on the application but suggested a condition be imposed for the garage/work unit be for domestic use only. The parish council is worried as to the use of this workshop as some uses may deem to be unneighbourly.

Application No. 09/00824/FUL

Proposal: Erection of a pitched roof to existing garage

Site Address: 127 Slyne Road , Bolton-le-Sands.

No objection.

July 2009

Present: Councillor J Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , M. Craddock, B Patrick, C. Pollitt, W Stockdale .

PCSO John Dawes, Brian Abrahams (County Highways).

PACT (Police and Communities Together PCSO Dawes confirmed that funding has been applied for in respect of the speed awareness sign. He also reported on the 8 crimes recorded for June: theft of a trailer, theft of cash, lead stolen off a building site, pedal cycle stolen, criminal damage on St. Nicholas Lane , scrap metal stolen from a garage, door mirror broken off a vehicle and a glass door smashed. Comparisons for the three month period were, 21 compared with 17 for the same period last year. Anti-social behaviour – there have been 2 recorded incidents for rowdy behaviour and 3 of vehicle nuisance. Comparisons for the three month period were: 4 (2009) 27(2008) for rowdy behaviour and 9 (2009) 6 (2008) of vehicle nuisance.

Prior to the formal meeting, Mr Abrahams was invited to speak on the subject of the proposed application to formally close Detern Lane . Previously the parish council voiced its concern regarding this and Mr Abraham was given the opportunity to answer questions raised by the parish council. Mr Abrahams was thanked for his attendance and left the meeting. The matter would be formally discussed once the meeting had been opened.

Apologies – Cllr Rodwell (holiday), P.C. Lowe.

Minutes – Minutes of the meeting held on 1st June 2009 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Patrick – carried

6220 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton reported that in view of the fact that he had changed his vehicle this month and it has taken quite some time to change over and that he has been spending too much time in other parishes, there is not much to report. However, he continued to pick litter on an almost daily basis, grass cutting and strimming in the play area, bowling greens and paths in the parish. The litter bin was fastened to the fence in the play area following an incident with a young child. The Old Boy's School car park was sprayed for weeds and litter picked. Following a telephone call from the Chairman and Clerk he tried to get the boulders on Morecambe Lodge repositioned but due to everybody's work load this has not been fully achieved yet. The remains of the football pitch markings could still just about be seen in places and he has gone over them with weed killer to reinstate them. The remains of a bike was found behind the scout hut was removed as it was beyond repair. The broken bench on the Hollows has been repaired as well as strimming the whole of the Hollows. Fences have been taken down at Morecambe Lodge and the weeds and thistles strimmed. He reported that this area is being used for toilet facilities for dogs whose owners take them there for that purpose and not for exercise. The Chairman reported that he has requested Mike to repair and paint the wooden bus shelters with preservative. The Chairman also reported a litter pick had recently been carried out at Morecambe Lodge where 60/70 kilos of litter had been collected.

6221 Coastal Protection – As directed, the Clerk contacted Lancaster City Council who could give no clear indication of any funding being made available in this respect. Cllr Craddock did not accept this and agreed to take up this matter on behalf of the residents and parish council with the appropriate authorities.

6222 Toilets on The Shore – Whilst it was acknowledged that Lancaster City Council have no money within its budget to refurbish these toilets, Mark Davies, Head of City Council's Direct Services, offered to meet with the parish council to discuss the toilet issue in more detail. The Clerk was directed to invite him to a future meeting.

6223 Lighting at the Car Park, Packet Lane – A quote to improve the lighting was received and Cllr Craddock proposed this be accepted and the work carried out as soon as possible – seconded Cllr Pollitt - carried. Extra lighting would be placed on the Community Centre, Scout building, bowling green pavilion and a new 5m light column facing towards the play area. This is quite a cost implication for the parish council and it was hoped that the various occupiers of these buildings would cover the cost of the power used.

6224 Detern Lane – The parish council was still concerned about a loss of access and therefore agreed to meet on Thursday at 5.30pm for a site meeting to discuss the matter further.

6225 Dates for Forthcoming Meetings

October 2009 – Cllr Bailey advised the council that the new vicar will be arriving in October and the date for the Licensing of the Revd Gerwyn Capon has been set for Monday 5 th October, the same day as the parish council meeting. It was therefore agreed to re-arrange the parish council meeting to Tuesday 6 th and if the Old Boy's School is not available, it will be held at 8.00pm in the Scout Pavilion.

2010 – The Clerk presented a list of dates for 2010, two of which fall on public holidays. It was agreed that these should be re-scheduled for the Monday of the following week to accommodate this.

6226 Bus Shelter Main Road – It was confirmed that this shelter would be replaced in this financial year through the scheme run by Lancashire County Council.

6227 Reports by Members

  Bowling Pavilion – Cllr Patrick confirmed that the Fire Brigade said that no action need be taken with regards a fire blanket being provided as recommended by the fire extinguisher company.

Pavilion Committee – Nothing to report.

 6228 Correspondence

• A request from Bolton-le-Sands FC to use the pitch was granted provided the showers in the sports pavilion were kept clean.
• A request from the Scout Group to use the playing fields for their annual campfire and BBQ was granted.
• A request from the Gala Committee to use the playing fields for the 2010 Gala was granted.
• It was agreed to renew the subscription to the STRI.
• Overview and Scrutiny Task Group consultation event 21 st July at Lancaster Town Hall will be attended by Cllrs Budden / Pollitt.

6229 Accounts Payable

Councillor Pollitt proposed that the following accounts should be paid. Seconded by Councillor Patrick - carried.

Payee / Description Amount Cheque No.

P. Bradley (Clerk's salary + petty cash) £570.07 701487

Allianz (additional premium for CCTV) £137.01 701488

Jobling & Knape (solicitor's final account) £50.60 701489

All the B's Surveys (fees) £172.50 701490

STRI (subscription) £373.75 701491

Lancaster City Council (Grounds Maintenance) £517.66 701492

A Swindlehurst (Greensman) £200.00 701493

M. Ashton (Lengthsman x 4 parishes) £1325.50 701494

Inland Revenue £5.94 701495

August

P. Bradley ( Clerk's salary + petty cash ) £553.48 701496

Inland Revenue (PAYE) £5.94 701497

A Swindlehurst (Greensman) £200.00 701498

Old Boy's School (rent) £56.25 701499

M. Ashton (Lengthsman) £1006.50 701500

 T & C Planning:

Application No. 09/00498/REM

Proposal: Reserved matters application for erection of one dwelling

Site Address: Land adjacent to 4 Byron Avenue , Bolton-le-Sands.

Comments: No adverse comment

Application No. 09/0056/TCA

Proposal: Reduce height of silver birch

Site Address: 19 Main Road , Bolton-le-Sands.

Comments: No objection

Planning Meeting held August 18 th 2009.

Application No. 09/00686/CU

Proposal: Change of use of land to allow relocation of touring caravan pitches (no increase in number)

Site Address: Bay View Holiday Park , Bolton-le-Sands.

Comments: Members of this parish council considered the above proposal with some concern. Whilst the visual aspect of the green fields from the main A6 would be welcomed, the fact that the proposal is to move the touring caravans into a much larger field facing the shore is of concern. The parish council is therefore opposed to this application on the grounds that it would be intrusive to the view from the shore and would blight the area surrounding the bay. The visual density if viewed from the shore would be quite unacceptable. It must also be questioned as to whether users of this field would accept the recreation area being so far away from their caravan to allow their children to use this area out of parent's sight?

Application No. 09/00782/AD

Proposal: Relocation of an agricultural storage building

Site Address: Bay View Holiday Park , Bolton-le-Sands.

Comments: This parish council made no adverse comment on this proposed application to site an agricultural storage building on land adjacent to the railway, however concern was raised as to the usage of the land on which this building now standsApplication No. 09/00696/FUL

Proposal: Proposed extension to existing dwelling to form new garden room

Site Address: 11 Ashworth Drive , Hest Bank.

Comments: No adverse comment.

Application No. 09/00785/AD

Proposal: Prior notification for an agricultural storage building

Site Address: Marsh Bank, Mill Lane , Bolton-le-Sands.

Comments: No adverse comment but a request was made that the planning permission be subject to a condition that an element of screening is placed to enable this building not to be viewed from the shore.

Application No. 09/00801/FUL

Proposal: Erection of a single storey extension to the side and rear

Site Address: 67 Coastal Road , Bolton-le-Sands.

Comments: No adverse comment

June 2009  

Present: Councillor J Bailey (in the Chair)

Councillors: M Archer, M. Craddock, B Patrick, C. Pollitt.

PC Dave Lowe.

PACT (Police and Communities Together PC Lowe reported on the 2 crimes recorded for May: shoplifting at the Spar (suspect on bail) and cannabis plants were being cultivated at an address in Church Brow. Comparisons for the three month period were, 19 compared with 16 for the same period last year. Anti-social behaviour – there have been 4 recorded incidents – 2 of rowdy behaviour and 2 vehicle nuisance. Comparisons for the three month period were 4 (2009) 29 (2008) for rowdy behaviour and 9 (2009) 3 (2008) of vehicle nuisance.

PC Lowe advised that there will be increased presence of the police on the shore to combat vehicle nuisance for which Cllr Craddock thanked him for his efforts. Cllr Craddock expressed his concern at the number of cars driving fast along The Shore especially now that families with young children have moved in the houses there.

A letter had been received from Sgt. Dave Forshaw explaining that Lancashire Constabulary, Northern Division in particular, has made road safety a priority this year. With this in mind, he wishes to provide a static speed indicator device (SID's) to indicate the speed of a passing vehicle to the driver to encourage people to drive at the speed limit. It is his intention to apply for funding to purchase such a device for use in the wider Carnforth area. He hopes to purchase a sign and establish about 10 locations where it can be moved around. The ten sites under consideration are: Over Kellet, Nether Kellet, Mill Lane Warton, Bolton-le-Sands (close to Primary School), Gressingham, Whittington, Arkholme, Back Lane Carnforth, Yealand Conyers and Emsgate Lane Silverdale. PC Lowe answered questions on this and the matter was discussed later in full council meeting.

Apologies – Cllrs Budden (holiday), Bell (holiday), Stockdale (work commitments)

Minutes – Minutes of the meeting held on 4 th May 2009 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Patrick – carried

6206 Environmental Matters

Parish Lengthsman Scheme – The Lengthsman's report was as follows:-

• He removed the rest of the loose tiles from behind the sinks in the Bowling Pavilion and collected plaster, filler and tile adhesive and grout to repair the wall and replace the tiles. Unfortunately some of the tiles broke and the adhesive was stuck firmly to the back of the rest of them, therefore he had to position them behind the taps so as not to stand out too badly. The ceiling was repaired to the best of his ability with minimal expense.
• The fence around the wild flowers on School Croft was removed. As there was nothing salvageable it all went to the tip except for the posts which belonged to Slyne-with-Hest PC.
• More treated timber was purchased and with the help of Alan Swindlehurst the collapsed timber edging along one side of the bowling green was replaced.
• The land at Monkswell was inspected by Steve Edwards, Cllr Budden and Mike and a plan of action for the back end of the summer was discussed. Having gained prices for tree work, skips, chippers, machinery etc and checked for TPO's a grant application was submitted.
• After clearing the mess behind the bowling pavilion, he viewed the CCTV which had picked up clearly ‘under age drinkers'. This footage had been seen by PC Lowe and 2 PCSO's and requested an up-date from PC Lowe on the matter.
• The usual strimming, mowing and litter picking had been carried out and he reported that the football pitch had been top dressed on Thursday 28 th .

Matters to be dealt with by the Lengthsman:

• CCTV sign to be erected on the pavilion if there is a spare one in the garage.
• Take up the fences on Morecambe Lodge car park.

Coastal Protection – Members expressed their concern at the scale of erosion of the foreshore and asked the clerk to contact Lancaster City Council to think about some form of protection.

6207 Morecambe Lodge Car Park – It was confirmed the new barriers are now in place. The clerk will arrange for 2 No. keys to be handed to Cllr Archer for use by Red Bank Farm and Morecambe Lodge. The invoice from Craig Jury in the sum of £2520.00 + VAT was authorised to pay.

6208 Toilets on The Shore – Nothing to report.

6209 Public Rights of Way – The clerk will try to obtain copies of Robert Swain's books through the Library.

6210 Lighting at the Car Park, Packet Lane – Cllr Craddock will contact Cllr Stockdale with details of an electrician.

6211 Booster Station, Mount Pleasant Lane – Deferred.

6212 Speed Awareness Sign – This matter was fully discussed and members did feel that this was not something that should not be funded by parish councils, rather by the police themselves as members of the public do pay something for the police authority through their rates bills, however it was unanimously agreed it was a necessity and Cllr Archer proposed Bolton-le-Sands Parish Council should support and pledge the £140 towards this joint initiative. Seconded Cllr Craddock – carried.

6213 Detern Lane – At the March parish council meeting it had been decided to strongly object to the closure of this lane to traffic. In response, Chris Amos, Senior Engineer (Traffic & Development) at Lancashire County Council offered clarification of some of the issues relating to the proposed stopping up in the hope that the parish council would reconsider. Members considered it once again but unanimously did not change their opinion. Clarification of the extent of Detern Lane cannot be fully established as there are two plans in existence, one showing the full length of the lane extending directly onto The Shore and the other showing it to stop 85m short of the shore. Mr Amos stated that it is not physically possible to drive a vehicle onto The Shore and therefore members questioned this.

6214 Casual Vacancy – No applications had been received and the matter was deferred until September.

6215 Reports by Members

 Community Centre Management Committee – Geoff Forrest (Secretary/Treasurer) gave information and comment from the AGM.

• Vandalism Costs £98 (2008) and £90 (2009). Very few hiring's have had cause to complain about disturbances in the area and the very presence of the cameras has made life easier for everybody. There has been a noticeable reduction in the numbers of people hanging around the Centre. Unfortunately there is no reduction in insurance premium unless the monitor was viewed 24/7. Therefore the Centre would appreciate the cost for the electricity used being paid by the parish council. The Council suggested a 50/50 split.
• Lighting – It was hoped that the Council will endeavour to treat the subject as a priority.
• Manhole Cover – the lid has been straightened and the council was thanked for its prompt attention to this matter.
• Salt/grit box – This facility would greatly improve walking on the sloping areas of the car park in wintry conditions where dangerous areas which are in continuous shade could be made safe for walking. The Council will make enquiries.

 6216 Correspondence

•   John M Sparks – re-surfacing of Mill Lane – letter to be forwarded to County Highways.
• Grassroots Groundcare – introduction letter of their services and maintenance packages.

6217 Statement of Accounts 2008 – 2009 - These Accounts were approved by Council and signed by Cllr Bailey – Vice Chairman.

6218 Annual Governance Statement – The Annual Governance Statement was approved by Council and signed by Cllr Bailey – Vice Chairman.

6219 Accounts Payable

Councillor Pollitt proposed that the following accounts should be paid. Seconded by Councillor Patrick - carried.

Payee / Description Amount Cheque No.

Inland Revenue £5.94 701479

P. Bradley ( Clerk's salary + petty cash ) £558.07 701480

A Swindlehurst (Greensman) £200.00 701481

Lancaster City Council (Grounds maintenance) £563.37 701482

Alliance (insurance) £2896.63 701483

Travis Perkins (materials) £107.35 701484

Craig Jury (barriers) £2898.00 701485

M. Ashton (Lengthsman) £1177.00 701486

6220 Insurance – It was agreed to renew the insurance policy with Alliance and the clerk was directed to add the CCTV system to the current policy.

 T & C Planning:

Application No. 09/00345/FUL

Proposal: Erection of a 2-storey dwelling with integral garage

Site Address: Land to the rear of 85 Main Road , Bolton-le-Sands.

Comments: No adverse comment

Application No. 09/00381/FUL

Proposal: Construct ramp into rear garden area to provide access for disabled child

Site Address: 11 Greenwood Avenue , Bolton-le-Sands.

Comments: No objection

Application No. 09/00383/FUL

Proposal: Retrospective application for re-roofing of workshop building

Site Address: Central Garage, ByPass Road , Bolton-le-Sands.

Comments: No adverse comment

Application No. 09/00384/FUL

Proposal: Erection of a dormer window to the front

Site Address: 1 Windermere Road , Bolton-le-Sands.

Comments: No adverse comment

Application No. 09/00480/FUL

Proposal: Erection of a conservatory to the rear

Site Address: 15 Greenwood Avenue , Bolton-le-Sands.

Comments: No adverse comment.

May 2009

Present:

Councillors : J. Bailey, T Bell , K. Budden, B. Patrick, C. Pollitt, B. Stockdale

Cllr S Fishwick , PC Lowe.

Election of Chairman - The Clerk opened the meeting requesting nominations for Chairperson. Cllr. Pollitt proposed Cllr Budden, seconded Cllr Patrick - carried unanimously. Cllr. Budden took the Chair.

PACT (Police and Communities Together)

P.C. Lowe reported on the 8 crimes recorded since the last meeting; very minor assault of a domestic nature, burglary in a dwelling on Croftland Gardens, cash stolen from a shop, trough stolen from a garden, shoplifting, fall-out between two people in the Royal but no injuries recorded, plant was stolen from the site at 119 Main Road amounting to £10,000 on the same night the site of the renovation of the cottages on Packet Lane was also entered and items stolen. Statistics show that there have been 20 recorded crimes this year compared with 16 for the same period last year. There have been no reports of anti-social behaviour since the last meeting.

It was mentioned by Council that there has been a marked increase in the gathering of youths at the picnic site. PC Lowe assured members that the site is checked regularly up to midnight but patrols will increase during the summer nights.

Apologies : Cllrs M Archer, M Craddock, D Rodwell, S Fishwick .

Minutes : Minutes of the Meeting held on 6th April 2009 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance - seconded Cllr. Bell – carried.

 Election of Officers

 Vice Chairman - Cllr Pollitt proposed Cllr Bailey - seconded Cllr Bell - carried.

Community Centre Management Committee : Cllr Bailey proposed Cllr Rodwell - seconded Cllr Bell - carried.

Bowling Greens Management Committee: Cllr Patrick proposed Cllrs Budden, Pollitt and Stockdale - seconded Cllr Bell - carried.

Sports Centre Management Committee: Cllr Bailey proposed Cllrs Archer and Pollitt - seconded Cllr Bell - carried.

Parish Lengthsman Representative : Cllr Stockdale proposed Cllr Budden - seconded Cllr Bell - carried.

Lancashire Local - Lancaster District – Cllr Stockdale proposed Cllr Patrick – seconded Cllr Bell - carried.

6195 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton tabled his report.

• Following a complaint by a member of the public regarding the state of some of the bus shelters at the northern end of the village, three of them were painted inside with two coats of emulsion. Two of them have now been repaired and painted with a black preservative. The third one will be done when weather improves.
• The manhole cover in the car park is not stock size and therefore cannot be replaced. Replacing the frame as well would involve reducing the size of the chamber which would be unsatisfactory.
• Works have been done on the wild flower area on School Croft.
• Mike praised City Council on their clean up job at Morecambe Lodge.
• Various strimming and grass cutting has been carried out in the village as well as litter picking.

Members discussed the manhole cover and as suggested by the Lengthsman, the original cover will be strengthened in the hope that will improve the situation for the time being. He will also be asked to remove fly tipping from Pasture Lane , erect the “CCTV in operation” signs on the end of the pavilion.

 Matters Arising:

6196 Barriers at Morecambe Lodge Car Park - These have been erected but still need to be painted and height signage to be put on them as well as the hazard warning tape. It was agreed 3 keys would be needed. Mr. Macari had been notified as directed. Advice had been sought from Lancashire County Council regarding suitable advance warning signs but the clerk was advised by Brian Abraham, Assistant Area Manager that no prescribed signs can be used to warn drivers that there is a height restriction on private land that will prevent high vehicles turning at the end of the highway so he cannot erect a sign. He would be concerned if the parish council were to put up a private sign, which it is quite within its powers to do so on private land such as land on Shore Road, as he feels it would cause problems for drivers intending to access the caravan park by falsely suggesting that there is a height restriction that would affect access to the caravan park.

6197 Rural Toilets – Matter in hand with City Contract Services.

6198 Public Rights of Way – Robert Swain advised the clerk that walks around the parish are included in a book he has already written and the clerk will make further enquiries.

6199 Bus Shelter – Main Road – The Clerk is in contact with Michael Haughey, the Public Transport Policy Assistant who assured her the works on the shelter will be commenced very shortly after the backlog of shelters have been finished in the 2008-2009 budget.

6200 Lighting at the Car Park – Awaiting a further quote.

6201 Booster Station – Mount Pleasant Lane – Deferred.

6202 Allotment Lane – The Chairman confirmed that there is no land available within the parish.

6203 Bye-Laws – The Clerk sought the advice of Sarah Taylor, Head of Legal and Human Resources at Lancaster City Council regarding this matter who advised that Byelaws still have to be confirmed by the Secretary of State, although there are provisions in the Local Government and Public Involvement in Health Act 2007 which are not yet in force, which will relax this. The Secretary of State will generally only confirm byelaws that follow the relevant government Model and the relevant website indicates that the Secretary of State does not consider it appropriate for byelaws to deal with camping and parking, as these issues are covered by other legislative provisions. On that basis, her initial thought is that it is unlikely that we would be able to make byelaws as the parish council suggests. The Clerk was directed to get clarification on the legislation regarding camping and parking.

 6204 Reports by Members

‘Special Expenses' meeting at Lancaster Town Hall – The Clerk attended this meeting with members of the Lancashire Association of Local Councils to discuss how to get a more equitable system when parish tax-payers paid entirely for things like maintenance of play areas and grass cutting in their own parishes and also contributed to these functions when they were carried out in the non-parished areas. This was brought about when Lancaster City Council decided to abolish charging special expenses to cover these functions in the non-parished areas on the advice of their Head of Legal Services. The meeting agreed to ask Lancaster City Council to justify by documentary evidence its legal advice that continuation of charging special expenses after 1 st April 2009 would be unlawful and the Overview and Scrutiny Committee of the City Council be asked to examine the actions and advice given to members prior to the decision and to progress the review of options as a matter of urgency so conclusions are reached well before the next budget setting round.

 6205 Correspondence –

•  Following the annual fire extinguisher inspection, Westmorland Fire Extinguisher Company recommended a fire blanket be installed in the Bowling Pavilion. It was felt beneficial that the parish council should take up an offer by the local fire service to carry out a free survey of the building. Cllr Patrick will attend.

•  Lancaster City Council invited members to take part in the Annual Mayor's Sunday Service to be held on Sunday 17 th May at the Priory Church , Lancaster .

•  A reminder from Lancaster City Council to members of the continuing requirement to notify any change in their personal interests within 28 days of the change occurring.

6206 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Pollitt - carried.

Travis Perkins (materials) £31.68 701472

United Utilities (water) £17.49 701473

Westmorland Fire Extinguishers £163.88 701474

A Swindlehurst (greensman) £200.00 701475

P. Bradley £556.00 701476

K. Budden (chairman's exp) £125.00 701477

M. Ashton (Lengthsman) £1,472.47 (4 parishes) 701478

April 2009

Present: Councillor J Budden (in the Chair)

Councillors: M Archer, J. Bailey, T Bell , B Patrick, C. Pollitt, D Rodwell, W Stockdale

PC Dave Lowe.

PACT (Police and Communities Together PC Lowe reported on the 7 crimes recorded for March: Burglary at the Spar shop, indecent exposure on Pasture Lane, shoplifting at the Spar, two incidents of damage, burglary at an unoccupied dwelling and a burglary a the Catholic Church. Comparisons for the three month period were, 23 compared with 21 for the same period as last year. Anti-social behaviour – there have been 2 recorded incidents compared with 6 for the same period last year.

He reported that agreement had been reached to extend the parking restrictions in Bolton Lane but the proposal to turn Grange View into a one-way has been rejected.

Apologies – Cllr M Craddock, City Cllr Histed and County Cllr Fishwick.

Minutes – Minutes of the meeting held on 2 nd March 2009 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Patrick – carried

6183 Environmental Matters

Parish Lengthsman Scheme – The Lengthsman's report was as follows:-

The month got off to a very wet start and therefore resited the electric socket in the garage. The football pitch was rolled when conditions improved. A dead tree was eventually brought down and made safe, the area was tidied and the fence re-established. Tons of nails and scrap was removed from the hedge line and taken to tip. Hawthorn hedging plans were then planted. The drains were investigated again and the encroaching blackthorn on Grange View was inspected.

He apologised for the fact that he has been unable to work the hours allocated this year which has been caused by poor weather conditions and a fractured wrist. However, he enjoys the job which more than makes up for the loss in earnings and he assured the council that he has the parish's interests at heart 7-days a week.

 The chairman reported on the on-going work that the Lengthsman is doing on the bus shelters. Works have started at the north end of the village. A resident has asked whether the windows in the timber shelters could be replaced. This request was fully discussed and it was suggested that in view of the fact that vandals remove these windows as soon as they are inserted, these openings should be boarded up. However, Cllr Rodwell disagreed with this option as the openings do make it easier for users of the shelter to see the bus approaching without stepping outside the shelter in the rain. It was therefore proposed by Cllr Rodwell that they remain open for the time being unless complaints to the contrary are received when it would be considered to board them up. Seconded by Cllr Patrick – carried.

6184 Restricting Access to Morecambe Lodge Car Park – The clerk and Cllrs Archer and Stockdale met with a contractor to discuss the height barriers. The clerk was asked to obtain 2 further prices but required a definite height to allow easy access for the landrover belonging to the adjacent farmer. Once this information has been confirmed, prices will be sought and orders placed. In the meantime, the solicitor acting for the parish council has served a notice on the travellers requesting their immediate departure from the area to no avail. It was therefore authorised that eviction proceedings be taken with immediate effect and a cheque for the court fee was issued.

6185 Toilets on The Shore – The Chairman will speak with the Chief Executive of Lancaster City Council on this matter.

6186 Public Rights of Way – The Chairman will speak with Robert Swain for his assistance in this matter.

6187 Lighting at the Car Park – Deferred.

 6188 Booster Station at Mount Pleasant Lane – No update – matter deferred. The clerk will ask the office of Geraldine Smith MP to assist with this matter.

6189 Level Crossing at St. Michael's – The Clerk reported that she had been in contact with Network Rail who unfortunately was unable to offer any assistance in this matter.

6190 Parish Assembly – The Parish Assembly was well received. Julie Waddington of Trading Standards gave an interesting and informative talk on the subject of Bogus Callers. Matters arising were as follows:

John Sparks – Mill Lane – requested the support of the parish council in respect of the promised resurfacing of Mill Lane . On checking through the records, this work was done but only at the junction with Croftlands. There was no indication at that time that it would be extended and the clerk was directed to make further enquiries with County Highways.

Chris Ingram – St. Michael's Lane – reported that the gully was blocked causing flooding at the junction with By-Pass Road . Cllr Budden reported that the gully on the east side is now clear and is working however the one on the west side of By-Pass Road is the subject of on-going works.

Pam Sewell – Monkswell Drive – asked if the land adjacent to the cricket pitch could be cleared. It was clear that the vast majority of the rubbish is fly-tipping by garden owners, however it is on the agenda with Steve Edwards to carry out clearance of the area and he will be contacted for an up-date on that scheme.

Pat Davies – Broadlands Drive – asked whether there was any allotment land available. The chairman has spoken with John Barrie the cabinet member of Lancaster City Council and is awaiting a response.

It was further agreed that donations would be made as follows: Bolton-le-Sands School (£60.00); Scouts (£200.00); W.I. £30.00 for their help in printing and delivery of the leaflets to each household advertising the meeting and refreshments provided at the Assembly.

6191 Casual Vacancy – This will be advertised yet again with a closing date of 25 th May 2009.

6192 Website – Cllr Pollitt suggested that the website does require more information and after discussion it was agreed that advertising of local businesses should be encouraged as well as local organisations. A link or advert would be allowed on the web-site free of charge. Cllr Bailey will provide the clerk with a list of the people to be approached.

6193 Reports by Members –

Lancashire Local – Lancaster District – Cllr Patrick reported on the meeting held on March 17.

• Street lighting carbon reduction programme for 2009-2010 to ensure street lighting equipment is electrically and structurally safe will include Ancliffe Lane , Main Road , By-Pass Road , Slyne Road and Rydal Road .
• Pedestrian Priority Programme will be looking at providing a footway along Bolton Lane and a zebra crossing at Main Road .
• Speed limit review on ‘A' and ‘B' roads in Lancashire where they will be looking at reducing the speed limit down from 40mph to 30mph which may affect Slyne Road , By-Pass Road and Main Road to Carnforth.

Sports Pavilion AGM – The officers were re-elected and finances were holding their own. The tennis club reported once again that the surface of the tennis courts requires attention, however it was not mentioned whether any grant aid monies had been sought by the club in support of this work.

Bowling Club – Cllr Patrick reported that it was the first match of the season that evening and 24 full permits and 1 social permit had been purchased to date.

Bolton-le-Sands School – Cllr Bell reported that Mark Hamblett has been appointed Deputy Head at the school.

 CPRE – It was agreed that subscription to this would not be renewed this year.

6194 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Bailey - carried.

Payee / Description Amount Cheque No.

P. Bradley ( Clerk's salary + petty cash ) £555.82 701456

M. Ashton (Lengthsman) £825.00 701457

Mahood Bros. Ltd (hedging plants) £18.40 701458

Lancaster City Council (repairs) £151.80 701459

Lancaster City Council (play inspection) £159.85 701460

BLS Old Free Grammar School (rent) £56.25 701461

Lancaster County Court (eviction fee) £150.00 701462

Jobling & Knape (solicitor's fee) £352.50 701463

Jobling & Knape (on account) £750.00 701464 * not sent

A Swindlehurst (greensman) £200.00 701465

Lancaster City Council (rates) £336.70 701466

Lancashire County Council (rent) £7.00 701467

CPRE cancelled 701468

WI (donation) £30.00 701469

Bolton-le-Sands Scouts (donation) £200.00 701470

Bolton-le-Sands School (donation) £60.00 701471

 T & C Planning:

Application No. 09/00186/FUL

Proposal: Erection of front and rear roof dormers

Site Address: 71 Sunnybank Road , Bolton-le-Sands.

Comments: No adverse comment.

March 2009

Present: Councillor J Budden (in the Chair)

Councillors: M Archer, J. Bailey, M Craddock, T Bell , B Patrick, C. Pollitt, D Rodwell.

PC Dave Lowe, City Cllr Histed, County Cllr Fishwick

Alex Rees and Callum Gardner attended as observers.

PACT (Police and Communities Together PC Lowe reported on the 4 crimes recorded for February: burglary in a dwelling whilst the occupants were on holiday, entry was gained through an unsecure window in the bathroom; unauthorised entry into a garage on Greenwood and 2 instances of shoplifting. Comparisons for the two month period were 15, same as last year. Anti-social behaviour – there have been 3 recorded incidents compared with 4 for the same period last year. There have been several incidents reported to him in connection with the travellers on the shore.

Apologies – Cllr W Stockdale .

Minutes – Minutes of the meeting held on 2 nd February 2009 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Bailey – carried

6170 Environmental Matters

Parish Lengthsman Scheme – The Lengthsman's report was as follows:-

•  Time was spent protecting the parish's interests within Thwaite Brow Woods when the contractor was felling the dead elm trees. He also looked at another tree that is in a dangerous condition within the woods.

•  Salt was spread on the car park adjacent to the Community Centre during the bad weather.

•  The picnic site had to receive a special clean one morning as a local youth had been using one of the picnic tables for target practice with beer bottles.

•  He met with John Bailey and an electrician to discuss the lighting improvement required around the Community Centre.

•  He started a clean up process within the garage.

•  Weeds and soil were cleared from under the tennis court fence. The courts were also sprayed with a moss killer as well as around the Community Centre, car park, bowling greens and car park. The current killer he has been using is being discontinued and so has been in contact with City Council for an alternative product.

•  The football pitch was rolled when it had thawed out after the big freeze. It will require doing again when it has rained and the conditions are right.

•  The question was raised about the remains of the old stone war memorial and whether the stone may be used elsewhere in the village. The clerk will ask permission of the diocese.

 6171 Bus Shelters – The Chairman reported that the Lengthsman will be attending to the bus shelters and seats around the village and it was requested that attention be given to the shelter opposite The Royal as some boards are missing. The Clerk also confirmed the shelter outside St Mary's will be replaced by Lancashire County Council under their scheme in the new budget.

6172 Restricting Access to Morecambe Lodge Car Park – The Clerk will arrange a site meeting with a local contractor to discuss height barriers. Councillors and Mr Towers will be invited to attend once a date has been set.

6173 Toilets on The Shore – Members voiced their concern at the proposed closure of various public conveniences in rural areas, a matter that will be discussed by the Local Authority within the next few days. Cllrs Histed and Fishwick took on board these comments and will voice these concerns at that meeting.

6174 Public Rights of Way – Deferred.

6175 Lighting at the Car Park – A site meeting was held with an electrical engineer whose comments and advice were taken on board. However, the matter was deferred until April for an alternative price to be sought.

6176 Booster Station at Mount Pleasant Lane – No update – matter deferred.

6177 Tree Felling at Mount Pleasant Lane – Mr Towers who recently had an accident whilst on holiday, is unable to attend to the trees in question. Cllr Archer will liaise with Mr Towers on this matter in the near future.

6178 Level Crossing at St. Michael's – Deferred.

6179 Parish Assembly – A representative of Trading Standards will speak on ‘Bogus Callers'. The Ladies of the WI will provide refreshments and the leaflets will be delivered to every household by the Scouts.

 6180 Reports by Members –

Bowling Greens Management Committee – a meeting was held on Wednesday 18 th February where a letter sent to the bowling club by Geoff Forrest, a club member, was discussed. His concerns regarding the top green were accepted and Alan Swindlehurst will do his best to bring this green into play this year. Mr Forrest felt the money spent by the parish council subscribing to the Sports Turf Research was wasted. Members agreed this is a matter for the parish council to decide upon and not that committee. Mr Forrest also requested that the main green remain open for longer but i t was accepted that the playing season on this green has already been extended and that the decision to open and close this green should remain with Alan Swindlehurst to coincide with the works required at both ends of the season. Mr Forrest advised the committee that there is much disagreement as to who authorises watering and when. However, Minutes dated 22/06/2007 clearly states “In future, Alan Swindlehurst will advise members of the Bowling Greens Management Committee when watering should commence. He will contact either, Ernie Ellershaw, Malcolm Leak or Bernard Lyons to arrange for the watering system to be set up.” It was confirmed that this arrangement should remain in place. It was confirmed that the main green will open on or around 21 st March 2009 and will close 30 th September subject to the greensman who may extend this subject to weather conditions and the end of season works. Prices for the forthcoming season were discussed and the following agreed:

Summer Permits will be increased to £32.00

Social Permits will be increased to £22.00

Winter Permits will be increased to £13.00

Single sessions will remain at £2.00 for summer bowling only.

(It was confirmed there will be no single sessions during the winter season when playing will be for permit holders only).

Community Centre Management Committee – A request was made to the parish council for another manhole cover to be replaced which was considered and it was agreed it would be replaced with a lightweight cover. A reminder was made for re-imbursement of the electricity usage, however, the council asked whether a reduction in insurance premium had been received by the Centre as a result of the CCTV coverage? It was reported that considerable damage has been caused to the front main doors of the centre which it transpires is not covered by a camera. The council responded by saying that the cover of the cameras has been optimised in line with extensive advice by the contractor concerned. A request for a grit box to be placed on the edge of the car park was considered. The council confirmed that Mike has gritted on a number of occasions during this recent spell of bad weather.

 6181 Correspondence –

Playschool Committee requested use of the car park to hold a car boot sale on Bank Holiday Monday (25 th May) to help with their fundraising permission for which was granted. Permission was also granted for an Interdenominational Songs of Praise to be held on the Playing Fields on Sunday 12 th July commencing at 3.00pm followed by a family picnic.

The Clerk was notified that the level crossing at St. Michael's Lane will be closed to all traffic on Saturday night / Sunday 8 th March from 22.45hrs to 08.00hrs. After discussion with Centurion representing Network Rail, pedestrian access will be allowed.

Lancashire County Council asked the parish council to consider the closing of Detern Lane as an unclassified road. Members opposed this closure as it is an emergency access for the shore and Wild Duck Hall. Members also questioned why access to this lane is currently being restricted and asked for enforcement action to be undertaken to keep this lane open.

6182 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Bailey - carried.

Payee / Description Amount Cheque No.

P. Bradley ( Clerk's salary + petty cash ) £547.82 701447

Inland Revenue (PAYE ) £15.44 701448

A Swindlehurst (greensman) £200.00 701449

R J Herd (tree felling) £2167.75 701450

Taylors Choice ( bowling green materials) £935.92 701451

Thwaite Brow Woods (insurance) £190.63 701452

Travis Perkins ( materials) £8.26 701453

Burrow & Son (hedgecuttting) £143.75 701454

M. Ashton (Lengthsman) £116.50 701455

T & C Planning:

Application No. 09/00093/FUL

Proposal: Erection of a 2-storey extension

Site Address: Ashleys, Thwaite Brow Lane , Bolton-le-Sands.

Comments: No adverse comment.

February 2009

Present: Councillor J Budden (in the Chair)

Councillors: M Archer, J. Bailey, T Bell , B Patrick, C. Pollitt, D Rodwell.

PC Dave Lowe, John Dawes (PCSO) C.Cllr Thomas + 1 LG elector.

PACT (Police and Communities Together)

P C Lowe introduced John Dawes, a new Support Officer, whose face will hopefully be seen around the village in the future. He reported on the 11 crimes recorded for January; vehicle stolen from Main Road, ‘sneak in' burglary in Church Brow, 2 instances of shoplifting, 2 instances of damage and also taking of a vehicle and when caught the culprit was also in possession of drugs. Comparisons for the same period last year were 9. Anti-social behaviour – there has been 1 recorded incident compared with 6 in 2008.

Prior to the meeting, PC Lowe distributed Crime Statistics for 2008. The total number of reported crimes for 2008 is 76, compared with 81 in 2007 which shows a reduction of 6%. The statistics were broken down as follows:

2008 2007

Burglary in dwellings 3 7

Burglary other than a dwelling (eg sheds etc.) 2 3

Autocrime (including theft) 7 6

Any other theft 22 17

Violent crimes 7 13

Criminal damage 31 32

Other crimes eg drug possessions 4

He will answer any questions raised by councillors at the next meeting.

Apologies – Cllrs M Craddock, W Stockdale and C.Cllr V Histed.

Minutes – Minutes of the meeting held on 5 th January were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Bailey – carried. It was also agreed, as a cost saving exercise, that the Minutes and Agendas will be e-mailed to those councillors who have internet connections in the future.

6155 Environmental Matters

Parish Lengthsman Scheme – The Lengthsman's report was as follows:-

•  Litter picked through the village.

•  Bye-Pass Road sign repainted and re-fixed.

•  Notice Board for information on the Marsh has been erected.

•  Works carried out on Parsons Moss to clear undergrowth from the path and fly-tipping removed from land adjacent to the railway bridge.

•  Shelving put up in the garage.

•  He reported that on Thursday 22 nd January a pane of glass was discovered broken in the main door of the Community Centre. This has been reported to the police. Unfortunately there is no CCTV evidence of the damage.

•  He also reported another incident to the police on Sunday where one of the large stone slabs from on top of the wall at the bowling greens had been removed. It had then been broken and the broken piece used to try and break into the top shed.

•  He met with Anne Moorby and Cllr Budden to discuss the felling of a tree at the playing fields that may fall onto her land. It was agreed it would only happen as a last resort and upon instruction from the chairman, a letter was delivered agreeing to put right any damage that may occur.

•  Some of the old signs on the shore have now been removed and some of the important signage put onto other posts.

Bus Shelter - Brookfield – the question was raised as to whether the litter bin there had been removed.

Bus Shelter – Main Road – the Clerk was asked to make further enquiries as to when this shelter would be replaced under the Parish and Town Council Bus Shelter Grant.

Mount Pleasant Lane – It was reported that the lane is in dire need of a sweep from a large machine.

Street Pride 2009/10 – The chairman produced an e-mail he had received from Mark Davies of Lancaster City Council in his capacity as Ward Councillor. It explained that the Street Pride Scheme introduced in April 2008 had been welcomed by residents and proved to be very successful. They will be running the scheme again in 2009/10 and asked for nominated areas within the ward. It was felt that Bye Pass Road would benefit and will be put forward for inclusion in the scheme.

6156 Restricting Access to Morecambe Lodge Car Park – After the previous meeting, as directed, the Clerk tried to make contact with the Lancaster City Council's Engineer's Department but was told that this department had been abolished. She then made contact with Lancashire County Council regarding a height restriction across Shore Road at the entrance to the car park and was told that this would not be acceptable to them. She was referred to the Planning Department would could not offer advice but suggested if the parish council were thinking of installing height restriction barriers to the two entrances onto the car parking area, they should be notified in advance as it may be allowed under permitted development rights. She was then given details of a contractor who does similar works for Lancaster City Council's car parks who gave a budget price of £1500.00 per barrier, however the contractor only gave this for discussion purposes and a firm price could be obtained if the council is willing to consider this further. Obviously, in view of the large amount of money required both to evict the travellers and to construct further restrictive measures, members deferred the matter until the March meeting.

 6157 Toilets on The Shore – Deferred. Cllr Thomas explained the radical measures under discussion for City Council to save money by closuring several public conveniences in the district and replace them with a scheme inviting local business to open their toilets for public use for a small fee paid by the local authority.

6158 Public Rights of Way – Mr Swain is very interested in taking part in this project and will speak with the chairman on the matter direct.

 6159 Lighting at the Car Park – Matter deferred until March as a meeting with Robt. Briggs Electricals has been arranged for Thursday 8 th February.

6160 Manhole Covers at the Car Park – The two lightweight manhole covers outside the Community Centre have been replaced with heavy duty ones and the cracked cover at the rear of the Centre has been replaced. The cost of amounted to £250.00 labour + materials. A letter had been received from Bolton-le-Sands Village Hall thanking the parish council for painting the railings which has much improved the appearance of the area and for the replacement of the three manhole covers. However, they requested attention to be given to another manhole cover but it was confirmed that it had been agreed at the January meeting that the cover in question would be left for the time being.

 6161 Booster Station at Mount Pleasant Lane – No update – matter deferred.

6162 Tree Felling – It was confirmed that the damaged tree had been taken down on the playing fields at a cost of £285.00 + VAT. The parish council was grateful to the Bonfire Committee for their donation of £285.00 towards this work. Damage had occurred to the school fence during this work, which Mike Ashton will repair as a matter of urgency. The Clerk was directed to write to Mr Andrew Towers to ask him to carry out works on his copse in Mount Pleasant Lane as the trees are in a dangerous condition. Cllr Rodwell offered to assist Mr Towers in identifying the trees causing concern.

6163 Level Crossing at St. Michael's – The Clerk is experiencing difficulties to set up a meeting with British Rail to discuss the situation but will continue her efforts.

6164 119 Main Road – A complaint has been raised with the Local Authority's Ombudsman.

6165 Mayoral Reception – Numbers of councillors attending would be welcomed by the end of February. The Mayoral Reception will take place on Thursday 19 th March at 7.00pm in the Mayor's Parlour, Town Hall, Lancaster .

6166 Parish Assembly – Cllr Pollitt kindly printed a template for the Parish Assembly leaflet which the school will copy and the scouts will deliver to every household. A representative of Trading Standards has been invited to attend and will speak on ‘Bogus Callers'.

6167 Reports by Members –

Sports Pavilion – It was reported that due to the bad behaviour of some of the users of the facilities offered on Bonfire Night, the facility will be withdrawn for the forthcoming year. It appears the Community Centre also experienced the same problems and these will be addressed by the Bonfire Committee at their next meeting.

Chestnut, Mill Lane – Cllr Patrick received a telephone call explaining the change of use of the Chestnuts Retirement Home. The property is now in the ownership of Witherslack Care & Education, who help children from the ages of 7 – 16 who are handicapped or deprived. The parish council will be invited to the opening and will be asked to become more involved in the home in the future.

6168 Correspondence –

LancasterCity Council – A notice will be displayed asking residents who would either like to request more allotments in their area, or suggest pieces of land which may be suitable for new allotment sites.

Mencap – The parish council will look at future donations after April 1 st 2009.

Quieter Fireworks – A request for quieter fireworks was received. This is something the parish council has no control over and the letter will be passed to the Bonfire Committee for their consideration.

Playground Report – tabled.

Quote for Annual Grounds Maintenance – This was accepted from City Contract Services but a request was made for a monthly report of all works completed to be made by e-mail in the future.

6169 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Bailey - carried.

Payee / Description Amount Cheque No.

Ardus (website hosting) £69.00 701434

P. Bradley ( Clerk's salary + petty cash ) £556.65 701435

Inland Revenue (PAYE ) £23.52 701436

Lancaster City Council (repairs to safety matting) £95.45 701437

P McGaffigan (roofing bolts) £4.24 701438

P Noyland (groundworks) £250.00 701439

Paint & Decorative Supplies (paint for railings) £363.66 701440

A Swindlehurst (greensman) £200.00 701441

The Insurance Centre (pavilion insurance) £827.83 701442

Travis Perkins (building materials) £511.62 701443

United Utilities (water charges) £20.40 701444

M. Ashton (Lengthsman) £924.00 701445

Westmorland Fire Extinguishers £264.05 701446

January 2009

Present: Councillor J Budden (in the Chair)

Councillors: M Archer, J. Bailey, T Bell, M. Craddock, B Patrick, C. Pollitt, D Rodwell, W Stockdale

PC Dave Lowe

PACT (Police and Communities Together)

P C Lowe reported on the 4 crimes recorded for December; purse stolen from the Packet Boat, burglary from an unoccupied dwelling and two accounts of theft. Anti-social behaviour – there have been 2 incidents reported. A comparison figure for 2008 was 90 compared with 130 in 2007.

A resident in Clarksfield had reported damage to his greenhouse which the police were investigating and will continue to monitor the situation.

It was reported that travellers have been camped on land adjacent to the car park at Morecambe Lodge which was causing concern to everyone concerned. The Clerk will seek the advice of City Council to restrict further access.

Apologies – Cllr V Histed.

Minutes – Minutes of the meeting held on 1st December were distributed prior to the meeting. After slight amendment, Cllr. Archer proposed acceptance – seconded Cllr. Craddock – carried.

6141 Environmental Matters

Parish Lengthsman Scheme – The Lengthsman's report was as follows:-

•  Early last month Mike collected some road salt to spread on the car park. This was in response to a phone call received.

•  He attended a meeting at the Community Centre to discuss how best to improve the lighting/camera coverage which will be covered later.

•  The ivy growing over the pavement along from the church was cut back and taken to tip.

•  Attended a meeting with a tree contractor to point out the trees in Thwaite Brow Wood to be cut down. Steve Edwards has received a verbal quote for the work. The tree on the playing field will be the subject of a separate quote. Copies of his insurance details will also be sent.

•  Daffodil bulbs have been planted on the shore.

•  Assistance was given to the surveyor to trace the surface water drains on the car park which was inconclusive.

•  A signpost for the marsh access information has been completed.

•  The new wooden footpath sign has been installed in Town End.

•  Mike contacted British Waterways to ascertain when works will be carried out to the dead trees and hedge opposite the war memorial and was informed it would be cut before May when the birds start nesting.

•  The fence along the hedge between the playing field and the bowling greens needs to be replaced as it does suffer from time to time with people pushing through it to retrieve the football.

Bus Shelters – It was suggested that works should be programmed in to tidy up the wooden bus shelters and paint wood preservative on them as well as the seats.

Christmas Tree – Cllr Budden reported that the tree had been taken down that day and no problems had been reported and it had been well received. It was agreed a donation of £40.00 to be given to the Friends of Abbeyfield to cover the electricity used. Cllr Rodwell proposed this donation, seconded Cllr Bailey.

6142 Toilets on The Shore – Deferred.

6143 Public Rights of Way – The Clerk will contact Robert Swain to invite him to assist the council in producing information on the various walks around the parish.

6144 Lighting at the Car Park - A meeting took place on December 3 rd with the installation engineer for the CCTV where it was established the council do not need to spend a lot of money to improve the lighting. It was suggested that three outdoor lights with timers and/or sensors be installed and Cllr Bailey will source an electrician for a price.

6145 Manhole Covers at the Car Park – The Clerk reported on a meeting she had had with a ground worker whose budget price to replace 4 manhole covers was submitted. However, after discussion it was felt that the two lightweight covers immediately outside the Community Centre and the cracked heavy duty cover to the rear of the Centre should be replaced. It was felt in view of the fact that the other lightweight cover in the car park is not run over by heavy vehicular traffic that this could be left for the time being.

6146 Booster Station at Mount Pleasant Lane – The Clerk has spoken with the Solicitor who is still awaiting the final lease document from United Utilities.

6147 Trees – Cllr Archer has spoken with Mr Towers who will deal with the situation. In the meantime, the Clerk confirmed she has received £500 donation from Lancashire County Council towards the felling works required to the trees in Thwaite Brow Woods.

6148 Galaxy Police Car – This request for funding was fully discussed but unfortunately the precept for the council has already been set for the forthcoming year. However, members did feel that the police authority should fund this facility.

6149 Level Crossing at St. Michael's – The Clerk will try to set up a meeting with British Rail to discuss the situation.

6150 Parish Precept – The budget for the coming year, 2009 – 2010 was agreed and a precept of £32,646.00 was announced making no increase in parish contribution.

6151 Parish Assembly – The date was confirmed and the clerk will invite a representative of Trading Standards to speak. The scouts will deliver the leaflets which will be copied by school. Ladies from the WI will be asked to provide tea and coffee.

6152 Reports by Members

119 Main Road – Cllr Budden reported that the application for the apartments at 119 Main Road was granted. Members were disappointed that the Planning Authority did not take into account concerns raised especially the traffic problems which the sub-standard access may create. Whilst it was appreciated that the parish council cannot overturn the decision, it was felt that the Ombudsman should be notified of the way the whole development has been dealt with.

6153 Correspondence –

Lancaster City Council – The City Council is beginning the process of appraising its conservation areas and the first phase will include Bolton-le-Sands.

Blackpool Council – The Shoreline Management Plan is now underway for the NW England and North Wales coastline. Two councilors may attend the forum on Tuesday January 13 th at the Lancaster House Hotel.

Mayoral Reception Thursday 19 th March – The Mayor of Lancaster, Cllr Keith Budden invited members to attend a Reception in the Mayor's Parlour. This was deferred until the February meeting for members to consult their diaries.

North West Air Ambulance – A request for financial support was received, however the parish council has already made a donation to the Mayor's charity which incorporates the Air Ambulance this year. This highlighted that the parish council often makes charitable donations during the year and it was suggested this item be placed on the April agenda to be discussed in connection with the 2009-10 budget.

Thwaite Brow Woods Conservation Trust – A request for a donation towards the meeting expenses was received and it was agreed that a donation of £100.00 would be made.

6154 Accounts Payable

Councillor Bell proposed that the following accounts should be paid. Seconded by Councillor Patrick - carried.

Payee / Description Amount Cheque No.

P. Bradley ( Clerk's salary + petty cash ) £560.97 701426

Inland Revenue (PAYE ) £23.52 701427

A Swindlehurst (greensman) £200.00 701428

Friends of Abbeyfield (donation) £40.00 701429

M. Ashton (Lengthsman) £583.00 701430

Old Boy's School (rent) £68.75 701431

Travis Perkins (materials) £28.77 701432

Thwaite Brow Woods (donation) £100.00 701433

November 2008  

Present: Councillor J Budden (in the Chair)

Councillors: M Archer, T Bell , B Patrick, C. Pollitt, D Rodwell, W Stockdale

Cllr V Histed, PC Dave Lowe.

PACT (Police and Communities Together)

P C Lowe reported on the 4 crimes recorded for October, caravan stolen from Detron Gate Caravan Park , trailer stolen from a field on Pasture Lane , very minor skirmish between 2 15 year old girls resulting in a minor injury and a window broken on Sunnybank Road . Crimes reported for the past three months in 2008 were 21, compared with 26 for the same period last year. Anti-social behaviour – there have been 5 incidents recorded making a total of 13 for the last three months compared with 31 in 2007.

Lancashire County Council is considering a Restriction of Waiting outside the Spar and Potts Pies with a limited waiting time of 1 hour, no return within 2 hours Monday to Saturday from 8am until 6pm.

P.C. Lowe was made aware of the following:

•  parking on the pavement along Coastal Road .

•  Problems on the tennis courts where a person has been accused of verbally abusing 2 No. 7-yr. old children.

Apologies – County Cllr Fishwick, Parish Cllrs Bailey and Craddock.

Minutes – Minutes of the meeting held on 6 th October were distributed prior to the meeting. After slight amendment, Cllr. Pollitt proposed acceptance – seconded Cllr. Rodwell – carried.

6115 Environmental Matters

Parish Lengthsman Scheme – The Lengthsman's report was as follows:-

•  the beech hedge has been cut at the bowling greens and another bench has been painted.

•  A new parish council notice board has been erected on The Shore.

•  More paint and other materials have been purchased for the on-going painting works at the playing fields.

•  The bluebell bulbs have been planted with the help of the Thwaite Brow Volunteers.

•  The glass replacement at the bus shelter outside Brookfield has been ordered.

•  Tidying works carried out in the woods where the bluebell bulbs have been planted.

•  The gutters around the pavilion have been cleaned out. Whilst carrying out this work it was apparent that some of the roof tiles need replacing. It was also noted that the two shower windows need replacing. It was agreed that this work should be carried out and Cllr Budden will liaise with Mike on the matter.

Toilets on The Shore – It was reported that the toilets have been closed due to the dangerous condition of the roof. The Clerk was directed to contact Lancaster City Council for a detailed specification and competitive quotes after which the council will decide whether it can afford to make a financial contribution towards the work.

 Flying of Aircraft on the Foreshore – The Clerk reported the noise nuisance from the flying of the model aircraft to Environmental Health who responded by explaining that no action can be taken by the Environmental Health Services as the complaint refers to the distress to animals. It is also a matter than cannot be dealt with by the parish council as the land on which the aircraft are flown is duchy land.

6116 Public Rights of Way – The Clerk produced a previous “Historic Walk around the Village” which will be copied to each councillor at the December meeting.

6117 Signage at School Croft – The Trustees of the Old Free Grammar School have given permission for a sign to be erected forbidding any overnight camping on the field.

 6118 Electricity Usage for the CCTV - It was confirmed that the cameras will be shut down to enable a correct electricity usage reading to be made. Unfortunately, even though the cameras have been ‘tweaked' the cameras still do not produce a clear picture. The Clerk was directed to make contact with the alarm company for their advice on a lighting scheme for the area.

 6119 Booster Station at Mount Pleasant Lane – Deferred.

6120 Painting of Railings at the Playing Fields – Work is still on-going.

6121 Trees – Concern was raised by Mr John Lane , Chair of the Health and Safety Committee at Bolton-le-Sands Primary School Governing Body about the large tree in the bonfire area of the Community Centre that has been damaged by fire and also the overhanging branches from trees on the playing fields. It was also mentioned in the letter that the soak away drain is a problem during wet weather. Advice will be sought on the trees. With regards to the soak away, whilst it was constructed to take away the surface water from the footpath, it is struggling to accommodate all the water that is now running off the playgrounds.

6122 Pedestrian Crossing across the A6 – The Clerk referred to an e-mail sent from Vicky Twist, the Highways and Environment Management on 21 st April 2008 explaining that two pedestrian islands were to be constructed during the 2006-2007 programme. However, after consideration and consultation, it was decided by the Highways Authority that a pedestrian island at the location of Whin Grove was unfeasible. The Clerk contacted Vicky Twist asking for consideration to be given to a pedestrian island being constructed to assist pedestrians to cross the A6 further northwards. Unfortunately there has been no response. Councillors were dismayed to find that no response had been made and requested a response within 7 days.

6123 Budget Meeting – A meeting of council was arranged for Wednesday November 19 th at 7.30 pm venue to be confirmed.

 6124 Annual Assembly – Trading Standards will be invited to speak at the Annual Assembly in March 2009.

6125 Reports by Members – Cllr Patrick reported on a recent meeting of the Lancashire Local – Lancaster District where the discussion is taking place of allowing horses along the tow path.

6126 Correspondence –

Bonfire on The Shore – Letters requesting bonfires on the shore were discussed and permission was granted provided the fires are built on the day of lighting and the remains are removed within a week of the fire. It was also mentioned that quite a pile of vegetation has already been placed on the site which is against the previous agreement.

6127 Accounts Year Ended 31 st March 2008 – The audit for the year ended 31 st March has now been completed and there were no matters arising which came to the attention of the Auditors, therefore the Annual Return was approved and accepted by council.

6128 Accounts Payable

Councillor Bell proposed that the following accounts should be paid. Seconded by Councillor Patrick - carried.

Payee / Description Amount Cheque No.

Amenity 1 (bowling green materials) £486.45 701403

BDO Stoy Hayward (audit fee) £334.88 701404

Lancaster City Council ( grounds maintenance) £343.61 701405

Lancaster City Council (bluebell bulbs) £130.00 701406

Travis Perkins (sundry materials) £38.12 701407

United Utilities ( water charges greens) £16.60 701408

P. Bradley ( Clerk's salary + petty cash ) £558.47 701409

M Ashton ( Lengthsman) £643.50 701410

A Swindlehurst (greensman) £200.00 701411

West Coast Glass (glass for shelter) £238.75 701412

Old Free Grammar School ( room hire) £36.75 701413

Level Crossing at St Michael's Lane – Cllr Rodwell asked the Council to support the provision of shelters for waiting pedestrians as with the increased rail traffic the barriers are down for possibly 20 to 25 minutes.

OCTOBER 2008  

Present: Councillor J Budden (in the Chair)

Councillors: M Archer, J Bailey, T Bell , M Craddock, C. Pollitt, D Rodwell, W Stockdale

PC Dave Lowe.

PACT (Police and Communities Together)

P C Lowe reported on the 8 crimes recorded for September, shoplifting from Barnfields, The Blue Anchor had a small window broken, a minor assault, damage (x4), minor theft, Crimes reported for the past three months in 2008 were 16, compared with 21 for the same period last year. Statistics for anti-social behaviour for the past three months show 24 compared with 30 for the same period last year.

PC Lowe reported that he had been called to view the CCTV footage on two occasions but the quality of the footage was not very clear.

PC Lowe also confirmed that it is not an offence for horses to ride against the flow of traffic along a one-way street, however this does not include horse with carriage.

He also reported that ‘zig-zag' lines are to be placed outside the school entrance.

The travellers on Morecambe Lodge car park are due to leave on Wednesday.

Apologies – County Cllr Fishwick.

Minutes – Minutes of the meeting held on 1 st September were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Rodwell – carried.

6096 Environmental Matters

Parish Lengthsman Scheme – Some Rights of Way work has been done following complaint forms from County. A damaged BT manhole cover was found in a dangerous state next to the school, the lid had fallen into the hole, the frame being broken and needing replacement. The sword from the War Memorial has been cleaned up and fastened to the cross again. Whilst he had a machine on hire from Barnfields for another job, Mike used it to cut the long grass on the area off Monkswell Drive . He has reported the dirty condition of the disabled toilet adjacent to the Community Centre.

Hedges – It was again requested that a letter be sent from County Council to the householders requesting their hedges to be cut and particular attention to be given to the bottom of the hedge as it is still encroaching on to the footpath.

Bulbs – The daffodil and bluebell bulbs are available for collection. After discussion it was suggested that if at all possible, the scouts be asked to plant the daffodils and the school the bluebells.

Signage on The Shore – It was confirmed that the old United Utilities frame will be made into a notice board for the parish council.

6097 Footpath (Town End)

Mike Ashton (Parish Lengthsman) reported that this footpath was checked again and new discs stuck to the wall as promised at last month's meeting. In addition he has met with Steve Edwards to discuss a suitable place to erect a finger post where the path leaves the highway at the far end of Town End. This is a very difficult place to erect a sign without causing an obstacle or placing it on private land. There is literally just enough room for the post and even that is not in an ideal position.

 6098 Public Rights of Way – Steve Edwards, of Lancashire County Council provided a map showing the various footpaths and whilst it is not the responsibility of the parish council to ensure that the PROW are retained, it would be useful to monitor the condition of the paths for obstructions etc. It was considered this could be a village project and the clerk was directed to request a copy of the full definitive map showing unclassified roads as well as footpaths and bridleways, together with a green belt plan and conservation plan. Meanwhile, it was felt more could be done to the footpath along the shore from St Michael's Lane to Mill Lane and a request for more ‘second-hand' railway sleepers will be made.

 6099 Signage at School Croft – deferred.

 6100 British Waterways – A response from Mike Marshall, the Customer Operations Manager, was received. He has liaised with his supervisor for the area who has advised that a contractor will be appointed later in the year to undertake works to trim the hedge. With regards to the coping stones, whilst there is some grout missing from the wall, he could not find any loose stones therefore they do not consider that urgent action is required at this time.

 6102 Electricity Usage for the CCTV - It was suggested that the installer of the CCTV be asked to make recommendations as to the level of lighting required. In the meantime, it was agreed that the CCTV can be shut down to enable a correct electricity usage reading to be made.

6103 Booster Station at Mount Pleasant Lane – Deferred.

6104 Land adj. A6 – A response from Debbie Threlfall the Senior Planning Control Officer was received stating that no breach of planning control has been made.

6105 Telephone Box at Junction Slyne Road/Bye Pass Road - After the intervention of Geraldine Smith MP, BT has now replaced the door.

6106 Painting of Railings at the Playing Fields – Work is still on-going and it was agreed that a payment should be made to the paint supplier on account for the paint used to date.

6107 Trees – The Clerk made enquiries with Maxine Knagg who confirmed she is only responsible for trees from a planning point of view and suggested enquiries be made with George Taylor of City Contract Services. A message was left for Mr Taylor to contact either Cllr Bell or Cllr Rodwell but unfortunately no contact had been made.

It was mentioned at this time, that the tree by the bonfire site on the playing fields is in a poor condition. The Bonfire Committee has offered to plant trees in other areas of the village in replacement for this damaged one which will inevitably have to be removed in the not too distant future.

6108 Remembrance Day Service - Cllr Craddock has organised a Bugler to attend this service and he will take the Chairman's place in laying the wreath.

 6109 Sports Turf Research – The Clerk made enquiries with the STRI who confirmed the council has a full support package which includes an annual visit. The subscription could be reduced to a Basic Package of £155 which still includes for the Bulletin and telephone support. After discussion it was considered wise to continue with the present package and Cllr Craddock proposed a cheque be drawn accordingly. Seconded Cllr Bailey – all in favour – carried.

6110 Casual Vacancy – Unfortunately, despite notices in the local paper, the council has received no interest in this vacancy. It was therefore decided to defer this matter until the Annual Assembly.

6111 Parish Council Website – This is continuing to be up-dated by Cllr Pollitt and any interesting news should be e-mailed to him for inclusion on the web-site.

 6112 Reports by Members –

Sports and Recreation Committee – It was confirmed that funds are healthy. A bill for some outside work has now been settled, split between the Scouts and the Pavilion Committee.

6113 Correspondence –

Bolton-le-Sands Pre-School – A letter requesting use of the car park for a fund-raising event was received. Permission was granted providing it does not clash with either a football match or Trash & Treasure. Cllr Budden will advise.

Mrs Avril Moncaster – asked the parish council to support her in trying to obtain a safe crossing of the A6 in the vicinity of St. Nicholas Lane . The parish council was under the impression that County Highways did support such a crossing and will contact Lancashire County Council accordingly.

A letter of apology was received for damaging the bowling green .

Lancaster City Council – 2008 Countryside Alliance Awards – A notification was received and it was suggested the Post Office be nominated.

City Contract Services – confirmed that School Croft had not been cut as often as it should have been and a credit of £117 will be made against the council's final account.

Bonfire Committee – permission was granted for the Bonfire Committee to form an opening through the boundary hedge between the playing fields and Mrs Moorby's field with a robust fencing panel. The entire panel would be removed on the day of the firework display to allow access from the playing fields into Mrs Moorby's land to allow the movement and positioning of equipment required for the display. The panel would then be replaced and re-secured before leaving the field on the night of the display. Cllr Rodwell proposed – seconded Cllr Bailey – carried. (Cllrs Budden and Stockdale declared an interest).

Sports and Recreation Pavilion Committee – It was agreed that Mike Ashton would be asked to re-fix one of the steps up to the tennis pavilion, re-fix the downspouts and clear the guttering without charge.

6114 Accounts Payable

Councillor Rodwell proposed that the following accounts should be paid along with the 2 cheques to Lancaster City Council for grounds maintenance. Seconded by Councillor Bailey - carried.

P. Bradley ( Clerk's salary + petty cash ) £558.47 701396

A Swindlehurst (greensman) £200.00 701397

P McGaffigan (misc.) £1.80 701398

Lancaster City Council (rent for bus shelters sites) £1.00 701399

M Ashton £1232.00 701400

Royal British Legion £100.00 701401

Sports Turf Research (sub.) £408.90 701402

September 2008

Present: Councillor J Budden (in the Chair)

Councillors: J Bailey, T Bell, M Craddock, B Patrick, C. Pollitt, D Rodwell, W Stockdale

PC Dave Lowe.

PACT (Police and Communities Together)

P C Lowe reported on the 10 crimes recorded since July, a petrol cap had been forced off a vehicle to attempt to steal the fuel and the petrol cap was damaged, damage following a domestic incident, a neighbour dispute in the village over a parking place, damage to a vehicle on Slyne Road, copper piping stolen, scratches to a vehicle on Church Brow, a substantial amount of cannabis recovered from Red Bank Caravan Park, fencing ripped out at Red Bank Farm used for firewood on the beach, 2 solar lights were stolen and a public order incident involving the Chip Shop. Crimes reported for the past three months in 2008 were 16, compared with 21 for the same period last year. Statistics for anti-social behaviour for the past three months show 9 compared with 28 for the same period last year.

Apologies – Cllr Archer. City Cllr Histed. County Cllr Fishwick.

Minutes – Minutes of the meeting held on 14th July were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Patrick – carried.

6082 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton tabled his report for August. The CCTV was used to try to identify a car driving dangerously around the car park and the culprits who defaced the bowling green by digging a small hole. The goal posts were made ready for the footballers to erect them for the new season. A tree growing in the car park but overhanging a neighbouring garden was cut down and removed with Cllr Budden's help. The usual grass cutting and strimming has been done. The watering equipment at the bowling greens has been put away in the top shed. A fly-tipped bathroom suite was removed from Ancliffe Lane. The broken bus shelter window at Brookfield was cleared away and various rights of way works carried out.

The County ROW Officer has been informed about the pipe that has been laid across the Monkswell path into the stream. It is not known if the piping of roof water into the stream is allowed but the tarmac path will need re-instatement.

Footpath at Town End – Following Mr Entwistle's letter regarding the inadequate signage at this footpath, the circular signs have been replaced both on the canal and Town End. However, the parish council felt that finger post signs would be a better alternative, to ensure visitors to the parish are aware of this right of way.

Public Rights of Way – The council directed the Clerk to write to the Rights of Way Officer to ascertain what it needed to do to ensure these footpaths are retained and to ask for an up-to-date definitive list.

Signs on the Foreshore – Council directed the Lengthsman to remove the old redundant signs on the shore.

School Croft – It was reported that vehicles have been parking overnight on this amenity land and the Clerk was directed to ask permission of the Trustees of the Old Free Grammar School to erect a sign saying “School Croft” Parish Amenity Land – No Camping.

British Waterways – The Clerk was directed to contact British Waterways reporting, once again, the state of the hedge and loose coping stones along the wall from Shady Lane to Holy Trinity Church and to copy Geraldine Smith MP for her assistance in dealing with this on-going matter which has been constantly ignored by British Waterways.

Hedges – The Clerk was directed to contact Lancashire Highways for its assistance in asking the residents of Broadlands Drive who back onto Slyne Road to cut the hedges and remove the undergrowth that is encroaching along the pavement making it very difficult for pedestrians.

The Hollows – Cllr Pollitt reported that the area at the bottom of this amenity land needs clearing.

6083 CCTV – Council authorised reimbursement to the Village Hall Committee of the cost in obtaining two sets of keys given to the council for access into the Community Centre in order that access can be made to the CCTV cabinet at all times. The Village Hall Committee also asked for a contribution towards the electricity usage for the CCTV, a matter that was adjourned for confirmation of the actual electricity used.

6084 Booster Station at Mount Pleasant Lane – Deferred.

6085 Land adj. A6 – Debbie Threlfall, the Senior Planning Control Officer, responded to concerns raised by the parish council on the development of this land by saying that at this time there appears to be no breach of planning control and therefore nothing to pursue. Council disagreed with this and pointed out that when the land was inspected some years ago by the planning services, it was confirmed that no further development would be allowed and photographs were taken for their files. Therefore the additional parking and landscaping that has taken place since that time should reflect this.

6086 Telephone Box at Junction Slyne Road/Bye Pass Road - Nothing to report, therefore the Clerk was directed to pass the correspondence to Geraldine Smith MP for her assistance in resolving the matter with regards to the replacement door.

6087 Painting of Railings at the Playing Fields – works in hand.

6088 Trees – Matter adjourned for Cllrs Rodwell and Bell to obtain advice from Lancaster City Council.

6089 Annual Christmas Tree – The Clerk was directed to obtain permission for the tree to be sited in the grounds of Bolton Lodge. The tree will be erected on the week-end of 29 th /30 th November and taken down 3 rd /4 th January 09.

6090 Remembrance Day Service – It was confirmed Revd Tom Maidment will have retired by this day but Linda McKluskie will take the service which will be the same as last year. In the absence of the Chairman, who will be undertaking his mayoral duties in Lancaster, Cllr Craddock will lead the procession and lay the wreath at the war memorial. Cllrs Bailey and Craddock will make enquiries for a bugler for the service.

6091 STRI – The Clerk was directed to make enquiries to reduce the annual subscription. It was confirmed that payment of the invoice will be deferred until October.

6092 Casual Vacancy – Deferred until October.

6093 Reports by Members –

Village Hall Management Committee –

•  CCTV Monitor – It was confirmed two sets of keys have been passed to the parish council and a request for reimbursement of the £17.50 paid had been dealt with above. It was requested that the parish council should be asked to pay the electricity charge for the running of the monitors amounting to £184.13 per annum.

•  Lighting at the Community Centre – The Committee accepted that whilst the cameras have already brought a vast improvement to the area, extra lighting is still needed as hirers of the centre are not at all comfortable walking to their cars which often have to be left a considerable distance from the building. It was also felt that improved lighting will also improve the performance of the excellent cameras which do nothing in the areas unlit in the long hours of darkness.

•  Replacement of 3 manhole covers around the building – Because of the considerable traffic on the car park, mostly cars, but occasional delivery lorries and Council refuse lorries, these manhole covers are totally inadequate and below strength. They are buckled and the supporting edges are crumbling. It was suggested that the responsibility of the cover to the rear of the building is the responsibility of the Village Hall Committee.

The parish council discussed the above and it was suggested that Lancashire County Council be approached to change the existing lights within the car park in the first instance but all the above will be looked at nearer to the close of this financial year.

Sports Pavilion Committee – concern was raised regarding the financial position of this committee.

6094 Correspondence –

•  Requests from the Bonfire Committee and Gala Committee were received. Cllrs Budden, Bailey and Stockdale declared an interest. Permission was granted for the annual bonfire to be held on 8 th November 2008 and the Gala to be held on 13 th June 2009 on the parish council playing fields.

•  Age Concern requested a financial donation to assist with the running of its Carnforth office. Whilst members did agree that this was a worthwhile charity, this parish council was not in a position to offer a financial donation in this financial year. However, it may be considered in 2009-2010.

•  A letter of thanks was received from Mrs Carter for the support given by the parish council for the new rubbish bin placed by the bus shelter on By-Pass Road.

6095 Accounts Payable

Councillor Craddock proposed that the following accounts should be paid with the exception of the 2 cheques to Lancaster City Council for grounds maintenance. Seconded by Councillor Patrick - carried.

Payee / Description Amount Cheque No.

Lancaster City Council (signs) £294.48 701384

Lancaster City Council (grounds maintenance) £1924.32 701385 ***

Lancaster County Council (rent for 2 seats) £10.00 701386

Travis Perkins (materials) £75.90 701387

United Utilities (water charges) £76.43 701388

A Swindlehurst (greensman) £200.00 701389

P. Bradley ( Clerk's salary + petty cash ) £557.96 701390

STRI (travelling expenses) £45.50 701391

Lancaster City Council £481.08 701392 ***

M Ashton (Lengthsman) £1281.50 701393

Old Boy's Fr. Gr. Sch (rent for School Croft) £286.78 701394

BLS Village Hall Cttee (keys) £17.50 701395

*** Cllr Budden requested clarification from City Contract Services of the number of cuts made to the amenity land of this parish council before the cheques are to be sent.

July 2008

Present: Councillor J Bailey (in the Chair)

Councillors: M Archer, M Craddock, B Patrick, C. Pollitt, W Stockdale

PC Dave Lowe. + 2 L.G. Electors.

PACT (Police and Communities Together)

P C Lowe reported on the 6 crimes recorded for the month, including a minor assault, damage to a bird table, 2 windows broken at the football changing rooms, shoplifting from the Spar, theft and a domestic issue at Detron Gate Caravan Park. Crimes reported for the past three months in 2008 were 17, compared with 23 for the same period last year. There have been 18 anti-social behaviour incidents reported. Statistics for the past three months show 39 compared with 48 for the same period last year.

The meeting was adjourned to enable Mrs Dorothy Carruthers and Mr Geoff Forrest from the Community Centre Management Committee to speak on the keyholder issue for the cabinet to the CCTV as the Caretaker of the Centre has expressed his extreme disappointment that he has not been allowed to be a keyholder to the cabinet, despite the fact that he was invited to be shown the equipment installed within the Community Centre. It was explained that there had been a mis-understanding and whilst he had been shown how the equipment worked, it had not been the intention that he should be given the authority to deal with any issue that may occur in the future when the CCTV footage will need to be examined. Mrs Carruthers and Mr Forrest explained that the Caretaker was extremely upset at not being given this responsibility and in protest had voiced his intention to leave that position. Members of the Council apologised for any mis-understanding and assured both committee members that the matter would be discussed sensitively.

The meeting re-convened and both Community Centre Management Committee members left the room.

Apologies – Cllr Budden, Cllr Bell, Cllr Rodwell, City Cllr Histed. County Cllr Fishwick.

Minutes – Minutes of the meeting held on 2 nd June were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Patrick – carried.

6070 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton tabled his report for June. Various areas of grass-cutting has been carried out in the village as well as weeding and sweeping of the car park areas. The bronze sword handle from the War Memorial had been retrieved as it was hanging off and re-fixed. Some time was spent designing and making a cupboard for the new CCTV system. Some emergency cutting up of a fallen tree on Beech Tree Close was done. Some strimming was also carried out on The Hollows. The brambles along the side of the tennis courts have been cut down and all the litter hiding in there was removed. The path up to the school from Packet Lane was given a serious cutting back. He was also given a lesson on how to search and download video footage from the new CCTV cameras. Two cast iron gully covers were reported stolen to County Highways and road cones were placed there until they could be made safe. Mike collected two signs and they will be put up within the next few days. He met with Mrs Freeman regarding the siting of the commemorative bench on The Shore and groundworks have been carried out ready for the bench to be bolted down. Mike also met with Barry from the Probation Service to progress the painting of the railings around the Playing Fields and collected materials to enable the works to be started. He reported that litter is now appearing on the tennis court site, a sign that young people are now congregating there instead of around the bowling pavilion.

Works required: shutters at the bowling pavilion are in need of re-staining.

Matters reported to County Highways:

• Parsons Moss – erosion of road surface and overhanging trees on Shore Road – matter in hand.
• Tree at the back of the Library overhanging adjacent garden – this matter was reported to Lancashire County Council's Grounds Maintenance Section for their attention.
• Main Road outside Spar Shop – United Utilities (water) has already been notified about the defective box. On Friday July 4, the Highway Superintendent inspected the area and noticed that the lid had been replaced but that the area around the box had sunk. He will endeavour to have this area repaired as soon as possible.
• The gully grates outside Bowker's Butchers and 61 Main Road will be replaced as soon as possible.
• Brookfield View – Unfortunately although the footway has seen better days, at the present time it does not meet the current criteria for reconstruction. The situation will be monitored.
• The condition of the footways around the village are in general in a reasonable condition. Funding from the special maintenance budget has, in the past, allowed for footway reconstruction work but in more recent years the allocation has had to be spent mainly on carriageway resurfacing. Special maintenance funds are limited and as far as footways are concerned, any available funds are generally targeted at the most heavily used principal road footways. He will, however, bear Brookfield View and any other similar footways in mind if funds become available in the future.
• Greenwood Avenue/Greenwood Crescent – the potholes at this junction have been filled and it is hoped that a larger area of the carriageway will be patched in the near future.

Grange View – Cllr Pollitt raised the state of the overgrown area at Grange View and will meet with Cllr Budden to discuss this during August.

6071 CCTV – The system has now been installed and the question of keyholders raised by the Community Centre Management Committee was fully discussed. The parish council was sympathetic towards the caretaker and apologised for any mis-understanding. The parish council noted its appreciation of the assistance given by the Village Hall Committee by allowing the siting of the camera equipment there, however the parish council felt that in view of the fact that the equipment and the data captured is the responsibility of the parish council, therefore it was decided that the responsibility for the keys to the equipment cabinet should remain with the parish council. It was confirmed that the original 3 keyholders, namely Cllrs Bailey and Stockdale and Mike Ashton, the Parish Lengthsman, shall be the keyholders in the first instance and the situation shall be reviewed in 12 months. It was further requested that these 3 keyholders should each be given a key to the village hall to enable them access.

6072 Booster Station at Mount Pleasant Lane – Deferred.

6073 Land adj. A6 – Nothing to report from the Enforcement Officer at City Council.

6074 Telephone Box at Junction Slyne Road/Bye Pass Road - The box is still open to the elements and the clerk will request an update from BT. In the meantime it was confirmed that there was a consultation into various pay phones around the district, but Bolton-le-Sands was not included.

6075 Painting of Railings at the Playing Fields – works in hand.

6076 Trees – Matter adjourned.

6077 Reports by Members –

Lancaster District – Lancashire Local – Cllr Patrick reported on a recent meeting. Consideration is being given to a round-a-bout at Tesco's. The new leisure facilities at Detron Gate were discussed.

6078 Correspondence –

Bus Shelter by the War Memorial – a request to have this bus shelter swept and disinfected was forwarded to the Lengthsman.

Manhole Covers on the Car Park – The condition of these covers was raised by the Village Hall Committee. Cllr Craddock had inspected these and confirmed that they needed attention. The parish council will review the situation when deciding the budget for 2009-2010 for replacement next year.

Lighting at the Car Park – The parish council will look at the lighting situation with a view to improving it.

Town End Footpath – The inadequate signage at this footpath was brought to the attention of the parish council by Mr Entwistle and his concerns will be forwarded onto the Public Rights of Way Office.

6079 Statement of Accounts 2007 – 2008 – These Accounts were approved by Council and signed by Cllr Bailey – Vice Chairman.

6080 Annual Governance Statement – The Annual Governance Statement was approved by Council and signed by Cllr Bailey – Vice Chairman.

6081 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Pollitt - carried.

Payee / Description Amount Cheque No.

Crystal CCTV £6850.25 701370

P. Bradley ( Clerk's salary + petty cash ) £556.47 701371

A Swindlehurst (greensman) £200.00 701372

Ardus (website hosting) £70.50 701373

Glasdon (1 No. seat) £576.70 701374

McGaffigans (misc. materials) £9.99 701375

Travis Perkins (misc. materials) £12.60 701376

Sign of the Times (2 no. signs) £54.00 701377

M. Ashton (Lengthsman) £2178.00 701378

BLS Fr Gr School (rent) £54.00 701379

Mayor's Charity Fund (donation) £1000.00 701380

Cheques drawn 4 th August 2008

P Bradlley ( Clerk's salary) £542.58 701381

M. Ashton (Lengthsman -4 parishes) £1045.00 701382

A Swindlehurst ( Greensman) £200.00 701383

June 2008

Present: Councillor K Budden (in the Chair)

Councillors: M Archer, J Bailey, T. Bell, M Craddock, B Patrick, C. Pollitt, D Rodwell

PC Dave Lowe.

Mal Hartshorn – Tree Warden

City Councillor Malcolm

PACT (Police and Communities Together)

P C Lowe reported on the 6 crimes recorded for the month, including a minor assault, various minor thefts and damage. Statistics for the past three months shows 13 crimes reported for 2008 compared with 18 for the same period last year. There were no youth related incidents recorded for last month. Statistics for the past three months show 6 compared with 25 for the same period last year.

He reported that Grange View is still being used as a ‘rat-run' and patrols will be made to try and deter motorists from using it as such.

An anonymous letter complaining about gun shots being heard in the vicinity of Thwaite Brow Woods had been sent to various councillors as well as Lancashire County Council who notified the police accordingly. It was reported that community support officers will check the woods in the evenings.

Apologies – Cllr Stockdale, City Cllr Histed. County Cllr Fishwick.

Minutes – Minutes of the meeting held on 12 th May were distributed prior to the meeting. After slight amendment Cllr. Pollitt proposed acceptance – seconded Cllr. Patrick – carried.

6060 Environmental Matters

Real Crime Series – Cllr Budden had received a request from ITV for permission to use a part of Morecambe Lodge car park for their vehicles whilst filming on 10 th and 11 th June in connection with the cockling tragedy which was granted.

Footpath – Monkswell – Discussion took place earlier this month between Mike Ashton and Steve Edwards with Cllr Budden on the state of this footpath. Permission has been given by the owners of the land for a clear up exercise and Steve Edwards offered £150 towards this work. After discussion Cllr Rodwell proposed that this parish council match this funding, seconded Cllr Bailey – carried. Mr Hartshorn also offered his services in this clean up operation.

Playground Report – several matters highlighted were forwarded to Mike Ashton who has attended to them. An estimate of £132 from City Contract Services to repair the safety tiles was tabled and accepted.

Parish Lengthsman Scheme – Mike Ashton tabled his report for May. Repairs to the bowling green gate and some of the railings have been carried out as well as some modifications to the closing devices. Usual grass cutting and some weed spraying has been undertaken. He reported that a tree had been damaged by the high winds on Bank Holiday Monday. He was unable to assist because of the continuing high winds but made the appropriate telephone calls to enable the tree to be dealt with.

Works required: tap at the bowling greens to be replaced (Mike has in hand).

Matters to be reported to County Highways:

• Parsons Moss – erosion of road surface and overhanging trees on Shore Road.
• Hedges encroaching onto the road by the railway crossing – Clerk to write in the first instance
• Tree at the back of the Library overhanging adjacent garden

Trees: - The newly appointed Tree Warden, Mal Hartshorn, was introduced. The concerns of the parish council on the trees on the playing fields and along Mount Pleasant Lane were highlighted and arrangements will be made by the Clerk with Maxine Knagg of Lancaster City Council to discuss these concerns with Cllrs Bell, Rodwell and Mr Hartshorn.

Bulbs – City Council Services offered to supply bulbs to parish councils at wholesale prices. This parish council took up the offer and ordered 1000 bluebells and 500 daffodils for planting around the village.

6061 CCTV – In the absence of Cllr Stockdale, Cllr Bailey reported that Phil Corris, of Lancashire Constabulary was well satisfied with the proposed system. In the absence of a final quotation showing the amendments previously discussed, it was therefore resolved that if the final figure presented to Cllrs Bailey and Stockdale is not above £6000, they were authorised to place the order for the works to be carried out at the earliest convenience.

6062 Booster Station at Mount Pleasant Lane – Deferred.

6063 Land adj. A6 – Nothing to report from the Enforcement Officer at City Council.

6064 Telephone Box at Junction Slyne Road/Bye Pass Road - The box is still open to the elements and the clerk will request an update from BT. In the meantime, it was reported that BT are undergoing a consultation within the district on the use of the telephone boxes which the clerk was unaware of and will make the necessary enquiries.

6065 Painting of Railings at the Playing Fields – works in hand.

6066 Casual Vacancy – Lancaster City Council confirmed that a notice has not been received requesting an election to be held in the parish. The Clerk therefore advertised the vacancy in the local press and on the notice board with a closing date of 27 th June. It was therefore decided a special meeting will be held on Monday 30 th June at 6.00pm in the Scout Hall to discuss and hopefully co-opt a new member to the parish council to attend the July meeting.

6067 Reports by Members - none

6068 Correspondence – Requests for financial donations were received from Children with Leukaemia and Bowland Pennine Mountain Rescue Team. However, the parish council has already committed its charitable donations for this year.

6069 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Bell - carried.

Payee / Description Amount Cheque No.

P. Bradley ( Clerk's salary + petty cash ) £556.47 701366

A Swindlehurst (greensman) £200.00 701367

Baypower (repairs) £135.13 701368

M. Ashton (Lengthsman) £880.00 701369

May 2008

Present:

Councillors: J. Bailey, T Bell, K. Budden, M. Craddock, B. Patrick, C. Pollitt, D. Rodwell, & B. Stockdale

Cllr S Fishwick, PC Lowe.

Chairman - The Clerk opened the meeting requesting nominations for Chairperson. Cllr. Pollitt proposed Cllr Budden, seconded Cllr Rodwell - carried unanimously. Cllr. Budden took the Chair.

PACT (Police and Communities Together)

P.C. Lowe reported on the 4 crimes recorded, window broken at the bus shelter outside Brookfield Surgery, theft of a tax disc, solar lights and a bird table was damaged. Statistics show that there have been 15 recorded crimes this year compared with 21 for the same period last year. Figures for youth related incidents were not available.

He suggested that the parish council considers bye-laws to assist the police in controlling the playground as well as camping on the shore.

Apologies : Cllr M Archer, City Cllr V Histed.

Minutes : Minutes of the Meeting held on 7th April 2008 were distributed prior to the meeting. Cllr. Pollitt proposed acceptance - seconded Cllr. Bell – carried.

Election of Officers

Vice Chairman - Cllr Pollitt proposed Cllr Bailey - seconded Cllr Rodwell - carried.

Community Centre Management Committee : Cllr Bailey proposed Cllr Rodwell - seconded Cllr Bell - carried.

Bowling Greens Management Committee: Cllr Patrick proposed Cllrs Budden, Pollitt and Stockdale - seconded Cllr Bell - carried.

Sports Centre Management Committee: Cllr Bailey proposed Cllrs Archer and Pollitt - seconded Cllr Bell - carried.

Parish Lengthsman Representative : Cllr Craddock proposed Cllr Budden - seconded Cllr Bell - carried.

C.A.R.P. – Cllr Bailey proposed Cllr Archer – seconded Cllr Stockdale – carried.

Lancashire Local - Lancaster District – Cllr Rodwell proposed Cllr Patrick – seconded Cllr Bell - carried.

6049 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton tabled his report. Cllr Budden assisted the Lengthsman in retrieving the roller from the middle of the top bowling green and placing it back to where it is stored. However, since then it has now been turned completely upside down. Cllr Budden also assisted in the removal of tons of debris left by the tide around the benches on Mill Lane. Grass has been cut. The wild flowers on School Croft have not seeded themselves as Mike and Steve Edwards would have liked but hopefully they will spread, although the grass might prevent this as it is too thick. The football posts have been removed and stored away for the summer. Mike arranged with Ian McGuffie of BayPower to look at the various items of welding required at the Recreation Fields. The dangerous branch overhanging the road and fence at the top of School Croft has now been attended to by a contractor working for the owner of Hawkshead. He has been asked by the Bowling Club to erect some shelving in the Bowling Pavilion for their trophies.

Morecambe Lodge Foreshore – Mike has repaired some of the chestnut fencing and made an inventory of the planting already there. It was decided to leave the area for the time being. In the meantime, the clerk will ascertain whether or not there are any plants that should not be planted near to the sewer and ask Mike to maintain the fencing around the planted areas.

Footpath Whin Avenue – A6 – Mike to be asked to strim it and tidy the footpath.

Pedestrian Refuge A6 – Despite the fact that it had been highlighted during a recent Lancashire Local – Lancaster District meeting that this refuge was to be constructed, it had been decided that this was not feasible.

Hedge at Fern Lea – Fern Lea is not adopted but County Highways will try and assist in the matter of the hedges.

White Containers – Mill Lane – The Clerk reported to County Highways that white containers containing concrete had been placed along the verge on Mill Lane. County Highways responded by saying that if the containers are on highway land or too near to the highway, they will be removed.

Bolton-le-Sands School – Tim Cross, Headmaster of the School, reported his concerns about two trees by the bonfire site overhanging the school roof. The Clerk will contact the Tree Warden for his advice.

Surface Water on footpath between Tennyson and Byron Avenues – It was reported that flooding is occurring on this footpath and asked if there was anything that could be done to resolve the situation.

St Nicholas Lane – Cllr Fishwick reported that once again, it has been noted that riders of horses are riding against the flow of traffic along the one-way section onto the A6. It was noted that this is an offence and a note will go to the various stables advising them of this fact.

Pumping Station St Nicholas Lane – It was reported that a further discharge of sewage occurred outside the pumping station. Although United Utilities did re-act quickly and cleansed the area, it was a matter that should be recorded in writing to them.

Footpath Monkswell – Wordsworth – It was noted that this footpath is now in a dangerous condition.

Matters Arising:

6050 CCTV – Cllr Stockdale reported on the meeting between himself, Cllr Bailey with Phil Corris of the Police who was in agreement with the three suggested systems and would check out similar works in the area. It was decided that subject to a fair response from Phil regarding the system, that an order be placed for a 5-camera system. Cllr Pollitt proposed – seconded Cllr Rodwell – carried. In the meantime, the clerk will contact PC Lowe to ascertain whether or not any grant aid may be available towards this project and will also notify the insurance company accordingly.

6051 Booster Station – Mount Pleasant Lane – Deferred.

6052 Land adj. A6 – Debbie Threlfall, Senior Planning Control Officer will take a look next time she is in the area.

6053 Tree Warden – Mr Malcolm Hartshorn of 23 Lowlands Road, Bolton-le-Sands has been appointed Tree Warden and will be invited to the next meeting.

6054 Telephone Box at Junction Slyne Road/A6 – The door has still not been fixed on the kiosk and the clerk will make enquiries.

6055 Painting of Railings at Playing Fields – Once the railings and gate have been repaired, the clerk will make the necessary arrangements for this work to be carried out.

6056 Casual Vacancy – Cllr Stephen Briggs tendered his resignation due to the fact that he has moved out of the area. The Clerk notified Lancaster City Council who advertised this vacancy and if a notice is received signed by ten Electors of the Parish requesting that the vacancy be filled by an Election, the Returning Officer will fix a date on which an Election will be held. If such a notice is not received by 12 th May the Parish Council shall fill the vacancy by co-option.

6057 Reports By Members – None reported.

6058 Correspondence –

•  Lancaster City Council reminded members of the necessity for completion of their notification of personal interests.

•  Lancaster City Council invited members to take part in the Annual Mayor's Sunday Service to be held on Sunday 18 th May at the Priory Church, Lancaster.

•  Lancaster City Council, via Furniture Matters, will provide this parish council with a refurbished computer free of charge.

•  Annual Assembly 2009 – the date cannot be confirmed at this time.

•  The Clerk was given the authority to obtain information required to make a claim against United Utilities for surface water drainage at the Playing Fields.

6059 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Pollitt - carried.

P. Bradley £557.65 701357

PAYE £15.44 701358

BSS (stationery) £22.05 701359

A Swindlehurst (greensman) £200.00 701360

City Contract Services £299.63 (coppicing 07/08) 701361

United Utilities (water) £17.53 (bowling greens) 701362

Alliance (insurance) £2,663.85 701363

M. Ashton (Lengthsman) £1,127.50 (4 parishes) 701364

K. Budden (chairmans exp) £125.00 701365

APRIL 2008

Present: Councillor K Budden (in the Chair) Councillors: M Archer, J Bailey, T. Bell, B Patrick, C. Pollitt.

PC Lowe.

PACT (Police and Communities Together)

P C Lowe reported on the 5 crimes recorded for the month, including coping stones stolen from the wall at the school, damage to vehicles, a pin removed from a hinge to patio doors, and a common assault involving a footballer and the ref during a match. Statistics for the past three months shows 20 crimes reported for 2008 compared with 19 last year. Youth related incidents – there have been 6 incidents recorded this month compared with 10 for the same period last year.

He confirmed that it is an offence to ride horses on the footpath, the same as cycling, however unless it is endangering pedestrians, the police rarely take action.

It was reported that cars are racing along Pasture Lane.

He also reported that the request for Grange View to be made ‘one-way' to traffic from Coastal Road to Bye Pass Road may not be accepted.

Apologies – Cllr Stockdale, City Cllr Histed. County Cllr Fishwick.

Minutes – Minutes of the meeting held on 3 rd March were distributed prior to the meeting. Cllr. Pollitt proposed acceptance – seconded Cllr. Patrick – carried.

6035 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton tabled his final report for this financial year. He cleared the weeds, brambles and general mess from the area around the bridge and the Old Boy's School car park. After consulting with Cllr Budden, he replaced the timber edging around the lower bowling green down one side and some other parts where it badly needed it. The lock to the top pavilion was repaired after the door had been kicked in, breaking the lock. The usual litter pick around the recreation area especially after the Easter week-end.

Works required: seats on the shore and clear the debris from around the seats.

Matters to be reported to County Highways:

• White containers placed at the edge of the highway on the road leading from Mill Lane to the shore containing concrete.
• Wall adjacent to Gordon Cottages on the A6 – partly demolished the debris from which is blocking the footpath.

6036 CCTV – In the absence of Cllr Stockdale, Cllr Bailey presented three separate quotes received for cameras to be sited at the recreation area. After discussion, it was agreed that Cllrs Stockdale and Bailey should meet with Phil Corris to seek his further advice on the matter.

6037 Morecambe Lodge Car Park – The Clerk confirmed that a cheque for £1500 had been received from United Utilities to allow the parish council to complete the refurbishment works required at this car park. Mike Ashton was asked to mend the fences and to carry out an audit of the areas fenced off.

6038 Booster Station at Mount Pleasant Lane – Deferred.

6039 Land adj. A6 – It was noted that further development of the grassed area has been carried out and the clerk was directed to e-mail the Enforcement Officer at City Council.

6040 Tennis Courts – Stuart Glover of Lancaster City Council met with Cllr Budden regarding an application for funding, however, Mr Glover could not justify such an application to upgrade the courts as he felt the courts were already in good order.

6041 Tree Warden – The Clerk will ask for confirmation of a tree warden already assigned to Bolton-le-Sands by City Council.

6042 Telephone Box at Junction Slyne Road/Bye Pass Road - The box is still open to the elements and the clerk will request an update from BT.

6043 Painting of Railings at the Playing Fields – The Clerk spoke with Ian Brown of the National Probation Service who visited the site together with a supervisor. He felt that it is a project with which they could help us with. He explained his concern at the bottom of the railings where the grass is growing tall and rotting the metalwork. He suggested that a trench be cut out and filled with chippings, however council felt that these would be too available for use in throwing at windows and therefore confirmed Mike Ashton will keep the grass to a low level. It was also confirmed that the railings around the Playgroup building would be included. It was further confirmed that ‘Hammerite' paint should be used in a dark green colour with a hammered finish. The parish council will provide all the materials required for this work. Mr Brown enquired regarding welfare and toilet facilities but in view of the time of year, there are no facilities available for eating, although there are picnic tables on the School Croft field. A radar key would be made available to them to use the disabled toilet but toilets are also available in the village. It was noticed that the gate at the entrance to the bowling greens is damaged and Mike Ashton would be asked to look at a replacement.

6044 Parish Assembly 2008 – It was felt the Assembly had gone well. There were no matters arising that needed attention other than the footpath between the A6 and Whin Avenue. It was felt that this was not a designated footpath and the Clerk was asked to ascertain how it can be maintained as such, if in fact it does not come under the rights of way. The footpath at Monkswell is also causing concern and Steve Edwards will be invited to meet with Keith and Mike Ashton to discuss remedial works.

6045 Reports by Members

119 Main Road – Cllr Budden reported on a site visit by members of the Planning Committee with David Hall of the Planning Department to discuss the recent application by Daffodil Homes. It was noted that the house at the rear of 119 had been demolished without permission and in this instance Lancaster City Council is considering taking legal action against Daffodil Homes in this respect. The Planning Meeting will take place the following week.

Sports Hall Committee – The AGM was held recently where it was reported the funds are in a healthy state.

6046 Correspondence –

Playground Report – A price to replace the worn surfacing under the helicopter is to be requested from City Contract Services.

Lancaster City Council – Planning Application Decision Notices will no longer be sent out in hard copy.

- Refurbished second-hand computer terminals from City Council are to be made available to parish councils through Furniture Matters. The Clerk will register the interest from this parish council in order that it may have its own dedicated computer.

Lancashire Fire and Rescue Service – wrote to advise councils of its introduction of their Community Fire Safety Practitioners and offered to meet with councillors to give a fuller insight into the work they do and how they may help to make those within the community safer. Council was very interested in this and suggested an invite to the 2009 Parish Assembly.

Audit Commission – BDO Stoy Hayward LLP has been appointed as auditor to Bolton-le-Sands Parish Council

BLS Cricket Club – A request for a donation towards the new pavilion was received. Cllr Budden declared an interest in this matter and took no part in the discussion. Cllr Pillitt proposed a donation of £500.00 seconded Cllr Bailey – carried.

6047 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Bell - carried.

Payee / Description Amount Cheque No.

P. Bradley ( Clerk's salary + petty cash ) £565.18 701345

Inland Revenue (PAYE) £18.02 701346

M. Ashton (Lengthsman) £737.00 701347

Nigel Berry (pavilion roof) £4185.94 701348

Travis Perkins (materials) £258.08 701349

BLS Scouts (donation) £200.00 701350

W.I. (donation) £30.00 701351

Lancashire County Council (rent) £7.00 701352

Lancashire County Council (rates) £320.00 701353

BLS Fr. Grammar School (rent) £54.00 701354

BLS Cricket Club (donation) £500.00 701355

Thwaite Brow Woods (donation) £200.00 701356

MARCH 2008

Present: Councillor K Budden (in the Chair) Councillors: M Archer, J Bailey, T. Bell, S Briggs, B Patrick, C. Pollitt, W. Stockdale

City Councillor: M. Thomas.

PACT (Police and Communities Together)

P C Lowe apologised for his absence at the February meeting and reported on the 13 crimes recorded since January 1 st 2008 which were mainly crimes of damage. Youth related incidents – there have been 14 incidents recorded since the beginning of the year compared with 11 for the same period last year. PC Lowe also distributed crime statistics for Bolton-le-Sands for the year 2007. The total number of reported crimes for that year were 81, which is exactly the same as 2006.

He also reported that, at a recent Road Safety Group meeting, a request has been made for Grange View to be made ‘one-way' to traffic from Coastal Road to Bye-Pass Road to reduce vehicle movement, other than for access.

Apologies – City Cllr V Histed.

Minutes – Minutes of the meeting held on 4 th February were distributed prior to the meeting. Cllr. Patrick proposed acceptance – seconded Cllr. Bailey – carried.

6021 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton tabled his report. Usual rounds of litter picking. He looked at the far end of the land in front of Grange View to see if it could be cleared of brambles and thorns. It could be cleared but Cllr Budden and Mike agreed that it would be best left for bird habitat. Works on the benches at the bowling greens has been done. All the debris from the fallen tree at the top of School Croft was cut up and burned. He reported that the rest of this tree needs to be felled as a matter of urgency and the Highways Department is contacting the owners direct. The County Council is still trying to establish who is responsible for the wall that collapsed adjacent to the canal near Packet Bridge. The Bridges section of the council has looked at the wall and estimated between £160-200,000 to rebuild it. Chestnut fencing has been erected around the gap which is constantly being kicked down. Repairs to fencing in the play area has been done. He reported the wall that has fallen down onto the pavement outside Gordon Cottages which was agreed is a matter for County Highways.

6022 CCTV – Cllr Stockdale reported on the latest position with regards to this project. He has met with Phil Corris as well as representatives from security firms. To cover the areas of the recreation fields, it is all dependant upon the number of cameras installed and their siting. The Council was very impressed with the information collated so far and suggested a third quote be sought. Once the council has made a final decision, PC Lowe will attempt to “tap” into funding that may be available to assist with this project.

6023 Bowling Pavilion – Roofing works will commence and be completed this week.

6024 Morecambe Lodge Car Park – Nothing to report.

6025 Booster Station at Mount Pleasant Lane – Deferred.

6026 Land adj. A6 – Deferred.

6027 Tennis Courts – Members of the tennis club attended the meeting and offered an alternative quote to re-instate the tennis courts. It was agreed the works are necessary but funding was the issue. Grant aid funding may be available through “Awards for All” and by working together an application will be made as soon as possible. The tennis club will complete the necessary forms and submit them to the council for approval. It was reported that members of the public have been found using the tennis courts for other uses i.e. football and therefore a sign will be sourced advising the public that the courts are for the playing of tennis only.

6028 Tree Warden – Nothing further to report.

6029 Telephone Box at Junction Slyne Road/Bye Pass Road - Works in hand.

6030 Painting of Railings at the Playing Fields – The Clerk will make enquiries with the Probation Service to see if there is a scheme by which this work could be carried out.

6031 Casual Vacancies – A notice has not been received by Lancaster City Council requesting an election to be held in the Parish and therefore the vacancies may be filled by co-option. Notices will be displayed around the village requesting nominations by 4 th April and a decision be made at the April meeting.

6032 Reports by Members

Bowling Greens Management Committee: A meeting was held on Thursday 28 th February in the Pavilion where accounts were presented showing a credit balance of £834.39 which does not reflect the final position as materials are needed to be ordered before the new season. The greens will be opened on Good Friday, subject to weather conditions, for the summer season. Summer permits were increased to £30 and Social permits increased to £20 but these will allow members to bowl both summer and winter seasons. Winter only permits were increased to £12 and single sessions remain at £2. However winter bowling is open to permit holders only. The bowling club has not entered an extra team in the Westmorland League. The “Seniors” usually play on Mondays, and therefore no extra maintenance will be required. To try and encourage more people to make use of the greens, the Bowling Club is arranging social bowling on Friday evenings from 6.30pm until dusk where coaching will be available. Refreshments will be available and non-permit holders will pay £2 single session fee.

Village Hall Committee – held a meeting where it was confirmed £10,000 has been promised through grant aid funding towards the new kitchen. A new caretaker will be appointed as from 1 st April. Concern was raised by the Bonfire Committee as to the adequacy of the toilets and some alterations are to be carried out to the Gents. Bookings are very good. Questions were raised regarding the fences between the tennis courts and the Community Centre. Their AGM is to be held on the 8 th of May at 7.30pm.

6033 Correspondence –

St George's Day Parade 2008 – A letter was received advising that a parade for the celebration of St George has been organized for Sunday 20 th April which will be lead by the Scout Group with other uniformed organizations in attendance. The Parish Council is likely to support the event by “lining the route”.

6034 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Bailey - carried.

Payee / Description Amount Cheque No.

Amenity 1 (bowling greens materials) £1182.47 701336

P. Bradley ( Clerk's salary + petty cash ) £579.14 701337

Inland Revenue (PAYE) £17.92 701338

Lancashire Playing Fields (subscription) £15.00 701339

Travis Perkins (materials) £46.74 701340

CPRE (subscription) £27.00 701341

Oglethorpe (duplicate cheque) £30.00 701342

M Ashton ( Lengthsman x 4 parishes) £1210.00 701343

BLS School (printing) £60.00 701344

FEBRUARY 2008

Present: Councillor K Budden (in the Chair) Councillors: M Archer, J Bailey, T. Bell, S Briggs, B Patrick.

PACT (Police and Communities Together)

In the absence of PC Lowe no report was available. Councillors expressed their concern at the problems still affecting the village with young people, especially on Friday night. There has been a fire at the bowling greens which has been reported to the police.

Apologies – Cllr C Pollitt (sick), Cllr B Stockdale (work) & PC Dave Lowe.

Minutes – Minutes of the meeting held on 7 th January were distributed prior to the meeting. Cllr. Briggs proposed acceptance – seconded Cllr. Bailey – carried.

6009 Environmental Matters

Parish Lengthsman Scheme – Mike Ashton tabled his report. Fly tipping has occurred at the end of the byway off Ancliffe Lane which City Council refused to move. With the assistance of Cllr Budden City Council relented and it was finally removed. He called at Jubilee Garage to ask the owner for the third time when he intends to make safe the concrete fence posts down the side of his property. He rang to arrange this work in the presence of Mike and so hopefully this work will be completed in the near future. With all the rain, many drains have shown themselves to be blocked. The one at the bottom of the car park was one such drain. Mike cleaned it out, as City Council had not done it despite several requests by a local resident. However, the pipe from it is blocked and will require jetting, a matter Cllr Budden has arranged. Problems are occurring with flooding at the garage and the drain there will need some remedial works as it is old and full of roots and blocks on a regular basis. The channelling around the tennis courts was cleaned out, unfortunately he can only get one of the four drains to run properly. The soak away next to the school path cannot cope with the water that comes out of the school grounds (a matter Cllr Bell will take up through school). The fence line at the top of School Croft has been flattened by a tree that was blown down in the gales – a matter the clerk will take up with the owners of Hawkshead Estate. Late one Friday Mike got a call from County asking him to urgently investigate reports of a wall falling down on a Right of Way next to the canal at Packet Bridge. A 5m x 4m section of the wall had collapsed into the garden leaving a gaping hole at the side of the track. He made it safe but County are now trying to determine ownership of the track to arrange the necessary repairs.

Trees along Mount Pleasant Lane - Concern was raised as to the safety of some of the trees in this location and the Clerk will ask Steve Edwards to investigate.

Railings at the Recreation Fields – 2 sections of the fencing has been damaged and Cllr Budden will make enquiries with a local welder. Cllr Bell will make enquiries with the Probation Service regarding any scheme available to repaint them.

Grange View – A request from a local resident was tabled asking for the hedge to be tidied.

6010 CCTV – In the absence of Cllr Stockdale, a report was tabled advising members that a report has been received from Phil Corris advising very much on the lines suggested with 6 cameras. He made other suggestions such as raising the fencing around the children's play area to 10/12 feet, putting a high fence up between the Community Centre and either end of the tennis courts to make that a “no-go” area. It was agreed and appreciated by all as to the amount of work being put into this scheme and confirmed that this should be taken to the next stage. Council was also advised that Phil Corris of Lancashire Constabulary will give support to the parish council to ensure the system is “fit for purpose”.

6011 Bowling Pavilion – Deferred.

6012 Morecambe Lodge Car Park – Nothing to report.

6013 Booster Station at Mount Pleasant Lane – Deferred.

6014 Land adj. A6 – Deferred.

6015 Tennis Courts – No comment received from the tennis club. The Clerk was directed to contact the club to ascertain whether any grant aid is forthcoming.

6016 Tree Warden – Cllr Bailey knew of a person who would be interested in this position and contacted the clerk prior to this meeting. She, in turn, contacted Maxine Knagg at Lancaster City Council who wrote to Cllr Bailey about the scheme and for this information to be passed on to the individual concerned. This Cllr Bailey has done and Ms Knagg requested that she liaise with the person herself.

6017 Annual Assembly – Matter in hand.

6018 Telephone Box at Junction Slyne Road/Bye Pass Road - This telephone box was damaged after a fatal accident which occurred at the site some twelve months ago. The Clerk contacted BT regarding the state of the box and was advised that unfortunately their records did not show any reported accident involving this box. The Clerk confirmed her conversation in writing and is awaiting a response from BT once their engineer has visited the site and made their necessary investigations.

6019 2008-2009 Budget – The figures for the precept for 2008-2009 have been sent to Lancaster City Council.

6020 Casual Vacancies – The situation regarding the two vacancies was reported to Lancaster City Council who has issued a Notice which has been placed on the notice board saying that upon receipt of a Notice signed by ten Electors of the Parish, requesting that the vacancies be filled by an Election, the Returning Officer will fix a date on which an Election will be held. If no such request is received at Lancaster City Council's offices by 22 nd February, the parish council shall fill the vacancies by co-option.

6018 Reports by Members

Village Hall Management Committee – Cllr Budden will attend a meeting this week. He understands that grant aid has been granted for the proposed new works to the kitchen and a letter of intent is in the post. They have also applied for grant aid for a fan-assisted fridge which Cllr Fishwick has in hand. There may be a problem with the electricity supply, a matter that is being looked into.

Sports Pavilion – Nothing much to report other than funds are healthy and everything seems to be running on an even keel.

6019 Correspondence –

Auditor – The Audit Commission proposes to appoint BDO Stoy Hayward LLP as auditor for Bolton-le-Sands parish council.

Interdenominational Songs of Praise – A request to use the facilities of the recreation fields on Sunday 13 th July was granted.

One Voice – Cllr Moncaster had, in the past, represented this parish council on this organization. It was decided that whilst this parish council no longer wanted to be a voting member, it would appreciate receipt of the newsletter.

6020 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Bailey - carried.

Payee / Description Amount Cheque No.

M Ashton ( Lengthsman x 4 parishes) £1083.50 701329

A Swindlehurst (Greensman) £200.00 701330

P. Bradley ( Clerk's salary + petty cash ) £559.44 701331

Inland Revenue (PAYE) £17.92 701332

Lancaster City Council £39.95 701333

Travis Perkins (materials) £46.99 701334

United Utilities (water) £16.91 701335

JANUARY 2008

Present: Councillor K Budden (in the Chair) Councillors: M Archer, J Bailey, S Briggs, B Patrick, C. Pollitt, B Stockdale.

PC Lowe.

The Chairman opened the meeting by wishing everyone present a very happy new year. Cllr Patrick congratulated the Chairman on becoming Mayor of Lancaster in 2008.

PACT (Police and Communities Together)

PC Lowe reported on the 4 crimes for the past month which included damage to a fence, a vehicle interfered with but no entry made, damage to a vehicle and a “driver off” from Irvine's Garage where fuel was taken. Comparisons for the 12 month period in 2005 were 127, 2006 – 81 and 2007 – 82.

Youth related incidents – there have been only 2 incidents reported within the last month. Police patrols have been prevalent and the village has been very quiet.

Apologies – Cllr T Bell (holiday).

Minutes – Minutes of the meeting held on 3rd December 2007 were distributed prior to the meeting. After slight amendment, Cllr. Bailey proposed acceptance – seconded Cllr. Briggs – carried.

5994 Environmental Matters

Parish Lengthsman Scheme – Mike moved the light switch in the lock-up garage. With the help of Cllr Budden he put the newly painted bench back rest in place at the bowling green. He started clearing the stream on St Michael's and will complete the task next month; however it is still a mess at the back of the Far Pavilion restaurant as mentioned last year. He threaded some steel flat bar through the tennis court side of the netting where youngsters had forced it up to get under it and bolted it down to hold it in place. A new halogen bulb was fitted to the outside security light at the bowling greens. Some rights of way work was carried out and there are still items outstanding including working with the owner at Sandside Caravan Park to improve signage and access on the footpath through the site. Some urgent tree work was required at Thwaite Brow Woods, as there was a tree in a dangerous condition next to the path. The path had to be closed until the work was complete and he was able to remove the barriers just before Christmas. Litter picking continues every month including emptying the litter bin at School Croft.

A meeting will be arranged with all parties of the Parish Lengthsman Scheme in the near future.

Fly tipping opposite Parson's Moss reported where two gas fires had been left.

Encroachment of hedges along Bye-Pass Road was reported where the width of pavements in some areas have been reduced to half.

Telephone Box at the junction of Slyne Road and Bye-Pass Road has not been replaced satisfactorily and the Clerk was directed to contact the Chairman of BT to resolve the matter.

5995 CCTV –.Councillors have been unable to make contact with Phil Corris of Lancashire Constabulary on the matter.

5996 Bowling Pavilion – Deferred.

5997 Morecambe Lodge Car Park – An offer of £1500 from United Utilities for this parish council to complete the refurbishment works at the site of the new sewer was made and accepted by Council.

5998 Booster Station at Mount Pleasant Lane – Deferred.

5999 Land adj. A6 – Deferred.

6000 Tennis Courts – No comment received from the tennis club.

6001 Tree Warden – This vacancy will be highlighted at the Parish Assembly.

6002 Annual Assembly – The date has been confirmed – Thursday 27 th March 08. Cllr Pollitt will design the leaflet, Cllr Bell will arrange the copying, and Cllr Bailey will arrange its distribution around the village. The Clerk will ask the Ladies of the WI to provide the refreshments and invite a representative from Lancashire Constabulary to speak. It was also agreed that the Annual Assembly for 2009 should be held on Thursday 26 th March.

6003 Reports by Members

Village Hall Management Committee – Cllr Budden attended the meeting on the 6 th of December. Funds are healthy and fund-raising is on-going for the new kitchen alterations. They are due to hear about the £10,000 grant applied to the Community Initiative towards the cost of these works which is the vast majority of monies needed. The Hall continues to be popular and most of December is booked. General maintenance work is on-going which much help given by Mr Geoff Forrest. A review of the charge made to the bowling club for electricity will be made direct to the club. The next meeting will be held on February 7 th at 7.30pm.

St George's Day Parade and Service – Cllr Bailey reported on discussions made with various youth organisations on a proposal for a Parade on Sunday 20 th April through the village to the church. This project is in its infancy stage but the idea was unanimously supported by the parish council.

Beach Clean – is organised for Saturday 12 th January from 10.00-12noon at VVV.

6004 Correspondence –

Lancaster City Council – advised that although there have been changes to electoral arrangements in certain authority areas in England, there have been no changes in the Lancaster district.

City Contract Services – identified areas of concern at the Play Area, a copy of which will be forwarded to Mike Ashton for attention where necessary.

Memorial Seat – Mrs Freeman asked permission for a seat to be placed on the shore within close proximity to Red Bank Farm in memory of her husband. Permission was granted and Cllr Archer will assist in its location. In the meantime, the Clerk will arrange for a seat catalogue to be sent to Mrs Freeman for her to purchase from.

Lancashire County Council – wrote to all parish councils updating them on the work to develop the Parish Charter over the coming months.

6005 Donation to Abbeyfield – A donation of £40 was given to the Friends of Abbeyfield in recognition for the use of the electricity whilst the Christmas tree was in the grounds of Bolton Lodge.

6006 Accounts Payable

Councillor Patrick proposed that the following accounts should be paid. Seconded by Councillor Bailey - carried.

Payee / Description Amount Cheque No.

M Ashton ( Lengthsman x 4 parishes) £649.00 701319

A Swindlehurst (Greensman) £200.00 701320

P. Bradley ( Clerk's salary + petty cash ) £553.83 701321

Inland Revenue (PAYE) £17.92 701322

Ardus ( domain registration) £18.80 701323

SLCC (subscription) £91.00 701324

Travis Perkins (materials) £7.38 701325

T.I.C. (insurance) £783.79 701326

B.L.S. Fr. Grammar School (room hire) £54.00 701327

Abbeyfield (donation) £40.00 701328

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